It took me two podcasts, Patterns of Behavior affect Projects and Lesson Learned in Project Management to capture the thoughts of Mel Bost, author of the highly regarded blog, “MEL BOST PMO EXPERT. In the Blog, Mel addresses structure, activities, and behavior of a Program Management Office (PMO) environment. This is a transcription of both podcasts.
Timothy W. Fowler (also known as The Right Brain) is CEO of BusinessLeadership.com. He details numerous process improvement efforts utilizing right-brain dominant-skills in this transcription of the Business901 podcast, Are right brain thinkers better leaders?
Problem solving, the core of lean implementationBusiness901
This is a transcription of a Business901 podcast with Tracey Richardson, president of Teaching Lean Inc.. She has over 22 years of experience in Toyota methodologies including: Lean Problem Solving, Quality Circles, Lean Manufacturing tools, Standardized Work, Job Instruction Training, Toyota Production System, Toyota Way Values, Culture Development, Visualization (Workplace Management Systems), Continuous Improvement (Kaizen), Meeting Facilitation/Teamwork, and Manufacturing Simulations.
Dr. Charles Burnette created iDeSIGN, a Design Thinking course for children. He freely shares this information on his website idesignthinking.com. This is a transcription of the podcast, A Platform for Teaching Design Thinking.
Robert B. Camp was my guest on the podcast, A Story of Sustaining Lean. Throughout his career, he has performed roles that have drawn heavily on his increasing body of Lean knowledge and experience. He is a board member of the Association for Manufacturing Excellence and the author of Go and See: A Journey about Getting to Lean, and most recently Sustainable Lean: The Story of a Cultural Transformation. This is a transcription of the podcast.
The Lean Concept of Respect for People was the topic of my recent podcast with David Veech. After reading the transcription of the podcast, I realized how much we talked about individuals and how they perform within teams. David has some great points. This transcription is well worth the time to read.
Using Design Thinking for Growth is a transcription of a Business901 podcast.. It contained great thoughts on how Design Thinking may be to Business Growth the way Lean and Six Sigma has been to quality.
Timothy W. Fowler (also known as The Right Brain) is CEO of BusinessLeadership.com. He details numerous process improvement efforts utilizing right-brain dominant-skills in this transcription of the Business901 podcast, Are right brain thinkers better leaders?
Problem solving, the core of lean implementationBusiness901
This is a transcription of a Business901 podcast with Tracey Richardson, president of Teaching Lean Inc.. She has over 22 years of experience in Toyota methodologies including: Lean Problem Solving, Quality Circles, Lean Manufacturing tools, Standardized Work, Job Instruction Training, Toyota Production System, Toyota Way Values, Culture Development, Visualization (Workplace Management Systems), Continuous Improvement (Kaizen), Meeting Facilitation/Teamwork, and Manufacturing Simulations.
Dr. Charles Burnette created iDeSIGN, a Design Thinking course for children. He freely shares this information on his website idesignthinking.com. This is a transcription of the podcast, A Platform for Teaching Design Thinking.
Robert B. Camp was my guest on the podcast, A Story of Sustaining Lean. Throughout his career, he has performed roles that have drawn heavily on his increasing body of Lean knowledge and experience. He is a board member of the Association for Manufacturing Excellence and the author of Go and See: A Journey about Getting to Lean, and most recently Sustainable Lean: The Story of a Cultural Transformation. This is a transcription of the podcast.
The Lean Concept of Respect for People was the topic of my recent podcast with David Veech. After reading the transcription of the podcast, I realized how much we talked about individuals and how they perform within teams. David has some great points. This transcription is well worth the time to read.
Using Design Thinking for Growth is a transcription of a Business901 podcast.. It contained great thoughts on how Design Thinking may be to Business Growth the way Lean and Six Sigma has been to quality.
Robin Lawton has been a long time favorite of mine. His book, Creating a Customer-Centered Culture: Leadership in Quality, Innovation, and Speed offers some valuable insights even though it was written 20-years ago. I still use it on a regular basis and find it valuable in assisting people to more service centered thinking. The podcast with Rob, Let’s Talk Voice of Customer is an excellent resource for both sales and marketers and quality professionals. This is a transcription of the Business901 podcast with Robin.
Matt Wrye, a Lean Implementer that has a passion for continuous learning was my guest on the Business901 podcast, Developing a Learning A3. This is a transcription of the podcast.
TlS: Theory Of Cosntraints & Lean Six SigmaBusiness901
Mark Woeppel, the President of Pinnacle Strategies was my guest on the Business901 podcast and this is the transcript of our discussion about the integration of TOC and LSS.
Recently, I had a a podcast, Dr. Deming on Lean in 2012, with John Hunter, author of the new Deming Blog sanctioned by the Deming Institute. In addition, John has a very popular blog of his own, the Curious Cat Management Improvement Blog. This is a transcription of our podcast.
Understanding Content: The Stuff We Design ForKaren McGrane
We design websites for users, but if we don't also have a deep and thorough grasp of the content that will be served up to those users, we're not going to be able to create optimal experiences for them. Learn how to do Content Research to augment your User Research.
The T-Shaped Scrum Team: Get in Shape for Your FutureTechWell
Today, agile teams are being asked to do more than ever before. The notion of a T-shaped person, created by Tim Brown (CEO of IDEO) in the 1990s, describes a new breed of worker—one who goes beyond the standard, assigned role. Mary Thorn believes that the roles of team members can stretch to include other aspects that intrigue them and keep them interested. Mary’s team members are writing product documentation, are ScrumMasters, are building infrastructure to support rapid release, are taking ownership for security and compliance to standards, are presenting the development process to customers, are visiting customer sites to research how people are using the product, are devising internal communication strategies, and are using their natural skills and abilities where they are best suited to help move the business forward. Through mentoring, coaching, teaching, and upskilling, Mary has taught many different ways to get into T-shape. Join Mary and learn from her experience to increase the value to your agile teams with T-shaped people.
In this document, we have collected and compiled the most important experiences and lessons learned from the last six years of our award winning social intranet. With it, we want to give inspiration, courage and confidence to people who face similar situations at their companies, and sometimes obstacles and challenges: "Keep going! It's worth it."
I hope that you design your own workbook and visual management boards. Making this process your own is how the work is enabled. Most people take a course and download the software or the workbook and try to apply without going through the necessary steps to learn the process. I hope that you have started your experiment, your PDCA cycle in adding these thoughts to your toolbox and the way you do your work. There is a Slideshare presentation on the workbook using this slide deck.
Lean Design and Lean Construction Consultant, Trainer and Author, Alan Mossman of The Change Business was my guest on the Business901 podcast, We don’t use a Transactional Contract for Marriage, Why for Projects?
Robin Lawton has been a long time favorite of mine. His book, Creating a Customer-Centered Culture: Leadership in Quality, Innovation, and Speed offers some valuable insights even though it was written 20-years ago. I still use it on a regular basis and find it valuable in assisting people to more service centered thinking. The podcast with Rob, Let’s Talk Voice of Customer is an excellent resource for both sales and marketers and quality professionals. This is a transcription of the Business901 podcast with Robin.
