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Powerco Intranet
1. Out of the box:
Re-designing a SharePoint Intranet
Ingeborg Hawighorst
16 May 2013
2. • Service area of over
39,000 square kms
• 30,000 km of lines and
pipes
• Over 300 staff plus
contractors New Plymouth
Tauranga
Palmerston North
Wellington
Electricity Gas both
Powerco’s Footprint
3. How I got to be here …
• Worked in IT since ’80s
• Moved to NZ in 2001
• End user advocate
• SharePoint Power User
• Excel MVP 2012, 2013
• @IngeborgNZ
• www.teylyn.com
4.
5. • Too much clutter
• Hard to find what I need
• Looks pot ugly
• Too much static content,
• Hard to update
• No archive
6.
7. The journey
Plan – Information Architecture
Build – Upskill, learn, explore
Deliver – Guide, show, enjoy
8. The journey starts …
Plan – Information Architecture
Build – Upskill, learn, explore
Deliver – Guide, show, enjoy
9. Plan - Information architecture
• Involve users early
- What do you expect to see
- Where do you expect to see it?
10. Plan - Information architecture
• Involve users early
- What do you expect to see
- Where do you
expect to see it?
12. Plan - Information architecture
• Structured by how we work, not where
• Static content in categories
- About us
- Our Priorities
- Our Teams
- Our Workplace
- Our Systems
- Web links
- What’s up
• Dynamic content
- News
- Updates
- Interactive
Main navigation – Mega Menu
15. The journey continues …
Plan – Information Architecture
Build – Upskill, learn, explore
Deliver – Guide, show, enjoy
16. Build – Upskill, learn, explore
• Learning curves
- Administrators / server engineers
- Site builders / power users
- End users
17. Build – Upskill, learn, explore
• Self-imposed challenge
- No custom code, just GUI and SharePoint Designer
- Keep knowledge in-house
- Build capabilities
18. Build - Home page elements
• Mega Menu
- DVWP with custom XSLT
- List driven
- Hover effects with jQuery
- Sprites
19. Build - Home page elements
• Featured news slider
- AnythingSlider – jQuery, driven from a CQWP
- Audience targeting
20. Build - Home page elements
• Tabs for news and announcements
- User-driven
content
- Audience
targeting
- CQWP with
custom XSLT
- Presentation
with jQuery UI
21. Build – other cool features
• News archive
- DVWP with current articles on top
- Query parameters to narrow scope
- Archive in collapsible DVWP
• Dynamic Seating Plans
- Visio drawings linked to SharePoint list data
- Connect to internal phone book
23. Exploring the home page
- Mega Menu
- News Slider
- Tabs
- Favourite links
News pages
- related news and news
archive
- Page layouts
Seating Plans
A selection of a few, short videos
24. The journey never ends …
Plan – Information Architecture
Build – Upskill, learn, explore
Deliver – Guide, show, enjoy
28. Useful resources
• Megamenu
- DVWP and list structure on www.teylyn.com
- jQuery Hover Intent on http://cherne.net/brian/resources/jquery.hoverIntent.html
• Tabs
- jQuery UI on http://jqueryui.com/home
• Collapsible News Archive
- http://chrisstahl.wordpress.com/2011/09/18/how-to-customize-a-grouped-view-in-the-data-
view-web-part/
• News Slider
- http://css-tricks.com/anythingslider-jquery-plugin/
• Learn XSL basics
- Marc D Anderson’s blog, “Unlocking the Mysteries of Data View Web Part XSL Tag” series on
www.sympmarc.com
• Learn SharePoint Designer
- Book: Kathy Hughes, SharePoint Designer 2010 Unleashed
Contact: Ingeborg Hawighorst, Microsoft MVP
e: ingeborg.hawighorst@powerco.co.nz t: @ingeborgNZ w: www.teylyn.com
Editor's Notes
New Zealand’s largest provincial utilitySecond largest electricity distributorSecond largest gas distributor425,000 consumer connectionsOne of only two dual-network owners (electricity and gas)
I want to make computing as easy as possible for folks. I’ve taught people how to use a mouse. Now let’s see that they don’t have trouble finding the right things to click.
A year ago, we were running a WSS 3 farm. Content on the intranet home page was updated by an external contractor. Anything, i.e. content changes and design / structural changes had to undergo a strict Dev > Test > Prod regime.Problems:Technical / functionalityIntranet portal on WSS 3.0Updating too hard (CEWPs)Multimedia challengingUser interfaceClutter on the home pageMonitor sizes Info architectureFindability – content hidden too deepReflecting organisational hierarchyContent not archivedGovernance and buy-inOwnership and maintenance issuesInformation push vs. pullNo comms guidelines
Fixed width layout.
Site collection with publishing feature enabledMega menu integrated in master pageSub sites from Enterprise Wiki site templateContent aggregation with CQWP and DVWPjQuery to help with effective presentation
Governance and buy-inOwnership and maintenance – People need to get used to contributingInformation pull – some still want everything in their emailGuidelines for communicating effectively – eradicating emails to all staff is not easy
Managing user requestsAdditional features, changes, scope creepStructured Intake queue for Continuous ImprovementContinuous training and upskilling of users at various levels of the learning curve
