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Project Management Tools & Techniques | PMP® Training Videos | Project Management Tutorial | Edureka
The document provides an extensive overview of various project management methodologies, including traditional methods like Waterfall, PERT, and CPM, as well as Agile approaches like Scrum and Kanban. Each methodology is analyzed for its pros and cons, usage scenarios, and key characteristics. Additionally, it discusses the process of selecting the appropriate project management method based on project requirements, team capabilities, and organizational context.
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Project Management Tools & Techniques | PMP® Training Videos | Project Management Tutorial | Edureka
- 1. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp
- 2. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Topics For Today’s Discussion Project Management Methodologies When To Use PM Techniques? Various PM Tools 01 02 04 How To Choose Right Tools & Technologies?03
- 3. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Project Management Methodologies A methodology is a system of practices, techniques, procedures and rules used by those who are involved in a project Project Planning Designing Work Breakdown Structure Financial Planning Schedule Planning Work Authorization PM Methodologies help in:
- 4. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp ✓ Prince2 ✓ PRiSM ✓ Lean ✓ Six Sigma ✓ Lean Six Sigma ✓ ECM ✓ XPM ✓ Agile ✓ Scrum ✓ Kanban ✓ XP ✓ APF ✓ PMBOK Method PM Methodologies OthersProcess Based Change Management AgilePMI ✓ Waterfall ✓ PERT ✓ CPM ✓ CCPM Traditional Various Project Management Methodologies include
- 5. Traditional Process Based OthersChangeManagementPMI Agile
- 6. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - Waterfall Waterfall PERT CPM CCPM Requirement Analysis
- 7. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - Waterfall Waterfall PERT CPM CCPM Requirement Analysis Design
- 8. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - Waterfall Waterfall PERT CPM CCPM Requirement Analysis Design Implementation
- 9. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - Waterfall Waterfall PERT CPM CCPM Requirement Analysis Design Implementation Verification
- 10. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - Waterfall Waterfall PERT CPM CCPM Requirement Analysis Design Implementation Verification Maintenance
- 11. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - Waterfall Waterfall PERT CPM CCPM ✓ Simple & easy ✓ Good for executive & management control ✓ Identifies the project requirements from the start ✓ specific deliverable from each stage ✓ Best for short-term projects × Requirement needs are upfront & frozen × Inflexible and revision is not possible × Cannot begin next step, until current step is over × Unable to solve problems until maintenance phase Pros Cons
- 12. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - PERT Waterfall PERT CPM CCPM Program Evaluation Review Technique START END_A END_B END_C END_D END_E END_F FINISH 5 2 2 4 4 1 5 ❑ PERT charts are tools used to plan tasks within a project ❑ It makes scheduling and coordinating team members to accomplish the work easier ❑ Basically, it is a graphical illustration of a project as a network diagram consisting of numbered nodes
- 13. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - PERT Waterfall PERT CPM CCPM ✓ Better Activity Analyses ✓ Improved Department Coordination ✓ Uses What-if Analyses × Subjective Analysis × Time Focused × Resource Intensive Pros Cons
- 14. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - CPM Waterfall PERT CPM CCPM ❑ CPM is a step-by-step project management technique for process planning ❑ It defines critical & non-critical tasks with the aim of preventing time-frame problems & process bottlenecks ❑ It is best for projects which consists numerous activities that interact in a complex manner Critical Path Method Task A_10 Task B_8 Task D_10 Task F_4 Task E_3 Task G_15 Task H_4 Task C_25
- 15. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - CPM Waterfall PERT CPM CCPM ✓ Better scheduling ✓ Process Prioritization ✓ Exact Estimation of Time & Cost ✓ Improves team coordination × Scheduling needs experience × Inflexible × Difficult to manage × Designing CPM is time consuming Pros Cons