Matt Wrye, a Lean Implementer that has a passion for continuous learning was my guest on the Business901 podcast, Developing a Learning A3. This is a transcription of the podcast.
TlS: Theory Of Cosntraints & Lean Six SigmaBusiness901
Mark Woeppel, the President of Pinnacle Strategies was my guest on the Business901 podcast and this is the transcript of our discussion about the integration of TOC and LSS.
Recently, I had a a podcast, Dr. Deming on Lean in 2012, with John Hunter, author of the new Deming Blog sanctioned by the Deming Institute. In addition, John has a very popular blog of his own, the Curious Cat Management Improvement Blog. This is a transcription of our podcast.
Understanding Content: The Stuff We Design ForKaren McGrane
We design websites for users, but if we don't also have a deep and thorough grasp of the content that will be served up to those users, we're not going to be able to create optimal experiences for them. Learn how to do Content Research to augment your User Research.
The T-Shaped Scrum Team: Get in Shape for Your FutureTechWell
Today, agile teams are being asked to do more than ever before. The notion of a T-shaped person, created by Tim Brown (CEO of IDEO) in the 1990s, describes a new breed of worker—one who goes beyond the standard, assigned role. Mary Thorn believes that the roles of team members can stretch to include other aspects that intrigue them and keep them interested. Mary’s team members are writing product documentation, are ScrumMasters, are building infrastructure to support rapid release, are taking ownership for security and compliance to standards, are presenting the development process to customers, are visiting customer sites to research how people are using the product, are devising internal communication strategies, and are using their natural skills and abilities where they are best suited to help move the business forward. Through mentoring, coaching, teaching, and upskilling, Mary has taught many different ways to get into T-shape. Join Mary and learn from her experience to increase the value to your agile teams with T-shaped people.
In this document, we have collected and compiled the most important experiences and lessons learned from the last six years of our award winning social intranet. With it, we want to give inspiration, courage and confidence to people who face similar situations at their companies, and sometimes obstacles and challenges: "Keep going! It's worth it."
I hope that you design your own workbook and visual management boards. Making this process your own is how the work is enabled. Most people take a course and download the software or the workbook and try to apply without going through the necessary steps to learn the process. I hope that you have started your experiment, your PDCA cycle in adding these thoughts to your toolbox and the way you do your work. There is a Slideshare presentation on the workbook using this slide deck.
Lean Design and Lean Construction Consultant, Trainer and Author, Alan Mossman of The Change Business was my guest on the Business901 podcast, We don’t use a Transactional Contract for Marriage, Why for Projects?
1.Why is RTI an important tool for teachers2.How is R.docxdurantheseldine
1.Why is RTI an important tool for teachers?
2.How is RTI related to special teachers?
3.What are the benefits of RTI ?
4.Does the school provide a written intervention plan?
The Center on RTI
Links to an external site. is a national leader in supporting the successful implementation and scale-up of RTI and its components.
This is the
chapter to readDownload chapter to read
Reference: Salvia, J., Ysseldyke, J. E., & Witmer, S. (2017). Assessment in special and inclusive education, (13th ed.). Boston, MA: Cengage Learning.
Reference: Brown, J., Skow, K., & the IRIS Center. (2009). RTI: Progress monitoring. Retrieved from
http://iris.peabody.vanderbilt.edu/wp-content/uploads/pdf_case_studies/ics_rtipm.pdf
Read
RTI Progress Monitoring (Brown, Skow, & IRIS Center, 2009).Download RTI Progress Monitoring (Brown, Skow, & IRIS Center, 2009).
The RTI Action Network
Links to an external site. is dedicated to the effective implementation of Response to Intervention (RTI) in school districts nationwide. Our goal is to guide educators and families in the large-scale implementation of RTI so that each child has access to quality instruction and that struggling students – including those with learning and attention issues – are identified early and receive the necessary supports to be successful.
The PROJECT PERFECT White Paper Collection
02/04/09 www.projectperfect.com.au Page 1 of 7
Project Management Office
External Affairs Strategy
Eric Tse
Abstract
This paper discusses the external affairs of Project Management Offices instead of
focusing on the internals. The article was initiated by the “AtekPC Project
Management Office” [1], Most of the obstacles to establishing a PMO are beyond the
CIO and PMO Manager’s control. There are external factors within the enterprise
that will hinder progress of a PMO implementation.
We are going to take a PMO as a black box, and focus on how the PMO/Program
Manager can manage external relations from diplomatic, marketing, public relations,
international relations, corporate culture and political perspectives. This involves
cooperation between the PMO and other entities in or outside the enterprise, to
facilitate a successfully organizational integration.
Introduction
By reading the case studies in the “AtekPC Project Management Office” [1], we see a
lot of headaches for the CIO when implementation a PMO in the enterprise.
Regardless of the technical challenges during the implementation, the core of the
problems seems to be that the PMO is lacking organization support, from the top to
the bottom. There is not enough executive stakeholder support; there is no visibility
of the program; there is a conflict of interests within departments; people are reluctant
to change the ways they have been doing things. This paper is going to provide some
high level suggestions to i.
In a past Business901 Podcast, One Page Project Manager Podcast, with Mick Campbell co-founder and Managing Partner of OPPM International, we discussed the most recent book in the series, The New One-Page Project Manager: Communicate and Manage Any Project With A Single Sheet of Paper.
The One-Page Project Manager sets a new standard as an understandable and easy-to-apply organizational tool, allowing managers to summarize complex projects on a single information-rich page. The third book in the OPPM series, The One-Page Project Manager for Execution: Drive Strategy and Solve Problems with a Single Sheet of Paper describes how to combine the OPPM with the Toyota A3 report to create an enhanced, integrated management tool.
There has been a project management theme this week on the blog so the transcription is a perfect wind-up for the week.
Playing Field, Competition, and Our Organization (Student will.docxinfantsuk
Playing Field, Competition, and Our Organization
(Student will update all sections color-coded in RED)
Introduction
Provide an opening paragraph which explains the intended purpose of this Executive Briefing.
Playing Field
Company Name
Example “Motel Six”
Organization within the company
Example “Motel Division”. (note: If your company is diverse like Apple, it is advised to analyze a specific segment/business unit/product because competitors in the iPhone segment (Samsung/Google) are very different than competitors in their Music division (Spotify, Pandora)
Industry
Example “Hospitality Industry”
Market Size
Provide a market size estimate for the Industry or the Playing Field
Recommended Playing Field
Example: “Two-star motels in the US and Canada serving road travelers.” (note: this is the specific description of the segment of the industry in which you will compete. These often have geographic boundaries and descriptors of the key product attributes.)
Rationale for Recommended Playing Field
Brief explanation of why you selected this segment. (Note: we usually determine target segments based on factors like revenue potential, growth rates, financial attractiveness, conformance with our key capabilities and competencies, our ability to meet this segment’s customer needs, etc.)
