Elc2203 Giving Oral Presentations


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Elc2203 Giving Oral Presentations

  1. 1. Supplementary Materials ELC 2203 University English for Business Students Unit 6 Giving Oral Presentations
  2. 2. Activity - Discussion <ul><li>Discuss with a partner and come </li></ul><ul><li>up with some guidelines for the use of fonts, colours, and graphics when designing PowerPoint slides for presentations. </li></ul>
  3. 3. PowerPoint Presentation Guidelines <ul><li>The following slides present guidelines for the use of fonts, colours, and graphics when designing PowerPoint slides for presentations. </li></ul>
  4. 4. PowerPoint Slides <ul><li>Highlight key points and / or reinforce what the facilitator is saying. </li></ul><ul><li>Should be short and to the point, include only key words and phrases for visual reinforcement. </li></ul>
  5. 5. Consistency of Layout <ul><li>Convey a sense of completeness. </li></ul><ul><li>Show headings and logos in the same spot on each frame. </li></ul><ul><li>Use the same margins, font type, font size, and colours. </li></ul>
  6. 6. Fonts <ul><li>Font style should be readable. </li></ul><ul><ul><li>Recommended fonts: Arial , Tahoma, Veranda </li></ul></ul><ul><li>Standardise the font throughout </li></ul><ul><ul><li>This presentation is in Tahoma . </li></ul></ul>Do!
  7. 7. <ul><li>This is a good title size – </li></ul><ul><li>Tahoma 40 point. </li></ul><ul><li>A good subtitle or bullet point size - Tahoma 32 point </li></ul><ul><li>Content text should be no smaller than Tahoma 24 point. </li></ul><ul><li>This font size is not recommended for content. Tahoma 12 point. </li></ul>Font Size Your slides must be readable, even at the back of the room.
  8. 8. Fonts <ul><li>Don’t Sacrifice Readability for Style. </li></ul><ul><li>Don’t Sacrifice Readability for Style. </li></ul><ul><li>Don’t Sacrifice Readability for Style. </li></ul><ul><li>Don’t Sacrifice Readability for Style. </li></ul>Don’t!
  9. 9. Caps and Italics <ul><li>DO NOT USE ALL CAPITAL LETTERS </li></ul><ul><ul><li>Makes text hard to read </li></ul></ul><ul><ul><li>Conceals acronyms </li></ul></ul><ul><ul><li>Denies their use for EMPHASIS </li></ul></ul><ul><li>Italics </li></ul><ul><ul><li>Used for “ quotes ” </li></ul></ul><ul><ul><li>Used to highlight thoughts or ideas </li></ul></ul><ul><ul><li>Used for book, journal, or magazine titles </li></ul></ul>
  10. 10. Using a Template <ul><li>Use a set font and colour scheme. </li></ul><ul><li>Different styles are disconcerting to the audience. </li></ul><ul><li>Make the audience focus on what you present. </li></ul><ul><li>Remember NOT to sacrifice readability for style. </li></ul>
  11. 11. Using the Same Background on Each Slide Do!!
  12. 12. <ul><li>Don’t use multiple backgrounds in your presentation. </li></ul><ul><li>Changing the style is distracting. </li></ul>Don’t!
  13. 13. C o l ou r s <ul><li>Reds and oranges are high-energy but can be difficult to stay focused on. </li></ul><ul><li>Greens , blues, and browns are softer, but not as attention grabbing. </li></ul><ul><li>Reds and Greens can be difficult to see for those who are colour blind. </li></ul>
  14. 14. Avoid These Combinations <ul><li>Examples: </li></ul><ul><ul><li>Green on Blue </li></ul></ul><ul><ul><li>Dark Yellow on Green </li></ul></ul><ul><ul><li>Purple on Blue </li></ul></ul><ul><ul><li>Orange on Green </li></ul></ul><ul><ul><li>Red on Green </li></ul></ul>Don’t!
  15. 15. This is a good mix of colours. Readable! Background C o l ou r s Remember: Readability! This is a bad mix of colours. Low contrast. Unreadable! This is a good mix of colours. Readable! This is a bad mix of colours. Avoid bright colours on white. Unreadable!
  16. 16. Graphs and Charts Make sure the audience can read them!
  17. 17. 8 Graphs and Charts Can you see what this graph is about?
  18. 18. Graphs and Charts <ul><li>Avoid using graphics that are difficult to read. </li></ul><ul><li>In the previous example, the bright colours on a white background and the small font make the graph hard to read. </li></ul><ul><li>It would be very difficult to see, especially at the back of a room. </li></ul>
  19. 19. This graph contains too much information in an unreadable format. 10 Don’t!
  20. 20. These are examples of “readable” graphs, with nice line widths and good colours. “ Readable” Graphs Do!
  21. 21. Charts and Graphs Don’t!
  22. 22. Charts and Graphs 0 10 20 30 40 50 60 70 80 North America Europe Australia Mode A Mode B Mode C Do!
  23. 23. Charts and Graphs <ul><li>Look at the previous slide again. </li></ul><ul><li>What exactly is the chart about? </li></ul><ul><li>What should be put above or underneath the chart to tell the audience what it is about! </li></ul>
  24. 24. Charts and Graphs <ul><li>Remember that a chart / graph should always carry a title which explains what it is about ! </li></ul>
  25. 25. Example of a readable & understandable chart Gross flat production in public and private sectors from the years 1988 to 1997 Title
  26. 26. Example of a readable & understandable chart Factors leading to serious air pollution % of respondents Title
  27. 27. Illustrations <ul><li>Use only when needed, otherwise they become distracters instead of communicators. </li></ul><ul><li>Should relate to the message and help make a point. </li></ul><ul><li>Ask yourself if it makes the message clearer. </li></ul><ul><li>Use simple diagrams – they are great communicators. </li></ul>Do!
  28. 28. Limit Each Slide to One Idea <ul><li>Use Bullet Points to Cover Components of Each Idea. </li></ul>
  29. 29. Bullets <ul><li>Limit each bullet point to only a few words - avoid long sentences that go on and on! </li></ul><ul><li>Keep each bullet to 1 to 2 lines, 3 at the most. </li></ul><ul><li>Limit the number of bullets on a screen to 6, </li></ul><ul><li>4 if there is a large title, logo, picture, etc. </li></ul>
  30. 30. <ul><li>To make a slide stand out, change the font, background, or add animation. </li></ul>Attention Grabber
  31. 31. Limit Animation! <ul><li>Use the same animation throughout the entire presentation. </li></ul><ul><li>Using more than one can be very distracting. </li></ul><ul><ul><li>The audience will only see the animation and not the message you’re trying to get across . </li></ul></ul>
  32. 32. During the presentation… <ul><li>YOU are the presenter – </li></ul><ul><li>DON’T let the media dominate the presentation. </li></ul><ul><li>Stand aside – DON’T block the visual ! </li></ul><ul><li>Expand on points – Don’t read word for word ! </li></ul><ul><li>Remove the slide when not talking about it – DON’T leave it “up” when it’s not needed. </li></ul><ul><li>GOOD LUCK!! </li></ul>
  33. 33. Source <ul><li>Adapted from the website of </li></ul><ul><li>ARMA International (2008) </li></ul><ul><li>http://www.arma.org/LearningCenter/Facilitator/uploads/PowerPointGuidelines.ppt </li></ul><ul><li>(Accessed on 12 April 2008) </li></ul>