- 16. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - CCPM Waterfall PERT CPM CCPM ❑ CCPM is one of the newer project management methodologies ❑ It works backward from the end goal ❑ In this, you need recognize the deliverables, then use past experience to map out the tasks required to complete the project Critical Chain Project Management Activity A Activity B Feeding Buffer Activity C Activity D Activity E Activity G Feeding Buffer Activity F Project Buffer Start Finish
- 17. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Traditional Methodologies - CCPM Waterfall PERT CPM CCPM ✓ Resource Efficient ✓ Focussed on end goal ✓ Removes bottlenecks ✓ Reduces Variations × Not suitable for multi-project environments × Delays Common Pros Cons
- 18. Traditional Agile ProcessBased OthersChange ManagementPMI
- 19. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp PMI Methodology - PMBOK PMBOK ❑ Not exactly a methodology but a guide to project management ❑ It breakdowns the entire project management process into 5 different phases. Project Management Book Of Knowledge
- 20. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp PMI Methodology - PMBOK PMBOK ✓ Easy breakdown of PM steps ✓ Comprehensive approach ✓ Well suited to an iterative development environment × Project Governance is around stakeholders × Treats project as a single entity Pros Cons
- 21. Traditional Agile ProcessBased OthersChange ManagementPMI
- 22. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Agile Methodology - Agile Agile Scrum Kanban XP Agile ❑ It is a process of continuous iteration of development and testing throughout the lifecycle of a project ❑ All Iterations are of the same time duration (between 2 to 8 weeks) ❑ It promotes a disciplined PM process that encourages frequent inspection & adaptation Feedback APF
- 23. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Agile Methodology - Agile Agile Scrum Kanban XP ✓ Transparency ✓ Stakeholder Involvement ✓ Early and Predictable Deliver ✓ Predictable Costs and Schedule ✓ Focuses on Business Value & Customers ✓ Improves Quality × Difficult effort assessment and project progress × No clear end × Products lacks overall design Pros Cons APF
- 24. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Agile Methodology - Scrum Agile Scrum Kanban XP Scrum ❑ It is a lightweight process of continuous iteration of development & testing throughout the project lifecycle ❑ It easily manages complex software and product development, using iterative and incremental practices APF
- 25. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Agile Methodology - Scrum Agile Scrum Kanban XP ✓ Improves Quality of Product ✓ Quick Product Release ✓ Increased ROI & project control ✓ Higher Customer Satisfaction ✓ Progress visibility and exposure × No definite scope × Needs experienced team members × Not suited for large & complex projects Pros Cons APF
- 26. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Agile Methodology - Kanban Agile Scrum Kanban XP Kanban ❑ It is a process for managing the creation of products with an emphasis on continual delivery by matching the amount of work in progress (WIP) to the team's capacity ❑ In a Kanban process, there are physical (or virtual) “cards” which are called Kanban that move through the process from start to finish and aims to keep a constant flow of Kanban APF
- 27. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Agile Methodology - Kanban Agile Scrum Kanban XP ✓ Optimizes inventory and output ✓ Minimizes waste and scraps ✓ Adds flexibility in production ✓ Reduces overall costs ✓ Improves responsiveness to customer’s demand × Less effective in shared-resource situations × Doesn’t eliminates variability × Breakdown in Kanban system can lead to the shutdown of the entire line Pros Cons APF
- 28. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Agile Methodology - XP Agile Scrum Kanban XP eXtreme Programming ❑ It is an agile software development framework ❑ It aims to produce higher quality software, and higher quality of life for the development team ❑ It is characterized by short work sprints, frequent iterations, and constant collaboration with stakeholders Unfinished Features Iterative Planning Project Heartbeat Team Empowerment Daily Communication Honest Plans Working Software Important Features APF