Competitor 1
Size
Provide information on the relative size of this competitor in the Playing Field. if specific data is not available, a qualitative description is acceptable like "Company X is believed to be the market leader" or "Company Y is relatively small and focused only in the US and doesn't have a presence in Canada."
Most Significant Strength
Highlight their biggest strength, and briefly explain how it helps them compete effectively.
Most Significant Weakness
Highlight their biggest weakness, and briefly explain how it hinders their ability to compete effectively.
Recent Performance
Explain whether they are generally winning or losing in this Playing Field. Note, you would be well-served to support your conclusions with data
Major Developments?
Has the competitor introduced any game-changing new products, technologies, capabilities, etc. (focus on revolutionary and not evolutionary). Have they developed (or lost) a key competitive advantage?
Competitor 2
Size
Provide information on the relative size of this competitor in the Playing Field – qualitative perspective is acceptable if data is not available
Most Significant Strength
Highlight their biggest strength, and briefly explain how it helps them compete effectively.
Most Significant Weakness
Highlight their biggest weakness, and briefly explain how it hinders their ability to compete effectively.
Recent Performance
Explain whether they are generally winning or losing in this Playing Field. Note, you would be well-served to support your conclusions with data.
Major Developments?
Has the competitor introduced any game-changing new products, technologies, capabilities, etc. (fo.
Playing Field, Competition, and Our Organization (Student will.docxstilliegeorgiana
Playing Field, Competition, and Our Organization
(Student will update all sections color-coded in RED)
Introduction
Provide an opening paragraph which explains the intended purpose of this Executive Briefing.
Playing Field
Company Name
Example “Motel Six”
Organization within the company
Example “Motel Division”. (note: If your company is diverse like Apple, it is advised to analyze a specific segment/business unit/product because competitors in the iPhone segment (Samsung/Google) are very different than competitors in their Music division (Spotify, Pandora)
Industry
Example “Hospitality Industry”
Market Size
Provide a market size estimate for the Industry or the Playing Field
Recommended Playing Field
Example: “Two-star motels in the US and Canada serving road travelers.” (note: this is the specific description of the segment of the industry in which you will compete. These often have geographic boundaries and descriptors of the key product attributes.)
Rationale for Recommended Playing Field
Brief explanation of why you selected this segment. (Note: we usually determine target segments based on factors like revenue potential, growth rates, financial attractiveness, conformance with our key capabilities and competencies, our ability to meet this segment’s customer needs, etc.)
Competitor 1
Size
Provide information on the relative size of this competitor in the Playing Field. if specific data is not available, a qualitative description is acceptable like "Company X is believed to be the market leader" or "Company Y is relatively small and focused only in the US and doesn't have a presence in Canada."
Most Significant Strength
Highlight their biggest strength, and briefly explain how it helps them compete effectively.
Most Significant Weakness
Highlight their biggest weakness, and briefly explain how it hinders their ability to compete effectively.
Recent Performance
Explain whether they are generally winning or losing in this Playing Field. Note, you would be well-served to support your conclusions with data
Major Developments?
Has the competitor introduced any game-changing new products, technologies, capabilities, etc. (focus on revolutionary and not evolutionary). Have they developed (or lost) a key competitive advantage?
Competitor 2
Size
Provide information on the relative size of this competitor in the Playing Field – qualitative perspective is acceptable if data is not available
Most Significant Strength
Highlight their biggest strength, and briefly explain how it helps them compete effectively.
Most Significant Weakness
Highlight their biggest weakness, and briefly explain how it hinders their ability to compete effectively.
Recent Performance
Explain whether they are generally winning or losing in this Playing Field. Note, you would be well-served to support your conclusions with data.
Major Developments?
Has the competitor introduced any game-changing new products, technologies, capabilities, etc. (fo ...
Why is talking about project management so hard?Glen Alleman
After a somewhat arduous round of discussions on an internet forum I have concluded that there is a diverse set of understandings out there regarding the ins and outs project management.
InnerSource - Using open source best practices to help your companyEric Caron
Once a company has more than 1 department developing code, a problem inevitably arises: How do you share source code that's mutually used? There are many different thoughts on the matter, but one that's starting to gain a significant amount of attention is "InnerSource". PayPal defines InnerSource as:
"InnerSource takes the lessons learned from developing open source software and applies them to the way companies develop software internally. As developers have become accustomed to working on world class open source software, there is a strong desire to bring those practices back inside the firewall and apply them to software that companies may be reluctant to release. For companies building mostly closed source software, InnerSource can be a great tool to help break down silos, encourage internal collaboration, accelerate new engineer on-boarding, and identify opportunities to contribute software back to the open source world."
In this talk I cover how to get from where you are ("Hey, we've got some source code that multiple people find useful!"), where you're going ("Look, we're more popular than ReactJS"), and some hurdles along the way ("Oh shoot, it looks like there is already a library to convert FLAC to MP3s..."). I give real-world examples of doing it right, and leave with some takeaways that people can immediately implement at their own companies.
The Nuts and Bolts of Teams, Groups and Conversation as-a-ServiceChristian Buckley
Within Office 365, we have multiple methods for social collaboration. Organizations around the world are struggling to understand which tool to use when -- but this is the wrong premise. In this session, we'll discuss the broader concept of 'conversation as a service' and how Microsoft Teams, Outlook Groups, Yammer, and SharePoint all fit together -- and show you how to get the most out of all of them.
Customer Value Mapping: Using customer value mapping to understand what custo...Business901
Customer value mapping is a qualitative approach that looks at the perceived value of a product or service from the customer’s perspective.
The Business901 Fractional Marketing Services allow customers to focus on their core operations while the business development and marketing experts at Business901 handle customer-facing campaigns. The plans are tailored to each business, considering each company’s existing capabilities, budget, and industry.
Business901 offers a unique combination of traditional and progressive methods to maximize customer growth. Social media campaigns, in-person and online events, and partnerships with industry organizations are all available, depending on the company’s needs. Additionally, Business901 utilizes AI-based tools to accelerate the sales and marketing process. This modern approach ensures that customers get the most out of their time and budget.
“At the end of the day, Business901 is focused on providing clients with the best experience possible,” said Dager. “We strive to give our clients access to the expertise and resources they need to succeed in their respective industries.”We act as teachers, consultants, strategists, or implementers. The program is designed around your desired deliverables with specific milestones and time frames to meet your outcomes.
Are you looking at growth through the right lenses? Or are you still operating in the Doom Loop? Is your disciplined actions focused on experimentation?
Jim Collins has been talking about the Flywheel Effect for many years and most of us (should) know the intricacies behind the concept. Reviewing the recent book Experimentation Works, author Stefan Thomke reinforces this effect through Booking's Growth Flywheel and his own 7 System Levers.
Expanding on just 3 of the 7 levers:
1. Scale: Number of experiments per week, months, or year
2. Scope: Extent to which an organization’s employees are involved in experiments
3. Speed: Time from formulating a hypothesis to completing an experiment
In the past, I have written about using the Lean trio of SDCA, PDCA, EDCA with an umbrella of CAP-Do or in Non-Lean terms; Standard Work, Continuous Improvement, Design Thinking (Exploration), and Reflection.
