SlideShare a Scribd company logo
Tim Kloppenborg, PhD, PMP
And
Kate Wells, MEd, CAPM
Project Manager Duties and How
they Vary over the Project Life
Cycle
Agenda
• Project Success
• Project Life Cycles
• Project Manager Responsibilities
What is a project?What is a project?
Projects require:
◦ an organized set of work efforts.
◦ progressively elaborated detail.
◦ a defined beginning and ending.
◦ a unique combination of stakeholders.
Projects are subject to time and resource
limitations
project – “a temporary endeavor undertaken to
create a unique product, service, or result.” PMBOK® Guide
stakeholders – “an individual, or organization who may affect,
be affected by, or perceive itself to be affected by a decision,
activity, or outcome of a project.” PMBOK® Guide
Project Goals and ConstraintsProject Goals and Constraints
 Projects are undertaken to accomplish
specific goals
 Scope and quality are performance goals
 Subject to constraints of time and cost
Scope – “the sum of the products, services, and
results to be provided as a project.”
PMBOK® Guide
Quality – “the degree to which a set of inherent
characteristics fulfills requirements.”
PMBOK® Guide
Project SuccessProject Success
Predictive (Plan-Driven) PLCPredictive (Plan-Driven) PLC
Predictive extreme waterfall
Adaptive (Change-Driven) PLCAdaptive (Change-Driven) PLC
Adaptive extreme agile
Design Project Life Cycle
8
Soft Skills and Hard SkillsSoft Skills and Hard Skills
 “Soft” skills
◦ Communication
◦ Leadership
◦ Team building
 “Hard” skills
◦ Risk analysis
◦ Quality control
◦ Scheduling work
◦ Budgeting work
Project Manager Duties
• Satisfy Customers
• Deliver promised results on time and
budget
• Support project team
• Manage communication
• Champion project
Project Manager Duties
During Selecting Stage
• Help identify and justify rationale for
proposed project
Project Manager Duties
During Initiating Stage
• Write charter rough draft with team
• Negotiate charter with sponsor
Project Manager Duties
During Planning Stage
• Create plans for:
– Communications
– Scope
– Schedule
– Budget
– Team
• Kick off project
Project Manager Duties
During Executing Stage
• Acquire, develop and lead project team
• Manage risks and changes
• Monitor, control, and report progress
Project Manager Duties
During Closing Stage
• Transition project deliverables to users
• Capture lessons learned
• Evaluate team members
• Administratively close project
Project Manager Duties
During Realizing Stage
• Schedule and conduct follow-up
assessment
To be a Successful Project Manager
You Should Know:
• What is project success in your organization?
• What project life cycle will you use?
• What do you need to do at each project
stage?
• If you do not know the answers to these
questions: Ask!
Thank You
• Tim Kloppenborg –
kloppenborgt@xavier.edu
• Kate Noel Wells –
katenoelwells@gmail.com

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Diapositivas de la conferencia de Tim Kloppenborg y Kate Wells

  • 1. Tim Kloppenborg, PhD, PMP And Kate Wells, MEd, CAPM Project Manager Duties and How they Vary over the Project Life Cycle
  • 2. Agenda • Project Success • Project Life Cycles • Project Manager Responsibilities
  • 3. What is a project?What is a project? Projects require: ◦ an organized set of work efforts. ◦ progressively elaborated detail. ◦ a defined beginning and ending. ◦ a unique combination of stakeholders. Projects are subject to time and resource limitations project – “a temporary endeavor undertaken to create a unique product, service, or result.” PMBOK® Guide stakeholders – “an individual, or organization who may affect, be affected by, or perceive itself to be affected by a decision, activity, or outcome of a project.” PMBOK® Guide
  • 4. Project Goals and ConstraintsProject Goals and Constraints  Projects are undertaken to accomplish specific goals  Scope and quality are performance goals  Subject to constraints of time and cost Scope – “the sum of the products, services, and results to be provided as a project.” PMBOK® Guide Quality – “the degree to which a set of inherent characteristics fulfills requirements.” PMBOK® Guide
  • 6. Predictive (Plan-Driven) PLCPredictive (Plan-Driven) PLC Predictive extreme waterfall
  • 7. Adaptive (Change-Driven) PLCAdaptive (Change-Driven) PLC Adaptive extreme agile
  • 9. Soft Skills and Hard SkillsSoft Skills and Hard Skills  “Soft” skills ◦ Communication ◦ Leadership ◦ Team building  “Hard” skills ◦ Risk analysis ◦ Quality control ◦ Scheduling work ◦ Budgeting work
  • 10. Project Manager Duties • Satisfy Customers • Deliver promised results on time and budget • Support project team • Manage communication • Champion project
  • 11. Project Manager Duties During Selecting Stage • Help identify and justify rationale for proposed project
  • 12. Project Manager Duties During Initiating Stage • Write charter rough draft with team • Negotiate charter with sponsor
  • 13. Project Manager Duties During Planning Stage • Create plans for: – Communications – Scope – Schedule – Budget – Team • Kick off project
  • 14. Project Manager Duties During Executing Stage • Acquire, develop and lead project team • Manage risks and changes • Monitor, control, and report progress
  • 15. Project Manager Duties During Closing Stage • Transition project deliverables to users • Capture lessons learned • Evaluate team members • Administratively close project
  • 16. Project Manager Duties During Realizing Stage • Schedule and conduct follow-up assessment
  • 17. To be a Successful Project Manager You Should Know: • What is project success in your organization? • What project life cycle will you use? • What do you need to do at each project stage? • If you do not know the answers to these questions: Ask!
  • 18. Thank You • Tim Kloppenborg – kloppenborgt@xavier.edu • Kate Noel Wells – katenoelwells@gmail.com

Editor's Notes

  1. A project requires an organized set of work efforts. Projects require a level of detail that is progressively elaborated upon as more information is discovered. Projects are subject to limitations of time and resources such as money and people. Projects have a defined beginning and ending. A project has a unique combination of stakeholders
  2. Scope and quality measure performance and should result in outputs that satisfy customers Consider scope and quality subject to constraints of time and cost
  3. Product is well-understood All planning precedes all executing
  4. Early results lead into planning later work
  5. A successful project manager needs both soft and hard skills along with the judgment of when each is more necessary. Training, experience, and mentoring are instrumental in developing necessary skills.