- 29. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Agile Methodology - XP Agile Scrum Kanban XP APF ✓ Saves time and cost ✓ Simplicity of Code ✓ Transparent and accountable process ✓ Constant feedback ✓ Speeds up project development × Lack of defect documentation × No code quality assurance Pros Cons
- 30. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Agile Methodology - APF Agile Scrum Kanban XP APF Adaptive Project Framework ❑ It is a structured and systematic process of project management ❑ Using this, you can gradually improve your decisions and practices, by learning from outcomes of the decisions that you took at previous stages in the project PLAN EXECUTE
- 31. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Agile Methodology - APF Agile Scrum Kanban XP APF ✓ Provides Flexibility ✓ Increases Customer satisfaction ✓ Improves Quality of product × Job repetitions × Less control over project × Not suited for large & complex projects Pros Cons
- 32. Traditional Process Based OthersChangeManagementPMI Agile
- 33. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Change Management - ECM ECM XPM Event Chain Methodology ❑ This methodology helps in identifying the event chain that can affects the project outcome ❑ It is uncertainty modelling approach practiced by the project managers to identify and eradicate the uncertain events Global Events Event Chain 1 Event Chain 2
- 34. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Change Management - ECM ECM XPM ✓ Event based resource allocation ✓ Risk Mitigation ✓ Provides visualization to the chain of events ✓ Enables the use of quantitative analysis models ✓ More realistic projects × Task repetitions × Leads to loss of opportunities Pros Cons
- 35. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Change Management - XPM ECM XPM eXtreme Project Management ❑ XPM is an extreme PMLC model that proceeds from phase to phase based on the limited knowledge of goal as well as solution ❑ It is used for managing very complex and very uncertain projects ❑ It is open, elastic and indeterministic approach ❑ It follows the principles of human interaction management Scope Phase Plan Phase Launch Phase Monitor & Control Close Phase Close Project Next Phase
- 36. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Change Management - XPM ECM XPM ✓ Speedy Work ✓ Trial and Error Approach ✓ Self-correcting process ✓ Well-defined scope and objectives × Highly complex project needs × People driven projects × Frequent changes Pros Cons
- 37. Traditional Process Based OthersChangeManagementPMI Agile
- 38. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Process Based - Lean Lean Six Sigma Lean ❑ Lean methodology uses data-driven methods to manage projects by focusing on continuously improving the process ❑ It is effective with complex projects impacted by cost and resource limitations Identification Preparation Appraisal PresentationImplementation Evaluation Monitoring Lean Six Sigma
- 39. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Process Based - Lean Lean Six Sigma ✓ Greater control over project ✓ Continuous quality improvement ✓ Defect Identification ✓ Prevents over production × Time Consuming × Stakeholder involvement × Teamwork effects productivity directly Pros Cons Lean Six Sigma
- 40. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Process Based – Six Sigma Lean Six Sigma Six Sigma ❑ It is a system that holds significant promise of the integration of the Six Sigma methodology with the tools and processes of project management ❑ It helps in finding and addressing the weak points in a process that hinders the efficiency or that results in more errors than is ideal Lean Six Sigma
- 41. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Process Based – Six Sigma Lean Six Sigma Lean Six Sigma ✓ Suggest improvements before defects even appear ✓ Improves customer loyalty ✓ Reduces Time Cycle ✓ Provides strategic planning × Requires skilled man force × Real time barriers × Expensive process × One-size-fits all approach Pros Cons
- 42. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp ❑ Lean Six Sigma is a combination of two powerful process improvement methods Process Based – Lean Six Sigma Lean Six Sigma Lean Six Sigma Lean Six Sigma Waste Elimination Defect Reduction Lean accelerates six sigma
- 43. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Process Based – Lean Six Sigma Lean Six Sigma Lean Six Sigma ✓ Increases profit ✓ Decreases cost ✓ Improves efficiency & effectiveness × No defined strategy × Sustainability risks Pros Cons
