This document provides an overview of project management according to the Project Management Institute (PMI). It discusses key PMI concepts like the five process groups (initiating, planning, executing, monitoring and controlling, and closing), the project management lifecycle, and the nine knowledge areas. The presentation aims to establish a common understanding of PMI best practices and terminology among project managers and stakeholders.
2. PMI „standards“
• Project Management under PMI‟s perspective
Project Management Seminars
May 2012
Luis F. Robledano-Esteban, lfrobledanoesteban@yahoo.es
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3. AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
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4. AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
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Luis F. Robledano Esteban / May 2012
5. WHY This Presentation
Common Understanding
◦ Among us
◦ Customers/Collaborators
Best Practices
◦ Save time (processes, templates…)
◦ Avoid to:
Reinvent the wheel
Fall into same mistakes
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6. PROJECT MANAGEMENT OVERVIEW
We all know what is a Project, or Project Management…
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7. Project Management Overview…
The need for Standards
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8. AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
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9. PMI
Project Management Institute
Best Practices Definition
Professional
Development
Interest Groups
(Communities of
Practice)
Biggest PM Association
600.000 members+certs
185 countries
PMP ISO-9000 Quality Cert.
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10. PMI
Alternatives
Oldest… “Internet” Office of Government
Commerce – UK
www.ipma.ch
www.prince2.com
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11. AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
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12. PMBOK 1. The Book
PMBoK:
Project
Management Body
of Knowledge
Guide, 5thE.
Is the a set of Best
Practices
There are „sub-books“
for specific topics
(Risk, Scheduling,…)
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13. PMBOK 2. Project, Program, Portfolio
Project: „is a temporary endeavor
undertaken to create a quantifiable
product, service or result.
Project Management
Vs. Operational Management
Sub-Project, Project, Program, Portfolio
PMO: Project Management Office
Coordinates the management of
Projects, Programs
Provides logistics support
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14. AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
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15. PROJECT MANAGEMENT LIFECYCLE
act Proj ect Management Process
Initiating Planning Executing Closing
PMI drops the assumption of waterfall projects
Instead of phases – Process Groups
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16. PROJECT MANAGEMENT LIFECYCLE
Processes Groups
Set of processes to apply during the Life
of the project
Groups:
Initiating
Planning
Execution
Control
Closing
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17. INITIATING PMI Process Groups
Inputs: Contract/Statement of
Work, Enterprise Environmental
Factors&Assets
Project Charter
Official Approval of the Project
Core team, responsibilities and
stakeholders
Why, main
Deliverables, Milestones, Constraints
Preliminary Scope Statement constraints
What
What to do What risks
What resources
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18. KEY CONCEPTS: SOW Process Groups: Initiating
Statement of Work - SOW:
Internal order for work, request (as of requester)
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19. STAKEHOLDERS Key Concepts
Whoever is directly involved,
can affect or can be affected by
the project process or its
results.
Team members
Customers
Providers
Company departments-
individuals
Society entities or individuals
Identification and
communication with
Stakeholders is a key-stone of
PM (PMI in particular)
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20. DELIVERABLE Key Concepts
Products/services to be ext. delivered
Can be final
Software Tool
or during the project
Project Reports
Research papers
Normally identified within the
contract or SOW
Other internal documents, could be called
deliverables, but in principle are only those external
(those the customer is expecting)
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21. MILESTONE Key Concepts
Deliverables ready
Availability of some part
of project
Workshop, public
event…
Quantifiable: „This part is
finished and you can see it“
Usualy interchanged by the
date when a milestone
is/should be reached
Scares team members!!,
PMs love them
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22. CONSTRAINTS Key Concepts
The Triple Constraint
Time
Cost
Scope
One cannot be
changed without
affecting the others
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23. INITIATING (BIS) PMI Process Groups
Inputs: Contract/Statement of Work,
Enterprise Environmental Factors&Assets
Project Charter
Official Approval of the Project
Core team, responsibilities and
stakeholders
Why, main Deliverables, Milestones,
Constraints
Preliminary Scope Statement
What to do What constraints
What resources What risks
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24. PLANNING PMI Process Groups
Not only the Schedule!
21 Processes
Project Management Plan
How we are going to plan
How we will change the plan when required
Work Breakdown Structure - WBS
Schedule, Cost, Budget
Risks (Plan, Ident., Qual An., Quant.An….)
Communication Plan
Procurement Plan
20% of Project time (effort), most of
the PM„s effort
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25. PLANNING: WBS PMI Process Groups
Development
1. Brainstorm
2. „Post-ist“
3. Tree
4. Dictionary
Is input for the
rest of planning-
procs.
Team
participation
Focus on the
tasks
Nodes: Work-
packages (WP)
Leaves:
Activities/Tasks
PMI PMgrs
Love it!!!
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26. EXECUTING PMI Process Groups
Perform Quality Assurance
Acquire, Develop Project Team
Information Distribution
Request Seller Responses (RFQ, RFP),
Select Sellers
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27. CLOSING PMI Process Groups
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28. IS THAT ALL? PMI Process Groups
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29. CONTROL PMI Process Groups
Monitor and Control Project Work
Performance Reporting
Manage Stakeholders
Integrated Change Control
Risks
(recom.correct./preempt.actions)
Change Requests Management
Change Requests
Change Management Board
Scope changes-Scope creep
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30. PROCESS GROUPS Processes Groups
act Proj ect Management Process
Initiating Planning Executing Closing
«flow» «flow» «flow» «flow»
Controlling
NO! Why?
Each process may trigger another process in other
group.
Processes of a Group may start without end of
another previous Group End
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32. AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
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33. PMI AREAS OF KNOWLEDGE
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34. AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
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35. CONCLUSIONS
What we have learned:
Why we need to standarize
Meaning for PMI of some key
words: Project, Stakeholder,
WBS, Deliverable,
Risk?!
Intro to best-practices of PMI
No phases, but group processes
Planning is more than a MS-
Project
Communication play a key role in
PMI
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36. PM
◦ Zweite Ebene
Dritte Ebene
◦ Vierte Ebene
Fünfte Ebene
Project Management Seminars
Mayunder PMI perspective
PM 2012 36
Luis F. Robledano Esteban / May 2012
Luis F. Robledano-Esteban, lfrobledanoesteban@yahoo.es