This document provides guidance on processing various types of private education loan requests within the school's financial aid worklist. These include paper certification requests from lenders not integrated with ELM, clarifying overlapping private loans, and adjusting private loans from fall/spring terms to fall only terms per student requests. The tasks involve reviewing student eligibility and cost of attendance, completing certifications, updating loan information in PeopleSoft and ELM as needed, and communicating with lenders.

1. Private Education Worklist

2. Forms/Requests on Private Education Worklist
 Paper Certification Requests
 Overlapping Private Education Loan Clarification
 Student requests to update loan period from Fall/Spring to Fall Only

3. Claim Worklist Item
Go to “Pending Worklist” screen and “claim next item” for Private Education Loan

4. Review Form
Click on the “Image” to review student’s submitted document

5. Paper Private Loan Certifications
▪ Paper certification requests are received when a private lender does not use ELM
– Private Lenders that do not use ELM include:
▪ Pentagon Federal Credit Union
▪ MEFA
▪ Bank of North Dakota
▪ Review the private loan certification request
▪ Review student eligibility for Private loan
▪ Review loan period requested by the lender
▪ Go to the “Assign Awards to a Student” screen PeopleSoft to review student’s cost
of attendance
▪ If the student has unmet need, post the private loan

6. Paper Private Loan Certifications (continued)
▪ Complete paper certification request
according to document received
– Information requested typically includes:
▪ Cost of Attendance
▪ Other Financial Aid
▪ Remaining Eligibility
▪ Disbursement Dates
▪ Approved Loan Amount
▪ Depending on the lender you may
FAX or email to completed
certification

7. Override Loan Status in PeopleSoft
▪ After loan originates, transmission
must be manually overridden
▪ From the CommonLine Management
screen
– Click on the “Remove Hold” radio button
and click Update Status
– Click the “Accept Orig” radio button and
click Update Status
– Save

8. Overlapping Private Education Loan Clarification
Note: Depending on time of year, you may or may not be able to post the private
loan right away and may need to “Hold” the request to certify at a later time
 Review submitted E-Form to determine the loan period to certify
 Review student eligibility (SAP status, Enrollment, COA, etc.)
 If student is eligible, post private loan accordingly

9. Overlapping Private Education Loan Clarification
(Origination)
 Loan origination occurs hourly.
After the origination of the
private loan, we must ensure
that the lender info is attached
to the loan for it to transmit to
ELM properly.
 Go back to your pending
worklist and select student
from your claimed items.
 If additional data has no longer
has information under private
loan certification, the system
has completed the origination
step for us and the worklist can
be completed.

10. Overlapping Private Education Loan Clarification
(Origination)
 If the loan information is still in
the additional data section, go
to “Maintain Originated Loans”
and enter the student id. Select
the private loan that was most
recently certified.
 Select “Loan Origination 1” tab
 In “Loan Destination Nbr”
box, enter 3-digit Private
Lender Destination Code

11. Overlapping Private Education Loan Clarification
(Origination)
 Select “Loan Origination 2” tab:
– Click on the “Update ID”
link
– In the “Loan Application
ID” box, enter the 17-digit
Loan Unique ID (copy and
paste from worklist item
detail)
– Verify Commonline Unique
ID is correct – numbers and
letters in proper sequence
– Click on “OK” button
– Click on “Save” button

12. Overlapping Private Education Loan Clarification
(Update CL4 Response Record)
 Go to “View CL4 Response
Record” screen
 Identify the “Queue Inst”
number from the work list item
detail screen
 In the “Queue Instance” field,
enter the “Queue Inst” number
from the certification report
and search.

13. Overlapping Private Education Loan Clarification
(Update CL4 Response Record)
 Select “Application Detail” tab
 Click on “View All” link
 Identify each “Dtl LnNbr” from
the worklist item detail screen
 Change “Load Status” from
“Error” to “Processed”
 Click on “Save” button
 Complete the worklist

14. Student request to adjust from Fall/Spring to
Fall Only
 Student may submit a written statement requesting that their
private education loan be adjusted from Fall/Spring to Fall Only
 We may be able to process depending upon remaining COA for the
Fall term

15. Student request to adjust from Fall/Spring to Fall Only
(Update in PeopleSoft)
 Review student’s Fall COA and minus any aid posted
 If able to update to Fall Only
 Update in PeopleSoft
 Assign Awards screen
 Enter “B” and click on Disbursement
 Click on the Custom Split check box
 Update amount in the Fall portion to the appropriate amount

16. Student request to adjust from Fall/Spring to Fall Only
(Update on ELM)
 Contact Lender by phone to request update to loan period and reschedule disbursement
 Update on ELM (if able to)
 Login and search for student by name, SSN, or CL ID
 Choose correct private loan certification to update
 Update Loan Period to Fall Only: 08/18/2016 to 12/10/2016
 Update Disbursement for pending disbursement to one day after today’s date
 Click on Action
 Apply and Save Changes

17. Comments
Scenario Comment
Paper Private Loan
Certification Request
Private Loan through <lender> received and
processed. Faxed/emailed paper private loan
certification request to fax number/email address.
Overlapping Private
Loan
Per Overlapping Private Loan Clarification Form
received, certified private loan for <fall/spring,
spring, summer> term.
Fall Only Request;
Private Loan already
certified as Fall/Spring
Per student request, adjusted private loan to Fall loan
period in PeopleSoft and through <ELM/Lender>.