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- 1. Photocopiable proforma layouts These pages may be photocopied for student use. The forms and formats include: I income statement of a sole trader I balance sheet of a sole trader I income statement of a limited company I balance sheet of a limited company I cash budget I ledger accounts © Osborne Books Limited 2012 Published by Osborne Books Limited Tel 01905 748071 Email books@osbornebooks.co.uk www.osbornebooks.co.uk
- 2. INCOME STATEMENT OF ............................................................ FOR THE YEAR/PERIOD ENDED ............................... £ £ £ Revenue ...... Less Sales returns ...... Net revenue ...... Opening inventories ...... Purchases ...... Carriage in ...... Less Purchases returns ...... Net Purchases ...... ...... Less Closing inventories ...... Cost of sales ...... Gross profit ...... Add income: eg Discounts received ...... Reduction in provision for doubtful debts ...... Bad debts recovered ...... Profit on sale of non-current assets ...... ...... Less expenses: eg Vehicle running expenses ...... Rent ...... Rates ...... Heating and lighting ...... Telephone ...... Salaries and wages* ...... Discounts allowed ...... Carriage out ...... Provision for depreciation of non-current assets ...... Loss on sale of non-current assets ...... Bad debts written off ...... Increase in provision for doubtful debts ...... ...... Profit/(loss) for the year ...... *Wages are sometimes listed as an expense in the trading section of the income statement SOLE TRADER: INCOME STATEMENT
- 3. BALANCE SHEET OF ................................. AS AT ........................... Non-current Assets Cost Depreciation Net book value £ £ £ Property ...... ...... ...... Equipment ...... ...... ...... Vehicles ...... ...... ...... etc ...... ...... ...... ...... ...... ...... Current Assets Inventories ...... Trade receivables ...... Less provision for doubtful debts ...... ...... Prepayment of expenses (other receivables) ...... Accrual of income (other receivables) ...... Bank/cash (cash and cash equivalents) ...... ...... Less Current Liabilities Trade payables ...... Accrual of expenses (other payables) ...... Prepayment of income (other payables) ...... Bank overdraft ...... ...... Net Current Assets or Working Capital ...... ...... Less Non-current Liabilities Loans ...... NET ASSETS ...... FINANCED BY Capital Opening capital ...... Add Profit/(Less Loss) for the year ...... ...... Less Drawings ...... ...... SOLE TRADER: BALANCE SHEET Practical point: When preparing handwritten final accounts it is usual practice to underline all the headings and sub- headings shown in bold print in the example layout.
- 4. ................................................ LIMITED INCOME STATEMENT FOR THE YEAR/PERIOD ENDED £ £ Revenue ...... Opening inventories ...... Purchases ...... ...... Less Closing inventories ...... Cost of sales ...... Gross profit ...... Less Overheads: Distribution costs ...... Sales and marketing expenses ...... Administration costs ...... ...... Profit/(loss) from operations ...... Less Finance costs ...... Profit/(loss) before tax ...... Less Tax ...... Profit/(loss) for the year ...... STATEMENT OF CHANGES IN EQUITY (EXTRACT) Retained earnings Balance at start of year ...... Profit for the year ...... ...... Less Dividends paid in year ...... Balance at end of year ...... LIMITED COMPANY: INCOME STATEMENT
- 5. ................................................ LIMITED BALANCE SHEET AS AT ................................................. Non-current Assets Cost/Reval’n Depreciation Net book value £ £ £ Intangible Goodwill ...... ...... ...... Property, plant and equipment Property ...... ...... ...... Machinery ...... ...... ...... Fixtures and fittings ...... ...... ...... etc ...... ...... ...... ...... ...... ...... Current Assets Inventories ...... Trade and other receivables ...... Cash and cash equivalents ...... ...... Less Current Liabilities Trade and other payables ...... Bank overdraft ...... Tax liabilities ...... ...... ...... Net Current Assets or Working Capital ...... ...... Less Non-current Liabilities Debentures ...... NET ASSETS ...... EQUITY Authorised Share Capital ...... x (number) ordinary shares of £x (nominal value) each ...... ...... Issued Share Capital ...... x (number) ordinary shares of £x (nominal value) each, fully/partly paid ...... ...... Capital Reserves Share premium ...... Revaluation reserve ...... ...... Revenue Reserve ...... Retained earnings ...... ...... TOTAL EQUITY ...... Note: the balance sheet can be presented using a number of columns, as required. LIMITED COMPANY: BALANCE SHEET
- 7. Date Details Amount £ Date Details Amount £ Date Details Amount £ Date Details Amount £ Dr Cr Dr Cr LEDGER ACCOUNTS Date Details Amount £ Date Details Amount £ Dr Cr