1. 1
Instructional Technology on
using PowerPoint

2. What is PowerPoint?
It’s a presentation graphic programs that
displays your work on the screen as
slides.
It helps convey your message by putting
text, drawing, color, and shapes
together.
It’s not the pot at the end of the rainbow.

3. 3
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Presentation Outline
 Planning
 Designing
 Presenting

4. 4
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Guidelines for planning a
presentation
1. Review what information is to be
communicated
2. Who is the audience?
3. What approach is best to use?
4. Do a sketch or storyboard of your
presentation

5. 5
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
1. Review what is to be communicated
Is the information best presented by
text,
numbers/charts,
drawings/pictures
animations/movies

6. 6
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
2. Who is the audience?
 Is the audience looking for basic
information or detail facts.
 Will the audience be viewing the
presentation without a presenter

7. 7
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
3. What approach is best to use?
 Linear structure
 Branching
 Hub or wheel
structure

8. 8
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
4. Do a sketch of your
presentation
 Plan ahead – don’t make it up as you go
… decided on the layouts and the
approach you want.
… determine the types of resources
you need.

9. 9
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Areas to consider in designing
1. Type of projection system used
2. Contrast
3. Balance
4. Text format
5. Capitalization
6. K.I.S (KEEP IT SIMPLE)

10. 10
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
1. Type of projection system used
Computer monitor
TV
LCD projection

11. 11
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
2. Contrast
For Paper
dark text of a white background
works best
Contrast is Important

12. 12
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
2. Contrast continued
 For Projection
 Light text on a semi dark
background
 The eye is attracted to light

13. 13
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
3. Balance
 Don’t center bullet items…
 it makes the edges ragged...
 and hard to read and follow with your
eyes

14. 14
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
3.Balance continued
 Generally, left justify the bullets
 This keeps things neat…
 and easy to follow.

15. 15
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
3. Balance continued
Generally graphics leave little room for text.


16. 16
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
3. Balance summary
 Place graphics off center
 More room for text
 Better balance
 More pleasing to the eye
 Left placement leads the
eye to the text

17. 17
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
4. Text format
Size of text depends on how viewed.
TV = 32 to 36 pts.
Monitor = 18 to 24 pts.
LCD = 30 to 44 pts.
Font style
Arial Bookman Times

18. 18
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
5. Capitalization
 AVOID ALL CAPS
IT’S VERY HARD
TO READ
 First Cap -More
Formal
 Harder to Type And
More Decisions
This is an example of
capitalizing the first
word.
Less emphasis
Easier to type and
fewer decisions

19. 19
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
6. Keep it simple
One of the most common
mistakes is to place too much
information on the screen.
This can cause the audience
to become distracted from the
speaker… just like you are
now. Audiences are much
more receptive to the spoken
word then to text.
If you can read this then you are too close to the screen and the speaker- Please back off!

20. 20
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Basic Rules for Presentations
 Stick to a single background
–The background is the stage for
information
–Set the stage and leave it alone

21. 21
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Basic Rules for Presentations
 Don’t try to dazzle the audience with
graphics or style…but with
information!
 The medium is not the message.
 The information is the message.

22. 22
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Basic Rules Summary
 Make bullet points easy to read
 Keep text easy to understand
 Use concise wording
 Bullets are focal points
 Presenter provides elaboration
 Keep font size large

23. 23
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
The End
Resources:
ikeepbookmarks.com/Windham HS