Presentation on Effective Committees
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This document discusses how to make committees more effective. It outlines reasons why committees may be ineffective, such as a lack of focus or direction. It then provides guidance on the responsibilities of the committee chair and members to make committees run smoothly. These responsibilities include setting agendas, allowing members to contribute, selecting new members, and ensuring accountability. The document advocates for committees to have clear written purposes, effective leadership, and thoughtfully appointed members in order to be truly effective.
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Presentation on Effective Committees
- 2. SITUATION BEFORE CIPE WORKSHOP Totally Directionless committees
- 3. REASONS Lack of knowledge about the purpose of Chamber No focus on vision and mission No defined objectives Group of friends sticking together Headstrong heading it
- 4. CHAIR DOES NOT… Talk the most in meetings Make all the decisions Allow one or more people to dominate the meeting Cut people out of discussions Make people feel foolish or useless
- 5. RESPONSIBILITIES OF CHAIR Prepare and present committee reports with the support of staff A trendsetter to help produce an effective successor Set agendas Call meetings Allow all members opportunity to contribute Assign responsibilities and follow up Be familiar with goals of organization and its by laws
- 6. RESPONSIBILITIES OF CHAIR Select members Orient new members Report to board to executive committee Praise member contributions Conflict resolution
- 7. COMMITTEE MEMBERS They should be appointed with the following focus: Do they have skills, experience and commitment to contribute effectively? Volunteers- match needs of committee to skills and interest of members Number depends on amount and nature of committee’s work
- 8. BASIC COMPONENTS OF EFFECTIVE COMMITTEE Clear written purpose Effective committee chair Thoughtfully appointed members Accountability to the board Well-run meetings
- 10. WHAT IS HAPPENING NOW? Every committee will have a defined objective and bench marks for measuring success Self written tasks, closed by dates to be reminded by office staff.
- 11. RESULT More engaged committee members Expectations for improved organizational efficiency Content members Improved membership