The document discusses the evolution of project management towards Project Management 2.0 by leveraging emerging technologies and tools. It outlines challenges faced by traditional project management approaches with distributed teams and rigid communication channels. Web 2.0 features like collaboration, crowdsourcing and social aspects can help address these challenges. Project Management 2.0 adopts a bottom-up approach with flexibility, agility and team-driven processes in contrast to the top-down and inflexible nature of traditional project management.

1. Project Management 2.0
Janardan Revuru, PMP
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2. About Me
 Currently working as Project Manager @ HP
 Last 7 years as Project Manager
 Fifteen years in IT/Software
 Worked for startups, SIEMENS, MOTOROLA,
NORTEL
 Interested in Open Source and Web 2.0
 Blogger on topics - Productivity Software,
Financial Management, Project Management
 Academics: B.E, MBA, PMP and Certified
Financial Manager
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3. Agenda
 Objective
 Traditional Project Management
 What is Project Management 2.0?
 Web 2.0 and Tools
 Future Trends
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4. Central Theme
Evolving and disruptive
trends
in enterprises and future
role of Project Manager
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5. Objective
 Awareness of emerging technologies and tools
 Definitive way to choose communication tools
 Contribution to PM 2.0
http://projectmanagement2dot0.blogger.com
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6. Business Context
 Increased competition
 Changing consumer preferences
 Shorter time to market
 Rapid technology changes
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7. Business Imperatives
 Hiring and keeping best people
 Driving innovation
 Customers. Customers. Customers.
 Sustain cost-reduction measures
 Technology as strategic asset
 Reaching global markets
 Increased collaboration
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8. Top 3 Challenges for Project
Managers
1. Distributed teams
2. Limitations with Traditional tools
3. Rigid Communication Channels
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9. Challenges – Distributed Teams
 Different geography
 Different time zones Communicati
 Different cultures on
 Virtual teams
overheads or
delays
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10. Challenges – Traditional Tools
 Email overload/overuse
 Workflow tool – create, review, approve
 Document repository
 For status tracking
 Distribution list
 Desktop Centered
 Project Tracking applications
 Documents
 Email archives (PST)
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11. Challenges – Communication
channels
Control
Top Down Imposed
Stiffness
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12. The Next Gen Enterprise
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13. Enterprise 2.0 and Web 2.0
Web 2.0
Collaboration
2.0
Enterprise 2.0
Project
Management
2.0
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14. Enterprise 2.0
 Agility
 Innovation
 Team Productivity
 Office 2.0
 Social Media
Enterprise Web 2.0 to hit $4.6B in 2013
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15. Project Management 2.0
Top Down Approach Bottom up Approach
Inflexibility Flexibility
Bureaucracy Agility
Overall control Collaboration
Imposed processes Team-driven process
External motivation Internal motivation
Project Management 2.0
Control and Collaboration
Clarity of Project Goals
Visibility of internal organizational
processes
Coordination and collective intelligence
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16. Web 2.0 Features
 Post dot-com bust era
 Tim O’Reilly coined the word
 Web as a platform
 Human Aspects
 Made of people (not techies)
 Wisdom of crowds (“crowdsourcing”)
 Personalization
 Community
 Network Effect
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17. Web 2.0 Tools
 Wiki
 Blogs
 RSS
 Integrated Project Site
 Mashups
 Podcasts (audio, video)
 Tagging
 Social Bookmarking
 Social Networking
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18. Application of Web 2.0
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19. Best use of Web 2.0 Tools
 When report needs input from more than 3
people
 When project contributors or stakeholders could
change during life of the project
 Your team/organization focus is on continuous
improvement
 When teams are in different geographies and
time zones
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20. Project Communication Plan
How (Typical
Who (Responsible, When (Timing
What (The Content) Why (Communication Purpose) Methods
Audiences) or Periodicity)
of Communication)
A. Initial Communications
Project Charter This is the foundation of approval and project Requestor, Sponsor; Executives, As early as possible, updated Discussion; Analysis,
continuation Decision-Makers with changed and/or approved Informal or Formal Report
status
Initial High Level Plan Agree to high-level plan and commitments needs Sponsor, Leadership Team, Team As early as possible, updated Meeting; Structured
to achieve it Members, Executives, Interested with change and/or approved Discussion; Formal Report
parties status
B. Recurring Communications
Identify current status, planned end date and Leadership team; Team Weekly or in a cycle identified Formal report
Status report cost; includes open issues; accomplishments members, Sponsors, Decision in plan
and high level schedule makers
Visually show progress in results and/or time or Leadership team, Sponsor, Monthly or identified in Graphic representation on
Stoplight, cost used, to maintain excitement with those Interested Parties communication plan project room walls or in
who prefer charts and numbers presentations
Countdown, Burn
down charts
C. Close-out Communications
Approve results to date, and approval to Sponsor, Decision-makers; At major milestones or stage Meeting, Formal report
Milestone or Stage- proceed, revise or cancel Leadership team; Team members gate approvals
gate reviews
Capture and apply the most important lessons Leadership team, team members, End of each phase, stage or Solicitation, then
Lessons Learned learned for later initiative Sponsor, Decision makers project discussion. Analysis and
informal reporting
Reward all stakeholders for phase and end Sponsor, Team Members, End of each phase, stage or Capture the celebration
Team Celebration results Leadership team and interested project pictures
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parties
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21. Web 2.0 Tools - Mashups
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22. Status Report – Mashups
Example
Project Name: PM2.0
Summary Statu Project
Accomplishments:
s Blogs
1. Milestone AX
Schedule 2. Alpha Testing
3. Requirements
Scope Management
4.
