Making presentations


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Making presentations

  1. 1. Making Presentations Dr. Andy Saxon
  2. 2. To come… Getting Ready Outline Slide Structure Fonts Colour Background Graphs Spelling and Grandma
  3. 3. Getting Ready Write out: – The objectives of your talk – The main points you want to make Keep It Simple Beginning – Middle – End News At Ten Model! Check out the groovy templates!
  4. 4. More good advice… Practice your presentation - don’t memorise it Make sure everything works, in advance Use good support materials/visual aids Pace yourself, not too fast, not too slow Make good eye contact with the audience Notice body language - are they with you? It’s the content - not the graphics!
  5. 5. BUT I’M TERRIFIED!!! They won’t eat you They will probably make allowances for your nervousness Things might well go wrong, get over it. Be prepared If all else fails - close your eyes for a moment and imagine them all sitting there - Naked.
  6. 6. Outline Early on in your talk, give an outline – Tells people what to expect – Make sure the talk follows this outline! Only cover main points in the outline – Use the titles of each slide as main points
  7. 7. Slide Structure – Good Use 1-2 slides per minute of your presentation Write in bullet point form, not in sentences Use 4-5 points per slide maximum You could use index cards to help remember Don’t be wordy – use key words and phrases only – These will act as ‘triggers’ for your talk
  8. 8. Slide Structure - Bad This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
  9. 9. Slide Structure – Good Show one point at a time: – Will help audience concentrate on what you are saying – Will prevent audience from reading ahead – Will help you keep your presentation focused However – this makes your presentation take longer.
  10. 10. Slide Structure - Bad Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use
  11. 11. Fonts - Good Use at least an 18-point font You can indent to make sub-points – This bit is indented, it’s a sub point. And me, I’m a subsub point! – What about me then, a subsubsubpoint Enough already, you made your point. Use a standard font like Times or Arial
  12. 12. Fonts - Bad If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ CAPITALS. IT ACTUALLY TAKES 30-40% MORE TIME Don’t use a complicated font Don’t use Unreadable No.6, however much you like it.
  13. 13. Colour - Good Use a colour of font that contrasts sharply with the background – light blue font on dark blue background, perhaps? Use colour to reinforce the logic of your structure – Ex: light blue title and dark blue text Use colour to emphasize a point – But only use this occasionally
  14. 14. Colour - Bad Using a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying. Using a different colour for each point is unnecessary – Using a different colour for secondary points is also unnecessary Trying to be too clever can also be bad
  15. 15. Background - Good Use backgrounds such as this one that are attractive but simple – Well, that’s a matter of opinion, isn’t it? Contrast background colour with foreground Use the same background consistently throughout your presentation
  16. 16. Background – OMG! Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use
  17. 17. Graphs - Good Use graphs rather than just charts and words – Data in graphs is easier to comprehend & retain than is raw data – Trends are easier to visualize in graph form Always title your graphs
  18. 18. Graphs - Bad January February March April Blue Balls 20.4 27.4 90 20.4 Red Balls 30.6 38.6 34.6 31.6
  19. 19. Graphs - Good Items Sold in First Quarter of 2002100 90807060 Blue Balls50 Red Balls40302010 0 January February March April
  20. 20. Spelling and Grandma Proof your slides for: – speling mistakes – the repeated use of of repeated words – grammatical errors, you might have make – Places wear you used the wrong word If English is not your first language, please have someone else check your presentation!
  21. 21. In Closing… Oh, do get on with it… – Stick to your allotted time, don’t over-run Use an effective and strong close – Your audience remembers your last words, (even if they slept through most of the rest) Use a conclusion at the end: – Summarize the main points of your presentation – Suggest future avenues of research
  22. 22. Any Questions? End your presentation with a simple Q&A: – Invite your audience to ask questions – Provide a visual aid during question period – Avoid ending a presentation abruptly