2. What is a project?
• It is a temporary
endeavor,
undertaken to
create a unique
product, service or
result. – PMBOK
3. Attributes of a project
Has a unique purpose or objective
Temporary or has a predetermine
time span
Requires resources
Primary sponsor or customer
Involves uncertainty
6. Project Management
• It’s the planning, organizing, leading and
controlling of resources for a specific time
period to meet a specific set of one-time
objectives.
7. Project Management
“Trying to manage a project without project
management is like trying to play a football
game without a game plan.”
-K. Tate (Past Board Member, PMI)
8. Project Manager
• The person responsible for ensuring that
the project team completes the project.
• A professional in the field of project
management.
• The person who can have the
responsibility of the planning, execution
and closing of any project.
10. Project Charter
• Is a statement of the scope, objectives,
and participants in a project.
• It provides a preliminary delineation of
roles and responsibilities, outlines the
project objectives, identifies the main
stakeholders, and defines the authority of
the project manager.
12. “All things are created twice; first mentally;
then physically. The key to creativity is to
begin with the end in mind, with a vision
and a blue print of the desired result.”
- Stephen R. Covey
Planning
14. Execution
“Success doesn't necessarily come from
breakthrough innovation but from flawless
execution. A great strategy alone won't
win a game or a battle; the win comes
from basic blocking and tackling.”
- Naveen Jain
16. “On lesson learned – Don’t look where you
fall, but where you slipped.”
- African Proverb, Woody Williams
Closing
17. Project Management Knowledge Areas
Core Functions Facilitating Function
Scope Management Human Resource Management
Time Management Communication Management
Cost Management Risk Management
Quality Management Procurement Management
Coordinating Function
Integration Management
18. Scope Management
• The processes
involved in defining
and controlling
what is and is not
included in a
project.
19. “Don’t do anything you don’t have to do.”
- Louis Fried
5 Processes:
1. Collect Requirements
2. Define Scope
3. Develop a WBS
4. Verify Scope
5. Control Scope
Scope Management
32. Communication Management
• The processes required
to ensure timely and
appropriate generation,
collection,
dissemination, storage,
and ultimate disposition
of project information.
33. Communication Management
“In NASA, we never punish error. We only
punish concealment of error.”
- Al Siepert
4 Processes:
1. Develop a Communication Plan
2. Distribute Information
3. Report Performance
4. Manage Stakeholders
34. Risk Management
• The art and science of identifying,
analyzing, and responding to risk
throughout the life of a project and in the
best interests of meeting project objectives.
35.
36. Procurement Management
• This management includes acquiring goods
and services for a project from outside the
performing organization.
Editor's Notes
It is needed to have a clear vision of what to be accomplished.
Schedule. It has a beginning and an end.
Refers to equipment, facility, money, human resource, technology.
The backbone of the project. Target area.
Risk.
Time – How long should it take to complete the project. Specifically the schedule of the project
Cost – What is the project’s budget. What is should cost to complete the project. Talking about resources.
Scope – What work will be done to as part of the project, the unique result itself.
Quality – Completeness of the deliverables and the customer satisfaction.
It’s illustrated by a triangle with the same length to indicate that project met it’s scope, schedule and cost to maintain the quality of the project. Change in one area affects the quality.
Up Time = Up Cost and Scope
Up Cost = Up Time and Scope
Up Scope = Up Time and Cost
Low Time = Low Cost Same Scope = Poor Quality
Advantages:
Better control of financial/physical and HR
Shorter development times
Higher Quality and reliability
Improved productivity
Higher work morale (Less Stress)
The application of knowledge, skills, tools and techniques to project activities to meet project requirements
There’s no direction and just want to just go with the flow and even don’t know what to do. You just do whatever comes into your mind.
Cite project managers of ADF.
Higher position/level but not very high authority? Do you feel superior?
Most of the people that becomes project manager are people smart or those who have very good interpersonal skills.
Organize and handles the team and talking to the higher ups like sponsors and stakeholders and clients.
