3. Tips to be Covered (1/2)
Outlines
Slide Structure
Fonts
Colours
Background
Graphs
3
4. Tips to be Covered (2/2)
Spelling And Grammar
Keep The Audience In Mind
A Good Talk And Speech
Conclusions
Questions
Final Tips
References
4
5. Tips to be Covered (Alternative)
Outlines Spelling And Grammar
Slide Structure Keep The Audience In Mind
Fonts A Good Talk And Speech
Colours Conclusions
Background Questions
Graphs Final Tips
References
Another Possibility,
5 Substitute
6. Outline
Make the 1st or 2nd slide an outline (contents or
objective) of the presentation
– Example: previous slide
Follow the order of the outline for the rest of
the presentation
Place only main points on the outline slide
– Example: Use the titles of each slide as main points
6
7. Slide Structure – Good
Use 1-2 slides per minute of your
presentation
Write in bullet form, not complete sentences
Include 4-5 points per slide
Avoid lengthy sentences
Use key words and phrases only
7
8. Slide Structure - Bad
This page contains too many words for a
presentation slide. It is not written in bullets (●)
form, making it difficult both for the audience to
read and for the presenter to present each
point. Although there are exactly the same
number of points on this slide as the previous
slide, it looks much more complicated. In
short, the audience will spend too much time
trying to read this paragraph instead of
listening to the presenter.
8
9. Ribbon: Animations ->
Slide Structure – Good-> right click ->
Custom Animation
Effect Options … Effect Tab:
Ribbon: View ->->
After Animation
Show one point at a-> time:
Slide Master or effect
choose color
Modify as needed ->
– Will help audience concentrate on what the
presenter is saying View
Close Master
– Will prevent audience from reading ahead
– Dim after animation
– Will help to keep the presentation focused
– Not bright, Faint,
Use Masters for consistency and to save time
9 Soft, Weak
10. Slide Structure - Bad
Do not use distracting animation
Do not go overboard with the animation
Be consistent with the animation that used
10
11. Fonts - Good
This is 18-points
Use at least an 18-point font
Use different size fonts for main points and
secondary points
– this font is 24-point, the main point font is
28-point, and the title font is 36-point
Use a standard font like Times New Roman or
11 Arial
12. Fonts - Bad
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT
IS DIFFICULT TO READ
Capitalize Each Word in Title
Don’t use a complicated font
Don’t use a complicated font
12
13. Colour - Good
Use a colour of font that contrasts sharply with
the background
– Example: blue font on white background
Use colour to reinforce the logic of your
structure
– Example: light blue title and dark blue text
Use colour to emphasize a point
13 – But only use this occasionally
14. Colour - Bad
Using a font colour that does not contrast with
the background colour is hard to read
Using colour for decoration is distracting and
annoying
Using a different colour for each point is
unnecessary
– Using a different colour for secondary points is also
unnecessary
14 Trying to be creative can also be bad
15. Background - Good
Use backgrounds such as this one that
are attractive but simple
Use backgrounds which are light
Use the same background consistently
throughout the presentation
KISS: Keep It Straight and Simple
15
16. Background – Bad
Avoid backgrounds that are distracting or
difficult to read from
Always be consistent with the background that
you use
17. Picture, imagine,
Graphs - Good in your mind's eye
see
Use graphs rather than just charts and words
– Images are key elements of every presentation
– A picture can say more than a thousand words
– Data in graphs is easier to comprehend & retain
than is raw data
– Trends are easier to visualize in graph form
Always title your graphs
17
18. Graphs - Bad
January February March April
Blue Balls 20.4 27.4 90 20.4
Red Balls 30.6 38.6 34.6 31.6
More
18
19. Graphs - Bad
100
90
90
80
70
60
Blue Balls
50
Red Balls
38.6
40
34.6
30.6 31.6
30 27.4
20.4 20.4
20
10
0
January February March April
20
20. Graphs - Bad
Minor gridlines are unnecessary
Font is too small
Colours are illogical
Title is missing
Shading is distracting
21
21. Spelling And Grammar
Proof your slides for:
– spellling mistakez
– the use of of repeated words
– grammatical errors you might has make
If English is not your native (first) language,
then have someone else check the
presentation!
22
22. Keep The Audience In Mind (1/2)
What does your audience know?
What do you need to tell them?
What do they expect?
What will be interesting to them?
23
23. Keep The Audience In Mind (2/2)
What can you teach them?
What will keep them focused?
Answer these questions and focus on the very
essentials.
In your talk, describe the essentials colourfully
and follow the tips in this presentation
24
24. A Good Talk And Speech
Know the content and sequence of your slides
inside out.
Speak freely.
Speak with confidence – loud and clear.
Don’t speak too fast.
Maintain eye contact with the audience.
25
25. Conclusion
Use an effective and strong closing
– The audience is likely to remember the last words
Use a conclusion slide to:
– Summarize the main points of your presentation
– Suggest future presentation or trends
26
26. Questions??
End your presentation with a simple question
slide to:
– Invite your audience to ask questions
– Provide a visual aid during question period
– Avoid ending a presentation abruptly
Suddenly,
27 unexpectedly
27. Final Tips
1. Slide Transitions And Sound Effects
May distracts the audience
2. Standard Clipart
It shows a lack of creativity, use your own
3. Presentation Templates
Create your own; your company logo in a corner of the screen
4. Text-Heavy Slides
Limit your slides to five lines of text;
use words and phrases to make your points
5. Copy & Paste from the existing print corporate material
6. Reading
Reading text ruins a presentation, talk freely
7. Be prepared – Yourself and Technology
28
