This document introduces PLATTER, a planning tool for digital repositories. It discusses what a digital repository is, the importance of trust for repositories, and the challenge of establishing standards for trust given the lack of widely accepted ones. PLATTER aims to help repositories plan for trust by providing general principles, examples, and a process for setting repository-specific goals. It uses a framework of 10 core principles and 4 axes of characterization to guide strategic planning. The planning cycle in PLATTER is based on SMART objectives to help repositories systematically work towards established goals.

1. Planning a Trusted Digital
Repository with PLATTER
Colin Rosenthal
Jan Hutař
Asger Blekinge-Rasmussen
Planning For Trust

2. What is a Repository?
A Repository is an organisation responsible for conserving
digital material.
– “Conservation” implies a timescale beyond the
limits of current technology
– A repository is not a piece of technology
– ... but it is defined by the challenge of
technological change
Planning For Trust

3. What is Trust?
Trust is demonstrated organisational fitness for purpose.
– Established as part of relationship between
repository and stakeholders (funding agency,
depositors, users, parent institution etc.)‫‏‬
– A two-stage process: achieving fitness and
demonstrating it
– PLATTER handles the first of these (and
DRAMBORA is concerned with the second)‫‏‬
Planning For Trust

4. The Road To Trust
There are no widely-accepted standards for trust! What
exists are
– Checklist-based standards (such as nestor and TRAC)‫‏‬
– Flexible toolkits (i.e. DRAMBORA)‫‏‬
– Promising standardisation initiatives (e.g. The Birds of a
Feather Group)‫‏‬
So for any repository, Goal 0 is
– In consultation with stakeholders, establish criteria for trust
PLATTER is a tool to steer a path towards satisfying those criteria.
How do we make a planning tool when we don't what we're
planning for?
Planning For Trust

5. Scylla and Charybdis
Over-generality Over-specificity
– General-purpose – Inflexible
organisational – Unrealistic
planning tools expectations
– Only useful with – Failure to balance
prior knowledge of costs/benefits
repositories
– Lacking concrete
advice
Planning For Trust

6. Finding The Middle Way
The PLATTER approach:
– Define general guiding principles (for all
repositories)‫‏‬
– Use these as a basis for repository to set its own
goals
– Provide many examples for repositories to use,
modify, or reject according to their specific mandate
– Use the CRL/DCC/DPE/nestor Ten Core Principles
as a starting point
Planning For Trust

7. The Ten Core Principles
Commitment Integrity
Fitness Metadata
Rights Dissemination
Policies Preservation
Acquisition Infrastructure
Planning For Trust

8. Reposit ory
Ten Core Principles Charact erisat ion
Business St affing Disast er
Plan Plan .......................... Plan Reposit ory
Profile
Business St affing Disast er
Goals Goals Goals
Realisat ion
Reform ulat ion Rev iew
Planning For Trust

9. Repository Characterisation
Four orthogonal axes:
Function
Ope ra tion Sca le
Imple me nta tion
Planning For Trust

10. Repository Characterisation
Example
Q1.2 Commercial Status
The functioning of a repository is strongly
constrained by its business status, and specifically
whether it is has a responsibility to further the
financial aims of itself or its parent body .
Is the Repository for profit or non-profit?
Planning For Trust

11. Strategic Objective Plans
– Acquisition Plan Generic Goal:
• Goal 2.1 Acquire
– Staffing Plan
relevant material
– Access Plan Specific Examples:
– Technical Plan • Archive 90% of
national internet
– Data Plan
• Archive 75% of all
– Succession Plan articles published in-
– Disaster Plan house
• Ingest at least 1000
– Preservation Plan
new images per year
Planning For Trust

12. PLATTER Planning Cycle
Based around SMART
objectives
– Specific
– Measurable
– Assignable
– Realistic
– Time-Related
Planning For Trust

13. Try PLATTER Today?
http://www.digitalpreservationeurope.eu
– DPE Publications
– Reports
– D3.2 Repository Planning Checklist and
Guidance
Planning For Trust