Project Management Foundations Series Course 102 - Project Management Processes
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The document provides an overview of a project management foundations course on project management processes. The course is targeted at students with little experience in formal project management concepts and frustrated with failed or poorly organized projects. The course covers introduction to project management processes, the five process groups of initiating, planning, executing, monitoring and controlling, and closing, as well as an example quiz reviewing the content.
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Project Management Foundations Series Course 102 - Project Management Processes
- 1. Project Management Foundations Course 102 – Project Management Processes Presented By: Think For A Change © Think For A Change, LLC.
- 2. Target Student Audience • Little to no experience with: – Formal Project Management Concepts – PMI Project Management Body of Knowledge – Project Management Process Models • Frustrated with: – Failed Projects – Poorly Organized Work Efforts – Lack of Leadership in Project Efforts © Think For A Change, LLC.
- 3. Course PM 102 – Project Management Processes Course Syllabus: Segment Introduction to Project Management One Processes Segment Two Project Management Process Groups QUIZ Review What You’ve Learned © Think For A Change, LLC.
- 4. Introduction to Segment One Project Management Processes © Think For A Change, LLC.
- 5. Introduction to Project Management Processes • A process is… – “a set of interrelated actions and activities performed to achieve a pre-specified product, result or service.” • Each process is characterized by… – “its inputs, tools and techniques that can be applied, and the resulting outputs.” © Think For A Change, LLC.
- 6. Project Process Categories • Project Management Processes – Ensure the flow of the project throughout its existence – Encompass the tools and techniques involved in applying the skills and capabilities associated with each process area • Product-Oriented Processes – Specify and create the project’s product – Defined by the project lifecycle and vary by application area © Think For A Change, LLC.
- 7. Project Management Process Groups • Initiating Process Group – Define a new project or new phase of an existing project • Planning Process Group – Establish the scope of the project, refine objectives and define the course action to deliver the desired project outcome • Executing Process Group – Performed to complete the work defined in the project management plan • Monitoring and Controlling Process Group – Track, review and regulate the progress and performance of the execution of the project management plan • Closing Process Group – Finalizes all activities across all process groups to formally close the project or phase © Think For A Change, LLC.
- 8. Project Management Process Interactions • The project management processes and process groups often overlap and support each other • The outputs of one process often serve as inputs to another process or process group • Much of project management process is iterative, or repeated multiple times throughout the lifecycle of the project effort • In almost all circumstances, the Executing and Monitoring/Controlling process group overlap and operate simultaneously © Think For A Change, LLC.
- 9. Project Segment Two Management Process Groups © Think For A Change, LLC.
- 10. Initiating Process Group • Defining a new project or new phase of an existing project • Obtaining authorization to start the project or phase • Defining the scope of the project • Commit the initial financial resources • Identify key project stakeholders • Assign a Project Manager • Documentation of key project objectives © Think For A Change, LLC.
- 11. Initiating Processes • Develop Project Charter • Identify Stakeholders © Think For A Change, LLC.
- 12. Planning Process Group • Establish total scope of the effort, define and refine the objectives and develop a course of action to attain the objectives • Develop the project management plan and the project documents that will be used to execute the project • Project Planning is progressive in nature – This is known as “Rolling Wave Planning” • Planning and documentation are iterative and on-going processes © Think For A Change, LLC.
- 13. Planning Processes • Develop Project Management Plan • Define Scope • Collect Requirements • Create the Work Breakdown Structure • Define Scope (WBS) • Create the Work Breakdown Structure • Define Activities (WBS) • Sequence Activities • Define Activities • Estimate Activity Resources • Sequence Activities • Estimate Activity Durations • Estimate Activity Resources • Develop Schedule • Estimate Activity Durations • Estimate Costs • Develop Schedule • Determine Budget • Estimate Costs • Develop Quality Plan • Determine Budget • Develop Human Resources Plan • Develop Quality Plan • Develop Communications Plan • Develop Human Resources Plan • Develop Risk Management Plan • Develop Project Management Plan • Identify Initial Risks & Responses • Collect Requirements • Procurement Planning © Think For A Change, LLC.
- 14. Executing Process Group • The processes performed to complete the work defined in the Project Management Plan • Management of the tasks required to satisfy the project specifications • Coordination of people and resources © Think For A Change, LLC.
