Here is my planning document for my project

1. Production Planning
& Financing

2. Targets
Date (w/c) Workflow Activity What should be
complete/
Milestones/
Progress monitoring
by this date?
Production Logs
21/03/22 Filming Shoot all scenes All scenes should be shot Shoot all scenes
28/03/22 Editing Put scenes
together
First half of the film should be
completed
Put scenes together
04/04/22 Editing Put scenes
together
Second half of the film should
be completed
Put scenes together
11/04/22 - EASTER Editing Add music Find royalty free music on the
internet
Add music
18/04/22 - EASTER Post Production Add sound effects Find sound effects from the
internet
Add sound effects
25/04/22 Post Production Add credits Add in the names of everyone
who worked on the movie and
their job role.
Add credits
02/05/22 Submit deliverables Send project over Upload film onto YouTube and
send embedded link to Josh
Send project over

3. Locations - scouting/ recces
I will be shooting in the lounge on second floor, this so we can use the computers. We will also be
filming in the 17:00 session on Thursday, this is because college will be empty and we will have no
disruptions or any people walking by who may want to use the computers.

4. Locations – Release Forms
Land Owner
I, the undersigned hereby grant permission to Harry Docwra the right to enter and remain upon York College (the Property),
which shall include not only real property but any fixtures, equipment or other personal property thereat or thereon, located
at York College, with personnel and equipment (including without limitations, props, temporary sets, lighting, camera and
special effects equipment) for the purpose of photographing scenes and making recordings of said Property in connection
with the production of a digital media text on the following date(s): 21/03/22. This permission includes the right to take
motion pictures, videotapes, still photographs and/or sound recordings on and of any and all portions of the Property and all
names associated there with or which appear in, on or about the Property. This permission also grants all rights of every
nature whatsoever in and to all films and photographs taken and recordings made hereunder, including without limitation of
all copyrights therein and renewals and extensions thereof, and the exclusive right to reproduce, exhibit, distribute, and
otherwise exploit in perpetuity throughout the universe (in whole or in part) such films, photographs and recordings in any
and all media, whether now known or hereafter devised, including without limitation in and in connection with the
documentary video and the advertising and other exploitation thereof. I certify that I have the full right and authority to
enter into this agreement and grant the rights herein granted, and that the consent or permission of no other person, firm,
or entity is necessary in order to enable you to exercise or enjoy the rights herein granted.

5. Locations – Notice of Filming

6. Cast & Crew
Cast Name Cast Role Number
Harry Docwra Harry
Decklyn Carr Boy
Crew Name Crew Role Number
Sam Miller Camera man
Harry Docwra Director
Harry Docwra Sound effects

7. Scheduling - Booking
I will not need to book any equipment from college as I will be
bringing in and using my own personal equipment from home.

8. Scheduling – Call Sheet
Shooting
Day
Who Is needed on production day Expected Time
of Arrival
21/03/22 Cast/Crew of shoot day 1-Harry, Decklyn & Sam 4:30 PM
22/03/22 Cast/Crew of edit day 2-Harry 09:00
28/03/22 Cast/Crew of edit day 3-Harry 09:00
29/03/22 Cast/Crew of edit day 4-Harry 09:00

9. Scheduling - Production reports
Shooting
Day
Summary of Activities Crew responsible for
the completion of
Production Report
21/03/22 Summary of shoot day 1 Harry
22/03/22 Summary of shoot day 2 Harry
28/03/22 Summary of shoot day 3 Harry
29/03/22 Summary of shoot day 4 Harry

10. Locations – Risk + Health and Safety
Assessments – Location
Location Second floor media hub
Risk Control Measure
Electrical Hazard PAT Test light before use
Tripping hazards Ensure the floor and all walkways are clear (tape down
the wire for the light)
Falling through large glass area Raise awareness of the large glass balcony
Allergic reaction Make sure the actor does not have any allergies that
he could be subjected to when eating the sweet
Choking Have a medic on set in case of emergency
Potential injury from stick I will make sure I do not poke myself or the other
actor with the stick
COVID Make sure everyone wears a mask

11. Contingency Planning
Potential Issue Control Measure
Camera breaks Bring a spare camera
Camera runs out of battery Bring a spare battery or charger
Actor doesn’t turn up or is unavailable to make it on
the day of filming.
Have a backup actor who will be able to film on that
day.
We do not get permission to film in our current
filming location
Have back up location(s) where you can get
permission to film
SD card fills up or is full. Have another one.
Sweets get stolen Have enough budget to buy a second bag.

12. Cloud Based Production Management
What Cloud Based Providers Will You Be Using
What Folders Will You Need to Create HNC > Short Film > Footage > Shot 1, 2, 3 etc
HNC > Short Film > Edit > Premiere File
(OneDrive)

13. Budget
ITEM COST CREW RESPONSIBLE
FOR PURCHASE
Sweets £5 Harry
Metal stick £3 Harry
Water bottle £2 Harry
Bag - Harry

14. Financing - Private investment
Private Investment
Definition Money that has been provided by anyone or any
company but the government
Advantage(s) More money is available
More creative freedom
Disadvantage(s) Money has to be refunded
Will have to share profit with investors

15. Financing - Studio funding
Studio funding
Definition The studio supplies money to a film in order for it to
be put together
Advantage(s) The film has a chance of being made
Disadvantage(s) The film has to make back the money that’s put into it
Possible restricted creative freedom
You are also tied to that studio in terms of distribution

16. Financing - Pre-sales and co-productions
Pre-sales and co-productions
Definition Pre-sales; Where the money is paid and the product is
made afterwards
Co-productions; Where two different production
companies come together to create a product
Advantage(s) Pre-sales; Whoever makes the product knows they
have the budget to make it
Co-productions; More creative effort is put into the
product
Disadvantage(s) Pre-sales; All the money given might be too limited.
Co-productions; the more people involved, the less
money you make.

17. Financing - Product placement
Product placement
Definition Advertising brand/product as part of a film or tv show
mise-en-scene
Advantage(s) Free products and a possible income from the brand
producers
Disadvantage(s) Its use can have an effect on the content of your
product, in terms of narrative.
Compromises creative independence.

18. Financing - National/regional/local film funds
National/regional/local film funds
Definition Getting to fund the production of your film from
different national or regional sources.
E.g. National Lottery, Screen Yorkshire,
Advantage(s) The money doesn’t always have to be repaid
Disadvantage(s) Not a lot of money to work with

19. Financing - Crowdfunding
Crowdfunding
Definition Funding a project by raising small amounts of money
from a large group of people, usually done via the
internet.
Advantage(s) Lots of people means lots of money
Disadvantage(s) Has to be refunded
Not always a guarantee that that you can give all the
money back

20. Financing
Best Source of Finance For Your Project Pre-sale
Why
Because if we know we have the budget to make it there is no worry about the film running out of budget.