Productivity: Information overload and managing the flow
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The document discusses managing information overload and increasing productivity. It addresses effectiveness, which involves doing the right tasks, and efficiency, which means completing tasks correctly. To improve effectiveness, it recommends triaging incoming information, categorizing work, and prioritizing tasks. For efficiency, it suggests limiting data streams, not checking email early, and finding guides to determine important information. Tools mentioned for organization include Outlook, sticky notes, and using a phone to focus on one task at a time.
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Productivity: Information overload and managing the flow
- 1. www.stepstonesolutions.com StepStone Solutions 18 June 2010 Productivity: Information Overload and Managing the Flow Cuong Nguyen Hung Software Engineer
- 3. www.stepstonesolutions.com The world … … and developers
- 4. www.stepstonesolutions.com Effectiveness vs Efficiency Effectiveness • Doing „right“ things • Process-oriented • Management Efficiency • Doing things „right“ • Goal-oriented • Implementation
- 6. www.stepstonesolutions.com Inbox • Information coming in -> needs to be triaged -> action • Triage: separate, sort, select ...
- 7. www.stepstonesolutions.com Types of work • Pre-defined work: planned • Work as it appears: interruption • Defining works
- 8. www.stepstonesolutions.com 4 Ds • Do it • Drop it • Delegate it • Defer it
- 9. www.stepstonesolutions.com Things we spends time on …
- 11. www.stepstonesolutions.com Data streams • Phone • Work Email • Boss (team lead) • CCed vs To • Personal Email • Family, Wife, Girl friend(s) • All others • Google Reader/Facebook/Twitter
- 12. www.stepstonesolutions.com Email • Don’t check email in the morning (till 10am) • If you respond, they will respond … • “If you are the fastest responder to a problem, you will get all the problems. Don’t put energy into things you don’t want more of.”
- 13. www.stepstonesolutions.com Let someone else guide • In anything you need to learn, find a person who can tell you what is • Need to know • Should know • Nice to know • Useless
- 19. www.stepstonesolutions.com Further readings • http://www.hanselman.com/blog/OredevKeynoteInformationO verloadAndManagingTheFlowEffectivenessAndEfficiency.aspx • http://workawesome.com/ • http://zenhabits.net/
Editor's Notes
- Effectiveness -> Decide what you are going to do -> Numbers of techniques to do
- Effectiveness -> Decide what you are going to do -> Numbers of techniques to do