This document summarizes the kick-off meeting for the KNOW-4-DRR project, which aims to develop a knowledge management framework for disaster risk reduction. The two-day meeting in Milan included discussions on defining the knowledge to be considered, identifying target stakeholders, developing the knowledge management system framework, and planning participatory workshops and living labs. The meeting also reviewed planned deliverables such as stakeholder mapping, knowledge flow mappings, barriers to decision-making, and guidelines. Tentative dates and locations were proposed for future coordination activities including seminars and workshops over the course of the project.

1. KNOW-4-DRR
(Enabling knowledge for disaster risk reduction in
integration to climate change adaptation)
KICK OFF MEETING
MILAN 11-12th June 2013
Scira Menoni and Funda Atun– Politecnico di Milano, Italy

2. KNOW-4-DRR
(Enabling knowledge for disaster risk reduction in
integration to climate change adaptation)
Let’s present ourselves

3. KNOW-4-DRR KICK-OFF MEETING
June 11: Kick-Off Meeting
Location: Aula Magna- Rettorato Politecnico di Milano, Piazza Leonardo da Vinci
Participants: all project partners
Moderator: Scira Menoni
Rapporteurs: Funda Atun and Guido Minucci
9.00 – 10.00
10.00–10.45
Welcome and participants’ presentations (Scira Menoni and all)
Very brief summary of KNOW-4-DRR and introduction to the
meeting, its objectives and format
10.45-11.00
11:00 - 12:00
Coffee Break
What knowledge are we talking about?
- Short keynote speech by Bruna De Marchi (15 min)
- Discussion in groups to detail: main knowledge aspects each
participant would like to be considered in the project; what are the
most relevant issues to be discussed; what are the main
objectives to be met with WP1 and WP2 (30 min)
- Reporting to all and exchange of comments and ideas (15 min)
12:00 –13:00
What targets and what target stakeholders would we like to
address and reach?
- Short keynote speech by Miranda Dandoulaki (15 min)
- Discussion in groups to detail: who are the most relevant “core”
stakeholders?; who are other not- core but still very relevant
stakeholders to involve; what are the main objectives to be met
with tasks 2.3, 3.4, 4.4 (30 min)
- Reporting to all and exchange of comments and ideas (15 min)

4. KNOW-4-DRR KICK-OFF MEETING
June 11: Kick-Off Meeting
Location: Aula Magna- Rettorato Politecnico di Milano, Piazza Leonardo da Vinci
Participants: all project partners
Moderator: Scira Menoni
Rapporteurs: Funda Atun and Guido Minucci
13.00-14.30
14.30-15.30
15.30-16.00
16.00-17.00
17.00-18.00
Lunch
What do we intend as the knowledge management system
framework to be developed in WP3?
- Short keynote speech by Ouejdane Mejri (15 min)
- Discussion in groups to detail: what do we want to achieve with
the framework? What form the framework should have? How the
development of the framework is going to interact, feed and be
ffeded by the coordination activities that will take place? (30 min)
- Reporting to all and exchange of comments and ideas (15 min)
Coffee Break
What participatory activities in living labs, seminars and
workshops?
- Short keynote speech by Irina Comardicea (15 min)
- Discussion in groups to detail: how to achieve interaction and
participation to the seminars and workshops besides
“presentations”? What types of tools to use in different workshops
and seminars? How can we actually use the living labs for
implementing and testing the knowledge management
framework? (30 min)
Reporting to all and exchange of comments and ideas (15 min)
Project administrative specificities to be known by all, questions
regarding administrative issues – Fabrizio Amarilli

5. KNOW-4-DRR KICK-OFF MEETING
June 12: Kick-Off Meeting
Location: Ground floor, via Bonardi 9
Participants: all project partners
Moderator: Funda Atun
Rapporteurs: Guido Minucci
9.30 – 10.45
10.45 –11.15
11:15 –12:10
12:10 –12:30
12.30 –12.45
12.45 -13.30
13.30
WP1: Basic organisational issues (Sofia Skordili):
- Content has been already discussed the first day.
- Format; way of developing Del1.1 and Del 1.2
- How to accomplish the task
WP2: Basic organisational issues (John Norton and Stefan
Schneiderbauer):
- How to achieve the mapping of relevant knowledge and what
form should Del 2.1 take?
- How to integrate WP2 results into the organisation of the first
workshop?
Coffee Break
WebTV and radio dissemination: preliminary ideas and
discussion.
- Short keynote speech by Federico Pedrocchi (15 min)
- Questions, suggestions, discussion (all)
What are the key dissemination activities that we wish to
accomplish and how?
- Discussion in groups about: Who should be the target besides
stakeholders invited to workshops, etc.?What are some
requirements for the website?Any particularly brilliant
suggestion? (15 min)
Reporting to all and exchange of comments and ideas (15 min).
Programming of events: workshops, seminars, living labs
- Deciding dates
- Deciding criteria for attendance and participation
Concluding discussion, issues regarding financial problems,
administrative, any other
Lunch

6. KNOW-4-DRR KICK-OFF MEETING
Just some logistics:
Today here in the Aula Magna del Politecnico di Milano
Tomorrow: Ground floor Via Bonardi 9
Lunches at Squisito, please let’s go all together;
Dinner at Il Capriccio, via Piccinni. Both offered by Polimi
Dinner: we come at your hotel at 19.45.

