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The Secret to Project
Management for the
Creative Studio

Daniel Schutzmith

Project Management Defined

Project Management
is the discipline of organizing
and managing resources so
they deliver all the work
required to complete a project
within a defined scope, time,
and cost constraints

Project Management Defined

WORKSHEET:
Quality Triangle

Why Project Management?

empowers
talent

Why Project Management?

confirms
work ethic

Why Project Management?

makes
repeat
clients

How Can It Fail?

dependency
on one person

Project Phases

1. Discovery
2. Design
3. Develop

Project Phases

1. Discovery
2. Design
3. Develop
4. Deploy

Project Phases

Discovery
• Kick-off Meeting
• Project Planning
• Research
• Site Map
• Technical Specs

Project Phases

WORKSHEET:
Project
Scope

Project Phases

Design
• Wireframes / IA
• Use cases
• Design Comps &
Revisions
• Interactive Design

Project Management Apps

Microsoft Project

Studiometry

Project Management Apps

WORKSHEET:
Project
Management
Software

Project Phases

Develop
• Programming
• Back-end & Front-end
• 3rd Party Integration
• Alpha & Beta Launch
• Testing

Project Phases

WORKSHEET:
Project Time
Sheet

Project Phases

Deploy
• Launch
• Wrap-up Meeting
• Style Guide / User
Manual

Managing Talent

Assign Tasks /
Objectives

Managing the Client

Assign Tasks /
Objectives

Managing the Client

Keep Consistent
Communication

Managing the Client

One Channel of
Communication

Managing the Client Imp
Sup
er
ort
ant
!

Under
Promise

Managing the Client Lik
e fo
Rea r
lz!

Over
Deliver

Staying Organized

Organize All
Papers
and Files

Staying Organized

Standardize
File Structure

Staying Organized

WORKSHEET:
Ways to
Standardize

Staying Organized

BO
WORKSHEET:
NU
S

Personal
Organizing
Systems

Staying Organized

WORKSHEET:
Idea Tools

When Shit Goes Wrong

Don’t Act
Too Quickly

When Shit Goes Wrong

Rely on
Your Staff

When Shit Goes Wrong

Don’t Play the
Blame Game

When Shit Goes Wrong

Something Will
Have to be
Sacrificed

When Shit Goes Wrong

Make a
Calculated
Decision

Change Order

Should Contain:
• specific change to be made

Change Order

Should Contain:
• specific change to be made
• cost to make the change

Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
the change

Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
the change
• signatures of approval (client
and you)

Projects can
be as easy as
you want to
make them!

Presentation Slides
& Worksheets:

http://ff07.graphicdefine.org

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Pm For Creative Studio

1. The Secret to Project Management for the Creative Studio Daniel Schutzmith

2. WHO AM I?

3. www.graphicdeﬁne.org

4. www.choppingblock.com

6. School of VISUAL ARTS

8. What is Project Management?

9. Project Management Defined Project Management is the discipline of organizing and managing resources so they deliver all the work required to complete a project within a defined scope, time, and cost constraints

10. Project Management Defined Scope

11. Project Management Defined Time

12. Project Management Defined Cost

13. Project Management Defined Scope

14. Project Management Defined Time

15. Project Management Defined Cost

16. Project Management Defined WORKSHEET: Quality Triangle

17.

18. Why Do We Use Project Management?

19. Why Project Management? saves money

20. Why Project Management? less stress

21. Why Project Management? empowers talent

22. Why Project Management? confirms work ethic

23. Why Project Management? makes repeat clients

24. How Can It Fail?

25. How Can It Fail? incomplete plan

26. How Can It Fail? poor organization

27. How Can It Fail? lack of defined roles

28. How Can It Fail? dependency on one person

29. How Can It Fail? scope creep

30. Project Phases

31. Project Phases 4 D’s

32. Project Phases 1. Discovery

33. Project Phases 1. Discovery 2. Design

34. Project Phases 1. Discovery 2. Design 3. Develop

35. Project Phases 1. Discovery 2. Design 3. Develop 4. Deploy

36. Project Phases Discovery • Kick-off Meeting • Project Planning • Research • Site Map • Technical Specs

37. Project Phases WORKSHEET: Project Scope

38. Project Phases WORKSHEET: Scheduling

39. Project Phases Design • Wireframes / IA • Use cases • Design Comps & Revisions • Interactive Design

40. Project Management Apps Microsoft Project Studiometry

41. Project Management Apps WORKSHEET: Project Management Software

42. Project Phases Develop • Programming • Back-end & Front-end • 3rd Party Integration • Alpha & Beta Launch • Testing

43. Project Phases WORKSHEET: Project Time Sheet

44. Project Phases Deploy • Launch • Wrap-up Meeting • Style Guide / User Manual

45. Managing Talent

46. Managing Talent Assign Tasks / Objectives

47. Managing Talent Check in Regularly

48. Managing Talent Let People Screw Up

49. Managing Talent Preach Time Management

50. Managing Talent Weekly Status Meetings

51. Managing The Client

52. Managing the Client Assign Tasks / Objectives

53. Managing the Client Keep Consistent Communication

54. Managing the Client One Channel of Communication

55. Managing the Client Be Honest

56. Managing the Client Imp Sup er ort ant ! Under Promise

57. Managing the Client Lik e fo Rea r lz! Over Deliver

58. Staying Organized

59. Staying Organized Organize All Papers and Files

60. Staying Organized Use Paper Folders

61. Staying Organized

62. Staying Organized Standardize File Structure

63. Staying Organized

64. Staying Organized WORKSHEET: Ways to Standardize

65. Staying Organized Organize Tasks

66. Staying Organized BO WORKSHEET: NU S Personal Organizing Systems

67. Staying Organized Retaining Ideas

68. Staying Organized WORKSHEET: Idea Tools

69. When Shit Hits the Fan

70. When Shit Goes Wrong Stay Focused

71. When Shit Goes Wrong Remain Calm

72. When Shit Goes Wrong Don’t Act Too Quickly

73. When Shit Goes Wrong Rely on Your Staff

74. When Shit Goes Wrong Don’t Play the Blame Game

75. When Shit Goes Wrong Something Will Have to be Sacrificed

76. When Shit Goes Wrong Make a Calculated Decision

77. Change Order

78. Change Order Make It Official

79. Change Order Get it in Writing

80. Change Order Should Contain: • specific change to be made

81. Change Order Should Contain: • specific change to be made • cost to make the change

82. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change

83. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change • signatures of approval (client and you)

84. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change • signatures of approval (client and you) • date

85. Projects can be as easy as you want to make them!

86. Presentation Slides & Worksheets: http://ff07.graphicdefine.org

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