Budget
Budget
Quality
Tracking
Top Risks KPI Index
Defect
1. Procurement
SPI 1.2 Tracking Tool
stuck
2. Attrition 30% CPI 1.1
3. Project Tracker
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23. Mashups
 Enterprise Mashups
 Will enable situational applications to be built
 Structured and unstructured data
 Yahoo! Pipes for end users
 JackBe Presto – for visually rich and interactive
dashboards
 Project Management Mashups
 Serena Project and Portfolio Management (PPM)
 Projects, People, Costs management
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24. Wiki in Projects
Features Uses
 Easy to create/edit  Minutes of the
 Multiple simultaneous meeting
users  Requirements
 Versioning gathering
 Access Control  Planning project
design
 Risk Analysis
 User Stories and Use
cases
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 Project Tracking Dec 2011
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25. Wiki Products
MindMap support. Fast. Flash support.
Wiki rules like Wikipedia.
Easy backup.
Enterprise class.
Calendar plugin.
Spreadsheet plugin
Wikipedia.
Wider community.
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26. Blogs for Project Management
Features Purpose
 Short for web log  Project Updates
 Replaced BBS, Email  Project
Lists Announcements
 Posts are listed  Exchange of ideas
chronological order  Involvement of
stakeholders
 Get feedback
 Connect with partners
 Tacit Knowledge
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27. Blog Products
Informal blogs.
Lively look and feel.
Facebook-like UI.
Social Networking.
Internet Forum.
Good for interaction
with multiple
functions (outside
R&D).
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28. RSS for Project Management
Features Purpose
 Web feed formats  Notify stakeholders
 Notification of updates  User freedom to opt-
 Many clients out
 Aggregate many
sources
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29. RSS Clients
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30. Integrated Project Site
Features Purpose
 Centralized  One Place for all
Information and Project Information
communication  Contact information
 Manage workflows  RACI Chart
 Secure through  Meeting calendar
access control  Project goals and
vision
 Manage Auditing
 Document repository
 No client installation
 Project schedule
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 Status Reports
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31. IPS Products
Task Management with Email integr
Office suite, CRM, Project Managem
Rated as Top Project Management T
Covers all Project Management
Knowledge Areas
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32. Try Yourself!
1. Install
2. Download 4. Open
3. Unzip to C:xampphtdocs URL http://localost/<app>
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33. Project Management Software
 Basic Project Management
 Task, Team, Goal Management
 Lighthouse, Basecamp
 Wiki-based Project Management
 Management of Tasks, Team, Goals, Documents
and schedule
 TracProject
 Bug and Ticket Tracking
 16bugs
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34. Project Management Software
(2)
 Collaboration and Conferencing
 activeCollab
 Vyew
 Invoices
 Simple Invoices
 Less Accounting
 Time Tracking
 syncd
 fourteenDayz
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35. Conclusion
 Collaboration as way of life, than competitive
advantage
 Mashups to be used extensively
 Open formats and tools for easy integration
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36. Comments
Thoughts
Q&A
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37. Connection
ProjectManagement2dot0
Janardan@
Janardan.Revuru@
Janardan Revuru
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38. THANK YOU
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