The Pomodoro Technique, developed by Francesco Cirillo in the early 1990s, is a time management method that encourages focused work for 25-minute intervals followed by short breaks. The approach aims to combat procrastination and improve efficiency by organizing tasks and tracking interruptions. Essential tools include a timer, an activity inventory sheet, and a daily to-do list, enabling users to refine their work process over time.

1. POMODORO
TECHNIQUE
THE EASY WAY TO DO
MORE IN LESS TIME
LAZO APOSTOLOVSKI
JAVA DEVELOPER
at TRICODE MACEDONIA

2. TALKING ABOUT
POMODORO TECHNIQUE
but WHAT is it?
???
???

3. ● It's defined in 1992
● by Francesco Cirillo
● but all started in late 80's
● while at University!

4. It's a way of managing our
time!

5. ● timeboxed activity
● one activity at a time
● work with time not against it
● and it's Italian for Tomato

6. POMODORO
TECHNIQUE
CONTEXT

7. Brain performance,
Left Brain vs Right Brain,
Brain fuel

8. WE WILL SKIP
THAT PART

9. Breathing
Heartbeat
It's all about Rhythm!

10. Pomodoro
against
Procrastination

11. Procrastination
● Why we procrastinate?
●
Because we are lazy? NO!

12. ● That other people force us to
do something against our will
● Our own pressure for making a
perfect performance
● Fear of making mistakes or
receiving criticism

13. Pomodoro
give us
staring point!

14. HELP US DEALING WITH
● Paradox of Choice
● Information absorbing
● Hyperactivity
And lets skip others
you got the point!

15. Pomodoro stages

16. Pomodoro stages
● Planing in the morning
● Tracking interruptions, estimations and finished
pomodoros
● Recording record tracking information on the
end of the day.
● Processing recorded information example how
many interruptions you have in 25 minutes period.
● Visualizing look into processed information and
see how you can improve your process.

17. Learn the technique
● It's simple
● Write your tasks
● High priority task on To Do Today Sheet
● Wind up the clock to 25 minutes
● Focus on the problem.
● We will dive deeper later ;)

18. What
we need for
pomodoro?

19. PENCIL

20. 3 SHEETS OF PAPER

21. KITCHEN TIMER

22. WHAT TO DO
FIRST?

23. Activity Inventory
Sheet

24. Activity Inventory Sheet
● unsorted list of future activities
● can be used
day after day

25. Activity Inventory Sheet
● Put all tasks that is on our mind
there (free memory)
● add new activities
during day
● close finished ones

26. ToDo Today
Sheet

27. ToDo Today Sheet
● It's starting point for day
● It's not commitment
● Most important activities from activity
inventory sheet estimated in pomodory.
● Ideally 12, but 10 are acceptable
● Create new sheet every day

28. ToDo Today Sheet
● Name, Date
● Activities
● Urgent & Unplaned
● Record of
Interruptions and
Reestimations

29. When we have this
SET UP!

30. Take first activity
Set timer to 25 minutes
100% focus on chosen activity

31. When timer rings.

32. BREAK!

33. Break is important!
● Brain need to refuel

34. Break is important!
● Brain need to absorb learned
information

35. Break is important!
● Brain need to see whole picture of
problem

36. When timer rings
● Take 5 minute break
● Put X next to activity
● Detach from problem
clean desk, make coffe.
● Don't even think about
● It's not a failure (we already finish
something)

37. Abstract 25 min time
unit
● 25 minutes focused on activity
● Do not split it.
● Do not switch activity
● Rhythm is important. Do not loose
Rhythm.

38. Activity completed
● Cross out activity on todo list.
● If we have more time left,
check if task is really done!

39. Records Sheet

40. Records Sheet
Why It's important?

41. Records Sheet
● To improve our process
● To adapt
● It's for us NOT for our BOSS!

42. Records Sheet
● Daily records
● Interruptions count
● Planed vs Finished
pomodoros
● Wrong estimations

43. Interruptions
● They are bad!
● Makes us to loose focus
● Not getting done nothing

44. Interruption types
● Internal interruptions
● External interruptions

45. Internal Interruptions
● Comes from inside
● New Idea
● Remind of something in a moment
● Do not loose focus
● accept, record and continue.
● Do not break pomodoro.
● Mark it on ToDo today! '

46. External Interruptions
● Try to protect pomodoro
● Phone and email are easy
● Write it under Urgent &
Unplaned
● Mark it on ToDo today! -

47. Pomodoro Estimations
● Estimate in the morning (during
planing)
● Estimate with □, ○ or △
● Split activity
● Log on record sheet

48. ADAPT
● Two weeks before adapt
● Decrease or increase
– Number of pomodoros for day
– Pomodoro duration, 5, 10, 15 or 25
● Improve estimations

49. FINALLY!
Beer time!
Any questions?

51. F: facebook.com/tricode
In: linkedin.com/company/tricode
T: twitter.com/tricode
L: www.tricode.nl