In the book, Cracked it!: How to solve big problems and sell solutions like top strategy consultants, the authors lay out their 4s Framework in much the same manner with a flowchart to guide you through the use of it. Their dive into each discipline is excellent. Enjoy the read.
The part of the framework that they took the time with that most problem-solving books don’t is the Sell Stage. Of course, I am partial to that area but even though I am, when doing it for myself, I often just think people get it. Everyone wants to grow revenue or save time and money?
I also like that though it is convenient to put documentation at the end and part of this stage, I took a little deeper meaning from it. The part of sustaining, and even improving again often rests on the idea of how we deliver/sell the results.
Branops - Making Your Story Your StrategyBusiness901
In BRANOPS, we scale by looking at marketing from a Growth Mindset. We don’t start with a complex market and try to work back by tweaking and modifying it.
Roles of Intuition & Rationality in Strategic DecisionsBusiness901
Author Julia Sloan in the book, Learning to Think Strategically, emphasizes the need for both a Creative and Rational balance in the approach.
Sloan says, "Without a well-honed intuitive sense, problem analysis can remain clinical, sanitized, and ineffectual, in that problems are exposed only superficially and analyzed without much, if any, examination of the “truthfulness” of their cause. Rationality then plays the critical role of identifying relevant information and analyzing facts." I find her approach the rest of the book equally enlightening.
This process reminds me of the Divergent/Convergent Design Think approach and equally similar to Disney’s Creative Strategy: Dreamer, Realist, and Critic approach.
I have both an electronic and audion version of the book. It is a good listen. Amazon: Learning to Think Strategically 4th Edition https://amzn.to/2Z1vyKB
Onboarding Freelancers LinkedIn Group Deck Business901
Would you contribute to empowering Freelancers in your work environment?
Please consider joining this LinkedIn Group:
https://lnkd.in/eRuGzsm
As the use of Freelancers proliferate across organizational departments new ways of thinking are required. We have created instances of success in employee onboarding but often we have similar expectations of Freelancers in very condensed cycles.
This group is intended first and foremost to create awareness of these issues and elaborate on ideas for enhancing the flow of work between the stakeholders.
Lean Scale Up: Lean as a Growth StrategyBusiness901
The Lean Scale-Up ebook has been a handout and lead generator on my website for several years. It was created with the understanding that if you can build a culture of PDCA, a culture of learning, growth becomes part of everyone’s job.
It is this aspect I have always believe that separates good companies from great companies.
Social Media Analytics For International MarketersBusiness901
This Prime Target Webinar will provide insights on how social media analytics can be used for International Market Research.
Topics Covered:
1. Five Advantages to using social media analytics for international marketing
2. Social media – source for market research unexploited by companies
3. Learn to understand and track our markets and competitors in our target countries
4. Discover reliable tools adapted for small companies
More Info & Registration:
https://www.bigmarker.com/prime-target/SOCIAL-MEDIA-ANALYTICS-FOR-INTERNATIONAL-MARKETERS
In creating an International Strategy, "Where to play" is a critical component, maybe the most. And the scariest part is that it can change rather quickly. What is your risk? Are you prepared?
This is an excerpt from a recent Prime Target and Euromonitor International webinar about risk hosted by Tatiana Miron: https://lnkd.in/eXr_8dU
PrimeTarget.tech helps SMEs and startups accelerate growth and improve performance globally through the power of data and analytics. The management team is versatile and abreast in growth hacking for companies with global ambitions. Their purpose is to open access to small and medium enterprises to a fundamentally new approach in decision making with regards to global strategies, one designed to match today's fast pace of change and new technologies.
Get On Track with a Strength-Based Sales and Marketing ApproachBusiness901
If the video does not play in the 2nd slide, this is the YouTube Link: https://youtu.be/fmWWut0rjBY
The video incorporates the disciplines I use within a Strength-Based Sales and Marketing effort. Taken from great leaders of Appreciative Inquiry, it may look complicated but all of these are founded on the basic principles of AI.
Appreciative Inquiry is a shift from looking at problems and deficiencies and instead focusing on strengths and successes. It is a tool for change, and it will strengthen relationships throughout your business. Most people struggle to obtain this mindset without training. We have just been conditioned otherwise. I always use the example that is about obtaining the flow of what and how versus the drilling down of why. In sales and marketing when you analyze your wins instead of your losses it makes you 10X more likely to understand the events that trigger decision-makers to become motivated about buying your product or service.
More info at https://business901.com/
Faces of Change 2 - Social Emotional Learning ProgramBusiness901
The Faces of Change 2 Introductory Program provides a foundation for teachers, parents, social workers and mentors to understand how and what that relationship should look like for students presently and in the future. By using the Faces of Change Timeline as a central focus we will introduce the central theme of the Faces of Change 2 program. Participants are provided with the groundwork on how to use Faces of Change activities in the classroom while counseling, advising, or serving as an advocate for the student.
A recent presentation for a small group of manufacturers on Lean Sales and Marketing. We concentrated primarily on creating a marketing space utilizing Lean and Blue Ocean principles.
Are You Interested in Esports Advertising? Are you unsure of how to get started?
Take a look at the following Ad Deck and see if you would like to test the waters.
More information: Business901, https://business901.com
KM Cyber Security, https://www.kmcybersecurity.com/
Keatron Evans is the Managing Partner at KM Cyber Security, LLC
and responsible for global information security consulting business which includes penetration testing, incident response management/consulting, digital forensics, and training.
Intel E5/Gold processors, SSD drives in RAID 10, 10Gbps network interfaces, enterprise-grade RAM, peering with multiple Tier-1 networks for excellent latency, and more. - At pricing that is hard to believe.
Understand the Purpose Behind the QuestionBusiness901
The ability to ask good questions is essential in today’s world. However, as Stephen Covey categorized in one of his 7 Habits; “Seek first to Understand, then to be understood.” Or another way Dale Carnegie phrased this, “To be interesting, be interested.” To accomplish this, I think one of the areas that most of could work on is to develop our ability to quickly recognize the purpose of the question. When we do this, it is much easier to align perspectives and therefore engage in collaborative efforts.
Adapted from the work of Stafford (2009) and from the book, Collaborating for Inquiry-Based Learning: School Librarians and Teachers Partner for Student Achievement by Virginia L. Wallace and Whitney N. Husid, the Purposes for Question diagram is an ideal training aid for me in sales and marketing.
Turning Reflection into Action using the Lean Process of CAP-Do Business901
The Lean Process of CAP-Do is how I initiate most projects. It creates a path towards capturing standard work, deciding what we what improve on, what we want to explore and not to be forgotten what we want to stop doing. This outline provides an introduction to using Lean for marketing and introduces the upcoming workshop on Marketing Action Research.
Falcon stands out as a top-tier P2P Invoice Discounting platform in India, bridging esteemed blue-chip companies and eager investors. Our goal is to transform the investment landscape in India by establishing a comprehensive destination for borrowers and investors with diverse profiles and needs, all while minimizing risk. What sets Falcon apart is the elimination of intermediaries such as commercial banks and depository institutions, allowing investors to enjoy higher yields.