Initiating: Project need/objective is being identified. (Proposal)
Issue of feasibility:
Can we do the project? Meaning will it really solve the problem or will it be worth doing?
Should we do the project? “Don’t do/accept a project you can’t deliver.”
A documentation is always present in every project.
This is where the approved objective/solution becomes more detailed.
Planning is 80% of every project.
6P – Project Planning Prevents Poor Project Performance
SMART – Specific, Measureable, Acceptable, Reliable, Time bound
Outline or guide for execution.
Simply putting the plan into motion.
Progress is continuously monitored and appropriate adjustment are made. Project doesn’t always work according to plan so M&C is very vital in PM.
It ensures that project meets activities within planned budget, scope and schedule.
When problem occurs, it’s the PMgr’s responsibility to bring the project back into course and if not possible, modify the plan wherein stakeholders and clients should be informed with the project’s status.
Releasing of the final deliverables and documents to the customer. Project sign-off and termination of contracts.
The last remaining step is to conduct lessons learned. Critical learning and evaluation.
Through this type of analysis, the wisdom is transferred back to the organization which will help the future project teams. This can be saddening or a joyful experience but it’s important to provide a legacy for other project teams.
Defining all the work/things required and the only work/things required.
This knowledge area is very important to maintain the quality of the project.
Scope refers to the features and functions or other added works needed to finish the project.
Deliverables – product produced as part of the project.
Example: Painting the conference with blue. Humor (Waiter)
Focus of the project. Most common problem is that they lost their track, they tend to lose focus on what’s really important and what is really their goal.
Best Practice: Keep the scope realistic (Not so large that they can’t be completed)
Follow Project Management Processes.
Deciding how the scope will be define, verified and controlled. Documenting the needs of the customer/client. It is important because it’s the foundation of the WBS, cost, schedule, and quality planning.
Ways: Interview, Group Discussion, Observation and Brainstorming
Defining the detailed description of the project and product. It’s very critical because it’s this is where the focus of the project is being built. This needed thorough analysis and expert judgment. It holds constraints and acceptance criteria and specific description.
Process of subdividing project deliverables and work into smaller and manageable components. Oriented hierarchical decomposition of the work executed.
Formal acceptance of the project scope by the clients, checking and finalizing scope. The scope should be finalized should be agreed upon.
Manage changes when they occur (If clients wants changes). Ensuring that the project don’t go outside the scope or if necessary be flexible; the ability to cope up with change.
Also called 100% rule because it represents all products and project work.
Who’s fault is it?
Example: Going to school.
Cost refers to human labor, materials, equipment, services, facilities and contingency cost.
For companies, money is very important because it’s their life support and their interest is earning money.
Process of developing an approximation of the resources needed to complete the project activities.
Aggregating the estimated costs of individual activities.
Monitoring the status of the project and manage changes to the cost baseline.
The totality of features and functions. Satisfy the needs of the customer. Completeness of the deliverables.
No bugs, no defects, no flaws. Quality focuses on the customers.
Dimensions: Performance, Features, Durability, Reliability, Aesthetic
How to maintain quality? Manage the triangle.
Processes:
1. Plan Quality
2. Quality Assurance: Benchmarking, Six Sigma, Flowchart, Prototyping, Beta Testing, Rehearsals.
3. Perform Quality Control: Monitoring and recording of results of executing quality assurance. Assess performance and recommend necessary changes.
Project managers must not do and cannot do everything. – (Galario, 2014)
Needed skills, how many people.
4. Empathic Listening and Rapport. Motivation Theories (Intrinsic and Extrinsic)
Communicating with others is very vital to monitor and control the status and progress of the activities to complete the project. It’s not only in the team, remember, as a project manager, interpersonal skills is very important. It’s also very important to keep in touch with the customer and other stakeholders.
Where, when is the meeting? How to contact each other and what are the agendas for the meeting?
It’s not only inside the project team but also inside and outside of the organization especially the customers and stakeholders.
It’s collecting and disseminating project info, including the status / progress measurement and forecasting.
Managing comm to satisfy the needs and expectation of stakeholders and to resolve issues.
