My Expertise: • Overall admin of the office • Liasing with different vendors for tickets and other errand needs • Itinerary scheduling • MIS updation and analysis of Dashboard • Overall Visa Extensions, Visa Formalities, documentions done,Frro of expats . Event Management . Travel Management. . Hotel Bookings.. - Vendor Management. Facility Management Transportation management. Document Management HR Support work Naukri Portal Management .

1. Curriculum Vitae : Surbhi Taneja
SURBHI TANEJA
Mobile No: 7838004234
staneja09@gmail.com
Seeking For Middle Level Assignments in Administration/ Facility Management/ Support
Management Operation Management with a Growth Oriented Organization
PROFESSIONAL SUMMARY
Having a strong and deep experience of 08 years in Administration, Operations and Public Relation
Management. Adept at handling entire gamut of administration related activities for smooth functioning of
Business.
Extensive experience in formulating and implementing administration-related company policies,
procedures, rules and guidelines with assurance to quality norms. Possess strong communication,
analytical and relationship management skills with a customer oriented attitude. Procurement and
negotiation has been the core strength.
CORE COMPETENCIES
Job Description :
A. Administration & Facility Management
1. Office upkeep and maintenance :
• Day-to-day administration : Management of day to day administrative activities related to Front
office , EPABX , house-keeping, office security, admin infrastructure, stationary and courier.
• Office supplies procurement : Procurement of all admin related items with strong negotiation.
• Preventive maintenance : Ensuring timely preventive maintenance of all equipment and utilities.
• Continuous Improvement : Evaluating and adapting New Systems/Techniques to bring
improvement in various functions viz, housekeeping, internal security and communication facilities,
• Project Management : Taking active role in projects like office renovation/ relocation, IT
upgradation, audits etc
• Petty Cash Management : Responsible for handling the petty cash and maintaining expense
records.
• Meeting Arrangement : Schedule and coordinate meetings, arrange meeting space, send meeting
confirmation emails, prepare and check meeting room materials
• Expatriate Support : Process business-trip expense claims for expatriates as well as other tasks
as per assistance required.
• Courier Management : Maintain courier register to keep record of departments to maintain budget.
2. Vendor Management :
• Selection : Identification and finalisation of vendor for admin services.
• Negotiation : Hard negotiation to maintain rates within budget.
• Vendor Review : Performance monitoring and review with prompt action on defaulting vendors.
• Payment Settlement : Timely settlement of dues to avoid breakage in continuous supply.
• Account Reconciliation : Coordination with Accounts for timely payments of vendors accounts
reconciliation.
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2. Curriculum Vitae : Surbhi Taneja
3. Budget and Cost :
• Budget Preparation : Involvement in Preparation of annual/monthly budgets for administration
expenses
• Expense Control : Verification of invoices as per the contract.
• Exception Reporting : Advance intimation to senior incase of discrepancies in vendor
service/invoicing/over-budget expenditure .
4. Travel Desk :
• Cost selection : Comparing cost of flights from different vendors before issuing tickets
• Visa Documentation : Management of Visa documentation for Visa process
• FRRO : Management of FRRO For expats
• Hotel Booking : Identifying and booking hotel rooms as per office standards and budget.
• Currency Exchange : Management of currency exchange.
5. Event Management :
• Co-ordinating Event Management activities and organizing Conferences, Functions of Corporate,
Distributor meets.
6. Helpdesk
• Admin Manual : Information to staff/ guests on relevant admin relevant procedure .
• Staff Support : Support to staff on travel desk matters
• Induction formalities : Information to new joinees on admin support
• Expat Support : Providing support to expats during their visit .
B. Human Resource
1. Recruitment support :
• Job Posting : Post jobs in naukri portal and shortlisting cv
• Interview Scheduling : Schedule interview and send mail to candidates
2. Payroll support :
• Attendance Software : Maintain and operate Time office management software
• Leave Record Maintenance : Track record of staff leaves.
• Salary Processing : Update attendance register and submit leave record to HR team for salary
process.
3. Employee Helpdesk support:
• Employee Handbook : Support staff for company rules and policies.
• Reimbursement Policy management : Provide information to staff for applicable reimbursement
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3. Curriculum Vitae : Surbhi Taneja
EMPLOYMENT HISTORY
EDUCATIONAL BACKGROUND
S.NO NAME OF THE INSTITUTE
YEAR OF
PASSING
DEGREE/ DIPLOMA
1 CBSE DELHI 2005 Higher Secondary
(10+2)
2 CCS university, Meerut 2008 Graduation
ACHIEVEMENTS
• Awarded “EMPLOYEE OF THE MONTH” title thrice in FINO.,
• Promoted twice in a year in Pigeon India,
• Awarded for Best Performance, Best Event Organizer, Best smiley face in Pigeon India Pvt Ltd.
IT Skills
• Proficiency in operating Windows Professional.
• Familiar with MS office, Microsoft office Outlook, Internet and E-Mail Communication
Locational Preference: Delhi, Gurgaon
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S.NO NAME OF THE ORGANISATION DURATION
OF
SERVICE
POSITION
HELD
MAIN AREAS OF
RESPONSIBILITY
1
Pigeon India Pvt Ltd.
(Gurgaon)
Sept
2013 till
Date
Admin
Supervisor
General Administration
& Coordination
2 ENKIE EXPORTS
(Gurgaon) Sept 2012
till Aug
2013
Admin and
MIs
executive
General Administration,
Procurement &
Coordination with
Operation team
3 FINO (Financial Inclusion
Networks & Operations Ltd.)
(Greater Noida)
Dec 2010
till March
2012
Admin and
MIs
executive
General Administration
& MIS reporting
4 I Gate
(Noida)
April
2010 till
Nov 2010
Front Desk
Cum Admin
Executive .
General Administration
& Coordination
5 Macro Graphics Pvt. Ltd
(Delhi)
Nov 2008
till Mar
2010
HR Cum
Admin
Executive
General Administration
& Coordination, HR
support, recruitment,
ISO internal audit,
payroll management

4. Curriculum Vitae : Surbhi Taneja
PERSONAL DETAILS
Address : Plot No 3809, SF 104, Laxman Vihar Phase 2 , G Block , Lane 142, Gurgaon -122001
Date of Birth : January 30, 1987
Marital Status : Married
Interests : Reading, Social Networking, Traveling, Music
Languages : Japanese (Beginner) ,English, Hindi and Punjabi
Strengths : Initiative-taking Skills, Good attitude towards work, Proactive.
Date:
Place: Gurgaon (SURBHI TANEJA)
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