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Memorandum Of Association Constitution of Company.pptseri bangash
www.seribangash.com
A Memorandum of Association (MOA) is a legal document that outlines the fundamental principles and objectives upon which a company operates. It serves as the company's charter or constitution and defines the scope of its activities. Here's a detailed note on the MOA:
Contents of Memorandum of Association:
Name Clause: This clause states the name of the company, which should end with words like "Limited" or "Ltd." for a public limited company and "Private Limited" or "Pvt. Ltd." for a private limited company.
https://seribangash.com/article-of-association-is-legal-doc-of-company/
Registered Office Clause: It specifies the location where the company's registered office is situated. This office is where all official communications and notices are sent.
Objective Clause: This clause delineates the main objectives for which the company is formed. It's important to define these objectives clearly, as the company cannot undertake activities beyond those mentioned in this clause.
www.seribangash.com
Liability Clause: It outlines the extent of liability of the company's members. In the case of companies limited by shares, the liability of members is limited to the amount unpaid on their shares. For companies limited by guarantee, members' liability is limited to the amount they undertake to contribute if the company is wound up.
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Capital Clause: This clause specifies the authorized capital of the company, i.e., the maximum amount of share capital the company is authorized to issue. It also mentions the division of this capital into shares and their respective nominal value.
Association Clause: It simply states that the subscribers wish to form a company and agree to become members of it, in accordance with the terms of the MOA.
Importance of Memorandum of Association:
Legal Requirement: The MOA is a legal requirement for the formation of a company. It must be filed with the Registrar of Companies during the incorporation process.
Constitutional Document: It serves as the company's constitutional document, defining its scope, powers, and limitations.
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Binding Authority: The company and its members are bound by the provisions of the MOA. Any action taken beyond its scope may be considered ultra vires (beyond the powers) of the company and therefore void.
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While the MOA lays down the company's fundamental principles, it is not entirely immutable. It can be amended, but only under specific circumstances and in compliance with legal procedures. Amendments typically require shareholder
3.0 Project 2_ Developing My Brand Identity Kit.pptxtanyjahb
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Project Closeout Lessons
1. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
Project Closeout Lessons
Guest was Mel Bost
Sponsored by
Related Podcast:
Patterns of Behavior affect Projects
Lesson Learned in Project Management
2. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
Mel Bost is a Principal Consultant in BOT International's PMO
Practice who specializes in PMO best practices, project lessons
learned, and program management. He is
experienced in all aspects of project and
program management, including strategic
planning, design thinking, knowledge
management, risk management, capital
project audit and control, contactor audits
and business process analysis.
Mel has successfully developed the
processes, standards, procedures, and
organizational structures for the PMOs of
several major corporations. Prior to
becoming a consultant, Mel worked for a number of large national
and international companies, including Exterran Corporation,
ConocoPhillips, Phillips Petroleum, Tosco Corporation, UNOCAL,
Atlantic Richfield Company (ARCO), and Ford Motor Company.
He is the author of the highly regarded blog, “MEL BOST PMO
EXPERT,” which addresses the structure, activities, and behavior
of a Program Management Office (PMO) environment. In 2011,
Mr. Bost was a consultant to Construction project and contracting
managers for the Panama Canal Expansion Program (PCEP) on
the topic Project Lessons Learned.
In 2012, he conducted three day courses in Project Closeout and
Lessons Learned in Dubai and one day courses sponsored by
Gantthead.com (now ProjectManagement.com) in Milwaukee and
Minneapolis.
3. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
Transcription of Podcast
Joe: Welcome, everyone. This is Joe Dager, the host of
the Business 901 podcast. With me today is Mel
Bost, he's a principal consultant in BOT
International PMO practice, who specializes in
PMO's Best Practices, Project Lessons Learned
and Program Management.
Prior to venturing into the world of consulting, Mel
worked for a number of large national and
international companies, including Exterran
Corporation, ConocoPhillips, ARCO, and Ford
Motor Company. He is the author of the blog,
"Mel Bost, PMO Expert," which addresses the
structure, activities and behavior of a program
management office environment. After all that
Mel, could you just start out and break down
something simple. What does BOT International
stand for?
Mel: Joe, thank you. Thank you so much for the
opportunity to talk with your audience today and
to give them some background on my Project
Closeout and Lessons Learned practice area. BOT
is an organization that's been in existence for
about 10 or 15 years. Our founder, Mark Price
Perry, was an IBM employee for a number of
years, working in the Asian markets, Japan, and
in that area, helping them set up program
management offices, PMOs, which is an
organizational structure that most mature project
groups use to ensure repeatability and
consistency of project delivery.
4. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
Now, BOT is interesting because when Mark was
working with these groups in Japan they said "We
want you to put together a PMO for us, but we
want you to build it first of all. We want you to
operate it for us for a while until it gets to a good,
steady state, and then we want you to transfer
that knowledge and the ability to operate it to our
organization." That's where BOT comes from. It's
an acronym for build, operate, and transfer. Not a
lot of people are familiar with that. A lot of
IBMer's may be familiar with that, but it's
something that this organization has carried
forward as part of its marching orders.
Joe: You've been recently globe-trotting around the
world to places like Dubai and Panama. Working,
teaching and training on a certain, specific area of
Project Management. You alluded to Lessons
Learned and Project Closeout. Give me the
elevator speech on that portion of it and what
that is.
Mel: You're right, Joe. I have been to Dubai to do
some training. I spent 10 days with the Panama
Canal Authority in 2011, training their project
engineers and Contracted Administrators in their
Construction Division on Project Closeout Lessons
Learned. I originally got involved in Project
Closeout when I was with ConocoPhillips. Back in
2002 and 2003, when Conoco and Phillips
merged, they asked me to join a group in that
organization to set up IT Shared Services
Program Management Office, PMO. As we put
together the methodology and how we wanted to
5. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
accomplish this, over time, we began to realize
that we were developing a lot of knowledge, a lot
of information, a lot of data about projects, but
we weren't capturing it very well. We certainly
were not sharing it with other project managers
who needed to hear this. I was assigned to go out
and put together a MS SharePoint type system to
capture, document and share lessons learned.
That was my first foray into the real lessons
learned category.
I've found, in my work with other PMOs that it's
the mature organizations who have tackled the
basics of project management who, now, are
beginning to feel as they need to document,
capture and share those lessons learned. That's
basically what my practice has been centered on
in the last 8 or 10 years, a little bit more of the
basics. What I've done is developed a framework
that most organizations and most small groups
could use to capture lessons learned. I have a
small, one page, Word document template, and
basically, it follows what most people might have
heard of as the after-action review format. Those
of your audience who may have had some
military service probably have come across that
term, the AAR, which is After Action Review. It
means that after every engagement or initiative,
the group pulls back, and they say, "What went
right, what didn't go right?" Basically, there are
four questions you ask yourself. What was the
expected result? What was the actual result?