7. What our project is about? Not just “words”
In Plato’s Republic SOCRATES says:
Then if virtue is one of the things in the soul, and if it must
necessarily be helpful, it must be wisdom: since quite by themselves
all the things about the soul are neither helpful nor harmful, but they
become helpful or harmful by the addition of wisdom or
senselessness. According to this argument, virtue, since it is
helpful, must be some kind of wisdom.
In a much more recent article Zeleny wrote:
While skills, knowledge and expertise are all related to know-how –
how to achieve a given or stated purpose, or to know-what – hot to
state or select a purpose to be pursued, the notion of wisdom is
related to know-why

8. WP1 Who knows what about disaster risk and
mitigation
-Is knowledge available and who actually knows?
-Is there konewledge sharing within and across social
groups?
-What are the main pitfalls of current decision making
processes with
respect to the use of available knowledges?
-What are the main pitfalls of current ways of sharing and
miantaining
knowledge about both risks assessments and DRR
strategies?
WP2 Mapping knowledge and information flows through the
coordination activity among stakeholders of different social
groups
- Mapping innovative exchange of knowledge to support DRR in
selected case studies;
- Mapping how DM actually takes place and how knowledges are
embodied (or not) in decisions;
- Mapping different types of uncertainty across the decision making
- From decision to implementation: main constraints and needs for
developing/sharing knowledge about organisational and social
processes
WP4: Monitoring the development and
implementation of relevant EU policies for DRR
WP3: Developing a knowledge management framework for
DRR
-Monitoring the development of relevant EU policies
in DRR (from initiatives
related to CI protection, to the introduction of
insurance, to the Mapping
Guidelines initiatives)
- Framing the development of EU policies in an
international context (ISDR;
WB; UNDP; Red Cross)
- Monitoring the implementation of relevant EU
policies in DRR (GMES services; Espon initiatives;
Flood Directive; Eurocode)
- Developing the framework through the interaction with
stakeholders of
different social groups
- Conducting living labs of proposed tools in case studies
- Conducting interactive workshops to experience with
stakeholders new
modalities of co-production and sharing of knowledge on
issues of DRR
- Monitoring the development and implementation of relevant
EU policies for DRR (and a glance at relevant international
initiatives)
WP6: Management
WP5 Dissemination:
-Dissemination of ongoing activites
- Feedback from dissememination to WP3, WP4, and WP54
-Dissemination of final results

9. It is not a “research” project, however….
We need to provide a result
Scientifically interesting
and useful (in our field is
there so much difference
between theoretical,
applied, new research?)
Both Getty Images
A basis for future research;
identification of key topics and
issues that deserve to be put
forward (the idea of a knowledge
management system framework)

10. The type of meetings that we are going to have ARE NOT
JUST WORDS or POLITICAL GATHERINGS.
They must be:
-Interesting (first of all for us)
-Avoid disappointment
Respond to the question: how can we more faster as knowldege
needs time to get through different arenas, by the time it has
gone through it is already old AND not keeping the pace with
transformations of societies and …risks. So a more proactive
approach is wished
Getty Images

11. Meetings must leave a feeling of something new, significant,
useful has been achieved, therefore:
 Careful organisation, not only “logistics”, but also
CONTENT
What are the two things in my mind to make them different:
 The “quality” of the people to
invite (stakeholders, del. 1.2)
 Type of interaction to be achieved
in the meetings (workshops and
seminars)

12. This means that not only the “responsible” of the task of
organising workshops and seminars are involved, as all should
be involved. HOW?
Considering that a strong interaction exists between deliverables
and events
Both Getty Images

13. Events
Deliverables
1. Del 1.2. Stakeholders identification
(for all) - CSIC
2. Del. 2.1. Mapping of knowledge flows
in decision making (see figure 2 dow) DWF
3. Del 2.2. Mapping of uncertainty
1. Workshop among “scientists”
(+ others): main topic:
uncertainty
2. Workshop: network of networks
4. Del 2.4. Main barriers to decision
making and implementation - Harocopio
3. Workshop: vertical and
horizontal itegration
goverments (+ others)
5. KMS and guidelines (WP3) –Polimi-
4. 1 Seminar Greece (crisis)
6. Guideline for achieving interaction
among networks - PLUS
5. 1 seminar Mexico (international
cooperation)
6. 1 Seminar Spain (courts)