- 15. Executing Processes • Direct and Manage Project Execution • Perform Quality Assurance • Acquire, Develop and Manage the Project Team • Distribute Information • Manage Stakeholder Expectations • Procure External Resources © Think For A Change, LLC.
- 16. Monitoring and Controlling Process Group • Track, review and regulate the progress, pace and performance of the project tasks against the baseline • Identify, manage and control any areas of the project where changes to the plan are required – Monitor and enforce adherence to the change management protocol • Log, track and manage any issue that arise during execution of the project task plan • Execute risk responses for risks that are triggered • Monitor and report on overall project health © Think For A Change, LLC.
- 17. Monitoring and Controlling Processes • Monitor and Control Project Work • Perform Integrated Change Control • Verify and Control Scope • Control Schedule • Control Budget • Perform Quality Control • Report Performance • Monitor and Control Issues and Risks • Monitor and Administer Procurements © Think For A Change, LLC.
- 18. Closing Process Group • Finalize all project activities across all of the Project Management Process Groups • Formally complete the project obligations and validate that the requirements have been met • Manage and attempt to limit project “punchlists” or “tails” at closing © Think For A Change, LLC.
- 19. Closing Processes • Obtain Acceptance by the Sponsor and/or End User • Conduct Post-Project Reviews • Record Any Post-Project Tasks or Work Streams • Document Lessons Learned • Update Appropriate Organizational Processes, Documentation or other Process Assets • Archive All Project Files (written and electronic) • Complete and Terminate Procurement Engagements © Think For A Change, LLC.
- 20. Final Thoughts… • Project Management Process ensures the flow of the project throughout its existence • There are many tools and techniques involved in applying the skills and capabilities associated with each project management process area • Project Management Processes span five major process groups: • Initiating, Planning, Executing, Monitoring/Controlling and Closing • The project management processes and process groups often overlap and support each other • The outputs of one process often serve as inputs to another process or process group • Much of project management process is iterative, or repeated multiple times throughout the lifecycle of the project effort © Think For A Change, LLC.
- 21. Review What QUIZ You’ve Learned! © Think For A Change, LLC.
- 22. Course 102 – Project Management Processes QUIZ Question 1: True or False. A process is a set of interrelated actions and activities performed to achieve a pre-specified product, result or service. © Think For A Change, LLC.
- 23. Course 102 – Project Management Processes QUIZ Question 1: Answer: True or False. • TRUE A process is a set of interrelated actions and activities performed to achieve a pre-specified product, result or service. © Think For A Change, LLC.
- 24. Course 102 – Project Management Processes QUIZ Question 2: Name the five (5) Project Management Process Groups. © Think For A Change, LLC.
- 25. Course 102 – Project Management Processes QUIZ Question 2: Answer: Name the five (5) Project • Initiating Management Process • Planning Groups. • Executing • Monitoring & Controlling • Closing © Think For A Change, LLC.
- 26. Course 102 – Project Management Processes QUIZ Question 3: Much of project management process is ________________, or repeated multiple times throughout the lifecycle of the project effort. © Think For A Change, LLC.
- 27. Course 102 – Project Management Processes QUIZ Question 3: Answer: Much of project • Iterative management process is ________________, or repeated multiple times throughout the lifecycle of the project effort. © Think For A Change, LLC.
- 28. Course 102 – Project Management Processes QUIZ Question 4: Acquiring, Developing and Managing the Project Team occurs in what Project Management Process Group? © Think For A Change, LLC.
- 29. Course 102 – Project Management Processes QUIZ Question 4: Answer: Acquiring, Developing • Executing and Managing the Project Team occurs in what Project Management Process Group? © Think For A Change, LLC.
- 30. Course 102 – Project Management Processes QUIZ Question 5: Project Planning is progressive in nature and occurs throughout the lifecycle of the project. This is also known as _______________. © Think For A Change, LLC.
- 31. Course 102 – Project Management Processes QUIZ Question 5: Answer: Project Planning is • Rolling Wave Planning progressive in nature and occurs throughout the lifecycle of the project. This is also known as _______________. © Think For A Change, LLC.
- 32. CONGRATULATIONS! You have successfully completed: Project Management Foundations Course 102 – Project Management Processes PRESENTED BY: Think For A Change, LLC. © Think For A Change, LLC.
- 33. For more information on best/next practices, educational training, tools, techniques and process models for: – Project Management – Innovation Management – Product Management – Leadership Please visit: http://www.thinkforachange.com © Think For A Change, LLC.