What was the gap between the two, and what can
we learn that we can carry forward to the next
initiative? That's a brief background of how I got
6. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
involved in this.
Joe: Pretty tough to put a project to bed. One of the
first things when I think about a closeout is when
do you know when a project is done?
Mel: That's a very good question. Some groups are
bad at trying to closeout projects. They want to
leave them open. They want to make sure every
bill is paid. They want to make sure that every
resource is accounted for. That's one reason that
we have projects. Projects, as defined, are an
initiative that has a start and finish date. What we
try to do is we try to get the stakeholders to
agree, "Yes, the major objectives have been
concluded for this particular project, and yes,
we're ready to close it out." It's very important to
have a closeout session for a project. I find that a
lot of organizations talk about doing closeout and
the post-mortem examinations of what happened.
Very few are good at that. Project Closeout is an
important aspect.
It's interesting that when I was in Panama, a lot
of their project work there with the expansion of
the Panama Canal, had to do with individual
contracts. In other words, they had contracts with
third parties who would come in and do a major
portion of the work. I found that the framework
that I had put together applied equally well to
closing out contracts as it did to project. You're
exactly right, knowing when and how to closeout
a project is very important. Really, I believe it's
the responsibility of the project manager to know
how to carry that out and actually carry through
7. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
because the organization, sometimes, will leave
these open-ended and not take the appropriate
action.
Joe: When we talk about a PMO and a project
manager in an office, when you open that, is that
just an ongoing system of people that handle
projects that their formal job is project
management, and there's groups of three or four
of them that may work together on a project, or
they may all work individually on projects and
just be the project manager?
Mel: PMO's have a lot of different shapes and forms
out there, depending upon the size of the
organization that's trying to employ it. The PMO's
that I have worked with have ranged from large
PMO's that not only develop the standards, best
practices and methodology for the whole
organization; they also will provide project
managers who will carry those projects forward
for the business function. There are other groups
who take a little bit different approach. They'll
have a centralized group they call a PMO, that's
involved in making sure that there's repeatability
that every project that's done follows the same
path, and there's consistency of delivery. In that
particular PMO, they might leave the project
managers in the business or functional areas
where the stakeholders live that are going to
benefit from those projects. So, you've got sort of
a centralized and decentralized aspect to PMO's,
depending upon the way the organization wants
to set it up.
8. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
In my experience working for ConocoPhillips from
2003 and 2008, we were, first of all, part of a
merger process. That's a special situation; where
you've got two large organizations that bring their
own set of systems, their own set of applications.
The first couple of years of that process are
involved in systems integration and applications
rationalization. After you get through with that
piece of it, then you begin to see their business
functions that have formed from this merger that
need our assistance in carrying out this project.
The PMO might morph a little bit from being just
a systems integration applications rationalization
type group, to one that's serving those business
functions. During that whole process, it's
important to have somebody who's looking at
standards and best practices and bringing some
of those practices into the organization.
In my experience, there are a couple of major
functions or competencies, capabilities that most
PMO's don't start out with, but because of the
feedback they receive on how well they're
delivering projects and the outcomes, the two
that come to mind that I've most often worked
with after a PMO's been in effect for a very long
time, are vendor management and risk
management. Oftentimes, these days, a project is
really the coordination of a third party to come in
and do some work for your organization. That's
become more and more of a practice out there
because most organizations don't do a lot of work
internally now. They employ third parties or
contract people. I found that to be particularly the
case with something like the Panama Canal
9. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
expansion; because they wouldn't possibly have
all the excavation, concrete work and all the
technology development.
The other area is risk management. A lot of PMO's
begin to grow into risk management because they
recognize that they're original assumptions for
the project didn't incorporate or didn't change
much throughout the project. There were a lot of
risks that they might have encountered that were
not planned. The answer to your question, I
think, is it depends on the organization. It
depends on whether they want to employ a
centralized or decentralized approach to where
the project managers reside and, also, who is
going to do the basic work of best practices and
bench-marking. Bench-marking your organization
by going out and talking to other PMO's or other
similar groups is part of a major function of
PMO's.
Joe: When I think about this, I think that there's a
project manager out there that manages a project
without necessarily having the technical skills to
deliver the project. Is that true?
Mel: Not really, I think one of the ways that we try to
choose project managers, especially if they are in
a business functional area, is that they have a lot
of expertise in that particular business context.
They may not have all the project management
skills, but that's where the PMO comes in to help
lead that the project manager. Most project
managers, and say an IT, a specialized IT type of
environment for a PMO; those people will
10. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
probably be pretty well trained on methodologies
for carrying out projects. That's just the nature of
how IT has evolved over time. It was back in the
1985-86 time period, where IBM went out and
developed what's called the Software Capability
Maturity Model. Many of your audience may be
familiar with that, and that became sort of the
standard by which a lot of these IT PMO's were
put together as having a Capability Maturity
Model; that gave him some feeling for how they
wanted to mature. I wouldn't say that a lot of
project managers lack the capability. I think the
Project Management Institute, the international
standards organization that a lot of the project
managers become certified under; they certainly
try to instill in project managers out there the
need for those technical skills.
Joe: To go back to the Lesson Learned and the
Closeout; in your description there, it was driven
by the need for developing a better way to do
projects, is what drove this Project Closeout.
Would that be correct, to be able to take that task
and knowledge and make it explicit to other parts
of the PMO, other project managers?
Mel: What I was talking about there is, we had a
couple of significant projects that, at the end of
the project, we found out we had made the same
mistake in all three projects. Someone asked the
question, "Was this particular mistake analyzed,
and was anything done about it after the first
project?" It wasn't, and here came the second
project, and we did the same thing again. A good
example of that I lived through was a couple of
11. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
SAP projects, where the data conversion stage
had not been handled very well. The particular
project manager who handled that project had
not defined enough detail in the activities, and
therefore, data conversion took longer, in other
words the schedule was extended, and there was
more cost expended than the budget. That
happened three different times with projects until
somebody said, "Wait a minute, you know, we've
seen these three projects, each had a problem
with data conversion. Is there anything we can
learn that we can capture and pass onto future
SAP project managers?" I think that's where a lot
of these lessons learned comes from as
organizations have had some redo, remake,
rework in some of their projects over time, and
they finally recognize that they need to be taking
some action which improves that process. In fact
that leads me into the part I wanted to bring up,
is the continuous improvement aspect of this.
The framework I've put together has a closed
loop, where if you have a process like Project
Management that produces a result and you
capture lessons learned, what I like to do is
make it an actionable lessons learned. By
actionable, I mean have it documented in such a
way that someone else in the organization could
pick up that lesson learned, and if they were not
knowledgeable about the process, they could
implement it. It wouldn't have to be the same
project manager who developed that lessons
learned. There's a feedback process here that I
think your audience can envision. Where you
have a process like Project Management, you
12. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
have a result, you have lessons learned, you have
your feedback back to the original process, and
you make improvement to your Project
Management process. That's the thing I was
teaching to the Panama Canal and also the
groups in Dubai when I was over there, is looking
at it from a continuous process improvement
standpoint and understanding what actionable
means. It goes back to having this little template
that I talked about before. There's a real simple
template that has four sections to it. It's what
was the expected result, what was the actual
result, what's the gap between the two, and what
is the lesson to be learned. If you fill that out in a
judicious way so that you define how we didn't
achieve the expected result and what the details
are, then you come out with an actionable lesson
learned at the end that someone can take back
and improve the process. I think that's really
what lessons learned are all about, is their
activities or events that you can use to improve a
process. I know you and I both are process
thinkers, we've lived with process for years and
years. I think that's where a lot of your audience
is headed, probably, is to be more in terms of
process thinking and how can I improve this
process.