14. Events
Resulting Deliverables
1. Workshop among “scientists”
(+ others): main topic:
uncertainty
1. Del. 2.3. Recordings and results of the
first workshop
2. Workshop: network of
networks
3. Workshop: vertical and
horizontal itegration
goverments (+ others)
4. 1 Seminar Greece
5. 1 seminar Mexico
6. 1 Seminar Spain
2. Del. 3.4. Guidelines for the integration
of networks
3. Del. 4.3. Feasibility of strategies and
policies in DRR
4. Del 4.4. Barriers to implementation of
policies in the EU (also living labs)

15. Other deliverables
Del 1.1. Agreement paper on interdisciplinary work (among us),
so resulting from this meeting and your contribution, see article
“Ten heuristics…”
Meaning basically an agreement on how we are going to work
collectively, how do we make the best use of our multidisciplinary
composition. We may well say it constitutes the knowledge
management basis of our own project
Getty Images

16. Other deliverables
Del. 4.1. Semestral Newsletter, contribution all. Identify key
elements of new legislation in Europe but also internationally and
relevant policy initiatives.
(Adelphi)
Think about:
- How to make it useful
- How to make it appealing to read
- What are the key points we wish
to address….

17. Other deliverables
Del 3.1. Knowledge management system framework (Polimi)
and Del. 5.3. policy document about KMS (Adelphi)
Knowedge
developedby
Knwledge of the
different scientific
public sector dealing
communities
with DRR and CC
Local peoples’
adaptation
knowledge regarding
DR and CC,
adaptation and
mitigation measures
Bridging among experts in
different disciplines (including CC
and DR); bridging between
scientists and practitioners
Knwledge of the
public sector in
complementary
domains
Knowledge
developed by the
private sector in
different
domains
Knowledges that we wish to
address
Knowledge sharing inside
groups
Creating a program with a radio (and with a social media?) to
disseminate both the projet results and to create an opportunity
for larger participation in the implementation of DRR inditative
Knowledge sharing and
maintenance across groups
Coordination activities of the
project

18. Thinking about:
- Knowledge of the “what” and of the “how” and ultimately of
the “why”
- similarities and differences among “scientific” fields
- how to translate from one system of knowledge (administrative/procedures) to
scientific knowledege, local culture…
Whose
knowledge
Decision making
process:
-What components of risk decisions are
addressing (Hazard, Vulnerability,
Exposure, Resilience)
- Context of decisions: uncertainties
related to both risk assessments and the
potential benefit of mitigation
- Context of decision: constraints due to
financial, institutional and political crisis
-Whose knowledge:
scientists, civil society,
decision and policy
makers, private sector;
-Is there exchange and
sharing of knowledge?
-Is knowledge about
procedures and
practical constraints for
decision and
implementation
shared/known to all
groups?
Implementation:
-Are tools for supporting and incentivate
implementation existant and effective?
-Are there enough resources (human and
financial) to make the decisions;
-Are there tools to monitor
implementation and to keep memory of
what has been done and of the knowledge
that was necessary to achieve results?

19. Other deliverables
Del 3.3. Main findings of the three main living labs (DWF)
The living labs are meant to be “places” where we can test some
ideas, concepts and tools making part of the knowledge
management system framework

20. Other deliverables
Del 3.2. Formal and lifelong educational activities (UNU-CSIC);
like school programs, university degrees, summer
academies…

21. Other deliverables: dissemination
Del 5.1. about a strategy of dissemination (Adelphi); Del 3.4.
guidelines for media (Web/Web TV and radio) communication
on DRR PREVENTION strategies (TiConUno)
The first is about how the project is going to communicate about
the project‟s activities and results; the second is about how to
communicate to a wider audience some project‟s results but also
More generally DRR contents
Getty Images

22. The groups:
proposals

23. Deciding dates
Number
Coordination activities
Location
Main topic and purpose
Date
1
Targeted seminars
Greece
Prevention in times of financial crisis
?
2
Targeted seminars
Spain
Litigation aspects?
?
3
Targeted seminars
Mexico
Interface between local governments, states and
international organisations?
?
Interviews and meetings in selected
case studies
EU and extra-EU countries
related to case studies
you decide
individually
Living labs
Spain, Italy, Vietnam
applying the KMS
you decide
individually
4
Interactive workshop on
"uncertainty"
Italy
inviting mainly scientists of different fields (not
only disasters)
november ‟13
5
Network of networks workshop
Austria
inviting networks
may ‟14
6
Interactive workshop on "vertical"
and "horizontal" integration among
decision makers
Germany
7
Final dissemination conference
France
10
Web-TV and radio dissemination
Italy
inviting governmental representatives and public
officials mainly
november „14
around
may/june 15
how many?
to be decided