- 44. Traditional Process Based OthersChangeManagementPMI Agile
- 45. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Others – PRINCE2 ❑ It is a structured process that is based on a series of components and techniques ❑ It provides a road map that guides a PM in organizing, managing & controlling the projects ❑ PRINCE2 has 44 processes distributed in eight process groups PRINCE2 Pre- Project Initiation Stage Subsequent Delivery Stages Final Delivery Stage Directing Managing Delivering SU Directing Project CSCSIP SB SB CP MPMP SU – Starting Up a project IP – Initiating a Plan SB – managing a Stage Boundary CP- Closing a Project CS – Controlling a Stage MP – Managing Product delivery PRINCE2 PRiSM
- 46. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Others – PRINCE2 ✓ Business case driven ✓ Clear quality management ✓ Focuses on key risk areas ✓ Change control process × Can cause paralysis by analysis × Requires to produce numerous products Pros Cons PRINCE2 PRiSM
- 47. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Others - PRiSM ❑ PRiSM is a principles-based, sustainable project management methodology ❑ It incorporates a value-maximization model that focuses on the total asset lifecycle ❑ It is designed for large-scale real estate development projects or construction or infrastructure projects that can have adverse environmental effects PRiSM Consulting Implementation Upgrade & Migration Operations & Support PRINCE2 PRiSM
- 48. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Others - PRiSM PRINCE2 PRiSM ✓ Eco-friendly ✓ Increases sustainability ✓ Improves efficiency & effectiveness × Can’t work in isolation × Needs to adhere to its principles Pros Cons
- 49. Copyright © 2018,edureka and/or its affiliates. All rights reserved. When To Use PM Methodologies?
- 50. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp When To Use PM Methodologies? Relevance to companies future objectives High Risks & Uncertainty Factors Unfamiliarity Efforts magnitude is high Organizational reputation is at stake Interrelatedness among the project tasks
- 51. Copyright © 2018,edureka and/or its affiliates. All rights reserved. How To Choose Right Methodology?
- 52. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp How To Choose Right Methodology? Evaluate Your Stakeholders 05 Evaluate Your Tools 04 Evaluate Your Organization 03 Evaluate Your Team 02 Evaluate Your Project 01
- 53. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp How To Choose Right Methodology? Evaluate Your Stakeholders 05 Evaluate Your Tools 04 Evaluate Your Organization 03 Evaluate Your Team 02 Evaluate Your Project 01 Points to evaluate Timeline provided2 Financial Budget1 Size and complexity of project3 Project type and industry4 Stakeholder’s expectations5
- 54. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp How To Choose Right Methodology? Points to evaluate Training for project2 Experience of team members1 Self organization capabilities of resources3 Team Preparedness4 Geographic location of team5Evaluate Your Stakeholders 05 Evaluate Your Tools 04 Evaluate Your Organization 03 Evaluate Your Team 02 Evaluate Your Project 01
- 55. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp How To Choose Right Methodology? Evaluate Your Stakeholders 05 Evaluate Your Tools 04 Evaluate Your Organization 03 Evaluate Your Team 02 Evaluate Your Project 01 Points to evaluate Organization hierarchy2 Organization Culture and size1 Flexibility3 Available resources and industry4 Past records and experience5 Maturity level of organization6
- 56. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp How To Choose Right Methodology? Evaluate Your Stakeholders 05 Evaluate Your Tools 04 Evaluate Your Organization 03 Evaluate Your Team 02 Evaluate Your Project 01 Compare tools capability with specific methodology2 Limitations of the tools being used1 Points to evaluate
- 57. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp How To Choose Right Methodology? Evaluate Your Stakeholders 05 Evaluate Your Tools 04 Evaluate Your Organization 03 Evaluate Your Team 02 Evaluate Your Project 01 Requirements of the stakeholders2 Check stakeholders involvement1 Points to evaluate
- 58. Copyright © 2018,edureka and/or its affiliates. All rights reserved. Various Project Management Tools
- 59. PMP® CERTIFICATION EXAMTRAINING www.edureka.co/pmp Project Management Tools Notion