Joe: I think we go right along today back to Dr.
Deming. When I looked at your background
material it reminded me just not of PDCA, it really
reminded the similarities of Dr. Deming's
Profound Knowledge. Is that how you developed
it? Are you a Deming guy?
13. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
Mel: No. I didn't develop it from Deming; I developed
it from having experience at working with groups.
Lessons learned, when you first talk about
lessons learned in organizations, most
organizations and most project managers looked
upon lessons learned as a way to attach blame
for what happened in a project. That was the first
reaction that we got in the ConocoPhillips
situation. Whenever we tried to say let's capture
lessons learned from this project, a lot of people
said, "Wait a minute. I'm not sure I really want to
cooperate because all it's going to do is point
fingers, and attach blame for something that
wasn't handled correctly." It took a long time to
get over that particular hump. The people who
stepped forward and really wanted to implement
this were the ones who became leaders in that
PMO because they were the individual risk takers
who saw that it was to their advantage to make
these changes, to go forward and to put it out
there for other people to capture and to share.
The feedback loop that I put together was not
necessarily a Deming loop. Although, it could be
construed as having come from his practices, I
think.
The important thing that I've taken from working
with PMO's, with individual project managers, is
that every one of them wants to get better. They
want to do things in a better way. They want to
improve what they're doing. They're looking for
all types of input from all types of people like you
and me who have something that they can grasp
onto and improve the outcomes of what they do
every day. That's where this continuous process
14. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
improvement comes from. It can be almost from
saying, "Hey, I have a personal improvement
objective that I'm going to make sure that what I
produce for this organization is first rate, it's up-
to-date, it has the latest thinking, and if there's a
way to improve it, I'm going to be receptive to
that."
Joe: The part that jumped out to me when we were
looking at that was Dr. Deming's Profound
Knowledge and the part on psychology. You
discussed something in terms of patterns of
behavior.
Mel: Right.
Joe: How does patterns of behavior relate to Project
Closeout?
Mel: Let me tell you where patterns of behavior fit in.
Really, there are two parts to lessons learned.
There's, first of all, what I call the single project
case where you're trying to focus on just a single
project, but there's a whole other class of
projects. Suppose you have five projects, and
they've all been subject to what I call the same
project environment. Project environment means
you have the same structure; you have the same
policies, procedures in place. People follow those
procedures to carryout projects. One of the
interesting things about looking at the project
environment is you can find patterns of behavior
among projects that are subject to that same
project environment.
15. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
It goes back to the age-old question that we've all
asked for many, many, many years. Does
structure influence behavior. What that means is,
do the policies and procedures I put in place for
an organization that people abide by when they
carry out these project management processes,
do they have an impact on the outcomes in the
way those project pings behave. The answer is,
undecidedly, yes. There have been a lot of
examples and a lot of work that's been done in
that particular area. That's where, in fact, the
most leverage comes from lessons learned. If you
can discern the patterns of behavior among, say,
five projects who are subject to that same project
environment, you can back up one level and say,
"if I make a change in the structure, or the
policies, or procedures that people are following
then I can leverage and make changes to the
performance of those five projects."
Let me give you a good example from my
experience in the PMO. When we first put our
PMO together, we had a project justification
process that said every project had to go through
a project plan, a schedule, an economic analysis,
an examination by a committee before it was
approved. Some of the people reacted to that and
said, "Wait a minute. I've got such a simple
project. It doesn't involve that much money. Is
there a distinction we can make between having
to go through the entire business case, economic
case, and so forth, for those smaller projects?" As
a PMO organization, we put into place a two-
tiered structure for evaluation and justification of
projects. The one tier said, every project, over
16. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
say $5,000,000.00 had to go through the full
justification process; a project plan, economic
analysis committee approval. Any project that
was less than 5,000,000 had to have just a
project plan; it had to have signoff by the
stakeholder, the sponsor who was going to be
responsible for the delivery of that project. That
$5,000,000.00 was sort of an arbitrary figure.
The structure we put in place. Do you know what
it did? It drove the behavior of some of the
project managers to say, "Gosh, I've got this
$8,000,000.00 project, but if I divided it into two
$4,000,000.00 projects, I can get under the
requirement to do this full analysis." See what I'm
saying?
Joe: I figured that one out as soon as you said it.
Mel: That's a good example of where structure
influences behavior. You have to be very careful
of that in organizations. I've seen situations
where you might have five projects, they're all
subject to that same project environment and
every one of them has a similar behavior, but
they also could be improved if you understood
what it was about the policies that drove those
project pings.
Another good example I can give you from my
experience. Suppose you have a project that's got
a strong security content. You go to the group
and infrastructure that's responsible for security.
You say, "OK. I want to keep my cost down on
this project. So, I just want to borrow your
security analyst whenever I need him on this
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Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
project. So instead of having a dedicated resource
that would cost me money for the project, I'm
just going to borrow that security analyst
whenever I need him for the project." Now what
happens? If you get in the middle of a project, all
of a sudden, all these viruses attack the
corporation. All the security people are off trying
to solve those virus problems. They're not
available to help your project. Therefore, you
don't have the security people available at the
right time to make a real impact. It costs you
schedule time. It costs you increased cost time
because you don't have them available. It was a
conscious decision on the part of the organization
not to use dedicated resources to use these
borrowed resources. That's another example of
where structure influences behavior. You might
have five different projects that are subject to
that same project environment. When you go
back and look at each one of them, you found out
that they exceeded budget, they exceeded time
to get the project done, and they were all for the
same reason. That's where patterns of behavior
come into play here.
A lot of project managers, especially those that I
see who go onto lead PMO's, really need to be
cognizant of the policies, structure and
procedures they put in place for an organization.
Oftentimes, they might drive unintended
consequences. That's where those people need to
by real systems thinkers. They need to think in
terms of, if I put this initiative out there, or if I
put this new policy out there, what's the behavior
going to be like, what am I going to see coming
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Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
back to me? That's a step ahead from just lessons
learned from a single project. That's where
patterns of behavior are important.
Joe: You really complicate things. I don't think I can
just go out and buy a piece of software and run
my projects anymore, can I?
Mel: It depends on if you're the person making that
decision and making that purchase. If you're
going to make it unilaterally for your usage and
your particular organization, you can do anything
you want to. If you're making that decision for a
$25,000,000.00 - $30,000,000.00 organization
that's relying on that piece of software to carry
them forward for the future work, you need to
have some diligence, some standards to work by.
