Project Time Management | Project Schedule Management | Edureka

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Topics For Today’s Discussion
Project Schedule Management
Schedule Management Overview
Schedule Management Processes

Schedule Management is one of the most important Knowledge Area in Project Management
It refers to the skills, tools, & techniques used to manage time when accomplishing specific
tasks, projects and goals
Schedule management describes how to monitor and control time spent within a project
It also explains the processes that are required to manage the timely completion of the project

Schedule Management Overview

Project
Information
Scheduling
Method
Project Schedule Management Overview
Scheduling
Tool
Schedule
Model
ProjectSchedule

Tailoring Considerations
All the processes of Schedule Management are applied in a tailored way to make it a unique project
Life Cycle
Approach
Resource
Availability
Project
Dimensions
Technology
Support

Plan Schedule Management1
Define Activities2
Sequence Activities3
Estimate Activity Durations4
Develop Schedule5
Control Schedule6

Plan Schedule Management

• Plan Schedule Management is the process of establishing the policies, procedures,
and documentation
• It helps in planning, developing, managing, executing, and controlling the project
schedule
• It provides guidance and direction on how the project schedule will be managed
throughout the project
Description

✓ Scope baseline
✓ Other information
Project Management
Plan
✓ It defines the summary
milestone schedule and
project approval
Project Charter
✓ Organizational culture &
structure
✓ Resource availability
✓ PM Software
✓ Published commercial
information
Enterprise
Environmental
Factors
✓ Monitoring & Reporting
tools
✓ Historical information
✓ Project closure guidelines
✓ Change & Risk Control
procedure
Organizational
Process Assets
Inputs

Expert Judgement Meetings
Data Analysis
Tools &
Techniques

3 62 41 5
Project Schedule Model
Development
Level Of Accuracy
Units Of Measure
Organizational
Procedures Links
Project Schedule Model
Maintenance
Control Thresholds
Outputs

87 9
Rules Of Performance
Measurement
Release & Iteration
Length
Reporting Formats
Outputs

Define Activities
Define Activities

Define Activities
• Define Activities is the process of identifying and documenting the specific actions
that need to be performed to produce the project deliverables
• It breaks down the work packages into activities
• It provides a basis for estimating, scheduling, executing, monitoring, and controlling
the project work
Description

✓ Prescribed level necessary
details to manage the work
Project Management
Plan
✓ Organizational culture &
structure
information
✓ Project management
information system
Enterprise
Environmental
Factors
✓ Templates with standard
activity list
✓ Standardized Processes
✓ Learned knowledge base
✓ Formal and informal activity
planning
Organizational
Process Assets
Define Activities
Inputs

Expert
Judgement
Define Activities
Decomposition
Rolling Wave
Planning
Tools &
Techniques
Meetings

Activity List Milestone List
Activity Attributes
Define Activities
Outputs
Project Management
Plan Updates
Change Requests
321 4 5

Sequence Activities
Sequence Activities

Sequence Activities
Description
• Sequence Activities is the process of identifying and documenting relationships
among various project activities
• It helps in defining the logical sequence of the work to obtain the greatest
efficiency given all project constraints

Inputs
Sequence Activities
✓ Project Management plan
components includes
Schedule management Plan
and Scope Baseline
Project Management
Plan
✓ Project Documents include:
• Activity Attributes
• Activity List
• Assumption log
• Milestone list
Project Documents
✓ Government/Industry
standards
✓ Project management
information system (PMIS)
✓ Scheduling tool
✓ Organization work
authorization systems
Enterprise
Environmental Factors
✓ Project files
✓ Templates
✓ Existing formal and
informal activity planning
Organizational
Process Assets

Tools &
Techniques
Precedence
Diagramming
Method
Dependency
Determination
Leads & Lags
Sequence Activities

Outputs
21
Project Schedule
Network Diagram
Project Documents
Updates
Sequence Activities

Estimate Activity Duration

Description
• Estimate Activity Durations is the process of estimating the number of work periods
needed to complete individual activities with estimated resources
• It provides the amount of time each activity will take to complete
• It acts as a major input into the Develop Schedule process

Inputs
✓ Project Management Plan
includes:
• Schedule Management Plan
• Scope Baseline
Project Management
Plan
✓Project Documents includes:
• Activity List
• Assumption log
• Lessons Learned Register
• Milestone list
• Project team
Project Documents
✓ Duration estimating databases
✓ Productivity metrics
information
✓ Location of team members
Enterprise
Environmental
Factors
✓ Historical duration information
✓ Project calendars
✓ Scheduling methodology
✓ Lessons learned
Organizational
Process Assets

Tools &
Techniques
Expert
Judgement
Parametric
Estimating
Meetings
3-Point
Estimating
Analogous
Estimating
Data Analysis

Tools &
Techniques
Decision Making
Bottom Up
Estimation

Outputs
Duration Estimates
Basis Of Estimates
Project Document
Updates
21 3

Develop Schedule
Develop Schedule

Description
• It is the process of analysing activity sequences, durations, resource requirements,
and schedule constraints to create the project schedule model.
• It generates a schedule model with planned dates for completing project activities
Develop Schedule

Inputs
Develop Schedule
includes:
• Scope Baseline
Project Management
Plan
• Activity List
• Assumption log
• Milestone list
• Project team
Project Documents
• Details of to perform the
project work to meet
contractual commitments
Agreements

Inputs
Develop Schedule
✓ Standards
✓ Communication channels
✓ Scheduling tool
Enterprise
Environmental
Factors
✓ Scheduling Methodologies
✓ Project Calendars
Organizational
Process Assets

Tools &
Techniques
Develop Schedule
Schedule
Network Analysis
Data Analysis
Resource
Optimization
Critical Path
Method

Tools &
Techniques
Develop Schedule
PMIS
Schedule
Compression
Agile Releasing
Plan
Leads and Lags

Outputs
Develop Schedule
3 62 41 5
Schedule Baseline
Project Schedule
Schedule Data
Change Requests
Project Management
Plan Updates
Project Calendars

Control Schedule
Control Schedule

Description
• It is the process of analysing activity sequences, durations, resource requirements,
and schedule constraints to create the project schedule model.
• It generates a schedule model with planned dates for completing project activities
Control Schedule

Inputs
Control Schedule
includes:
• Scope Baseline
Project Management
Plan
• Activity List
• Assumption log
• Milestone list
• Project team
Project Documents
✓ Schedule control tools
✓ Monitoring & reporting
methods
✓ Existing formal & informal
schedule control-related
policies, procedures, &
guidelines
Organizational
Process Assets
✓ It refers to the information
about project progress
Work Performance
Data

Tools &
Techniques
Control Schedule
Data Analysis PMIS
Resource
Optimization
Critical Path
Method
Schedule
Compression
Leads and Lags

Outputs
Control Schedule
32 41 5
Work Performance
Information
Schedule Forecast
Change Requests
Project Documents
Updates
Project Management
Plan Updates

Project Time Management | Project Schedule Management | Edureka

Project Time Management | Project Schedule Management | Edureka

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