That's another area that I am finding a lot more
people interested in, is a technology
development. So many projects, now, have an
aspect of technology development in them that
you need to be able to manage that and direct
that as you go to a project. That's one reason I'm
doing so much work on project risk management
right now. I'm finding that if you conduct
technology development in the right way, you can
actually have a controllable risk and an
uncontrollable risk. In other words, controllable
risk is those aspects of development for which we
know something about, and we have a reasonable
appreciation that we'll complete on time and
within budget. We'll be able to do those things.
The uncontrollable aspect of that risk is things
that we don't know about, but which we should
continue to learn about throughout the project.
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Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
Rather than having just an aspect of risk that's
over a project, if it's technology development, is
try to divide it into two pieces. What's
controllable; what do I know about that I can
control and have some knowledge about. What's
uncontrollable, where I may need to bring special
expertise in? These are all aspects of PMO's that
maybe some of your smaller organizations or
smaller audience groups may not be so interested
in. I'm sure, on a personal basis if they do a
project, there's always a certain amount of
technology development, even if they decide
what pencils are we going to use, or what mobile
equipment are we going to use to communicate,
are we going to use twitter for updates? It's that
kind of technology, today, that's impacting
projects that people don't think of as technology
development, but they're just as impactful as
having a Panama Canal project where you've got
huge dam installations to produce power to move
those new locks and those new facilities that are
being put in for that third set of locks. That was
an interesting experience for me. I learned so
much about the fact that so much of the new
Panama Canal expansion, that's supposed to be
finished in 2014, was really technology
development for electrical, control systems, new
lock gates, and so forth that they didn't have in
place before.
Joe: What knowledge are you supposed to capture? Do
you capture everything? Is everything a lesson
learned? How do you decide what you need to
capture for the closeout?
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Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
Mel: That's a good question. I'm writing this book
which is going to be out shortly. In my blog, I talk
about this process in capturing and documenting
lessons learned. Really, what I'm defining there is
what I call significant events. A significant event
is something where you may have a major
deviation between expected result and actual
result. That would probably be easy for a project
manager to sit down with his project team and
list 50 things that ought to be improved. I say
take the top 5 or 10 where you've had a
significant deviation between expected and actual
result. Focus on those 5 or 10, if you're able to do
that, you've got the old 80/20 rule. Eighty
percent of the value to be gained is probably in
the first five or six lessons learned significant
events that you identify. The rest of them trail off
very quickly, but there can be a lot of things.
If an organization has a robust risk management
plan in place, they're 90 percent of the way
toward having a lessons learned process. They've
already defined some potential risks. If those
risks get triggered in a project and they have a
mitigation plan, they've already identified some
significant events. The definition of risk and
carrying that out for a project, having that risk
identified, and if it's triggered, if it's significant
and you've got a mitigation plan, that ought to go
right at the top of the list of lessons learned.
When you say how do you know, what do you
need to capture all the knowledge? I'd say pick
the top 5 or 10 lessons learned, something where
you had a major deviation between expected and
21. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
actual result.
Joe: My next question is how do you share that
knowledge? How is that shared, so that
knowledge is made explicit to other people?
Mel: Different organizations have handled that in
different ways. Certainly some of the larger
organizations, we have, especially the large oil
companies, have put knowledge management
systems into place. Even companies like
Schlumberger, which is an oil field service
organization, they were one of the first
companies to put together a knowledge
management system where they actually go in
and put it into a database. Depending on how
sophisticated the organization is, I've even seen a
couple instances in NASA where organizations
have developed what they call a knowledge-based
risk. In other words, they're using their
knowledge database to inform their risk
managers of previous project problems before the
initiate a new project. I think it's up to, once
again, the individual organization.
In the case of ConocoPhillips, when I worked
there, one of the first things we tried to do was to
have a breakfast forum among our project
managers and invite some of the project
managers who were just completing projects to
talk about lessons learned. We videotaped those,
and we put them into a SharePoint system, so
anybody go out and look at those. We promoted
that to all our project managers, especially those
who were going to initiate a new project that was
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Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
similar to one that had just been completed.
Today, we have a project server system out there
from Microsoft project that incorporates a lot of
that and allows capture of lessons learned.
Joe: You've mentioned your blog and some material in
your blog before. Could you tell someone how to
find your blog and what's in it?
Mel: The blog I affectionately call, "The Mel Bost PMO
Expert," but if you follow those words, it's just M-
E-L-B-O-S-T-P-M-O Expert, www and then Mel
Bost PMO Expert. That's the easiest way to get to
it. Since January of 2010, I've tried to write about
as I said the structured development behavior
activity performance of the PMO. A lot of times, I
will see things in my own life that trigger me to
want to write something that I think is applicable
to PMO's. Good examples, situations from
patterns of behavior.
There's a real good systems archetype out there
that came from Wal-Mart and Proctor & Gamble
many years ago. You may have heard this story;
it's called "Accidental Adversaries." It's where two
organizations, which ought to be working closely
together to achieve a common goal, focused too
much on their individual things they want to get
done; therefore, short-circuited that goal. I've
seen that happen in PMO's. We had a situation a
few years ago when I was part of an IT project
office. We were going through a merger, and we
were told to use this outside consulting firm to
put together our IT project office. We gave them
the mandate, help us put together a
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Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
methodology, but we don't want it to be exactly
what your outside methodology is we want
something new. No matter how much we worked
with them, everything they came out with for
project methodology looked so much like what
they had been employing with their other clients
out there. That was a good example of accidental
adversaries. It's where two organizations ought to
be working closely together to achieve a common
goal, but each focusing on their own particular
aspect. They never get together as a common
team. It's things like that I've written about. I
think your audience will find a lot of very
interesting information and advice and some of
my experience with the Panama Canal that they
can use in their everyday project work.
Joe: Is that the best was to get a hold of you?
Mel: They can get in touch with me by email, mbost,
m-b-o-s-t@botinternational.com. That's another
way they can contact me, m-b-o-s-t@b-o-t
international.com. BOT International typically
tries to work with projectmanager.com now, to
offer some of those one day courses. If your
audience wants to go to our BOT International
website, they can see a number of those courses
in PMO Setup, Project Closeout and Lessons
Learned and PPM, which is called Project and
Portfolio Management. That's where you have a
portfolio of projects and how do I prioritize them,
how do I classify them, how do I make sure the
organization is doing all the projects they need to
do to move forward. So that's where I'm headed.
24. Business901 Podcast Transcription
Implementing Lean Marketing Systems
Patterns of Behavior affect Projects Lesson Learned in Project Management
Copyright Business901
Joseph T. Dager
Business901
Phone: 260-918-0438
Skype: Biz901
Fax: 260-818-2022
Email: jtdager@business901.com
Website: http://www.business901.com
Twitter: @business901
Joe Dager is president of Business901, a firm specializing in
bringing the continuous improvement process to the sales and
marketing arena. He takes his process thinking of over thirty
years in marketing within a wide variety of industries and applies
it through Lean Marketing and Lean Service Design.
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