This document provides an overview of the enlisted distribution system and detailing process. It discusses the PERS-40 organization chart, detailing timeline, what detailers can and cannot do, spouse collocation, failure to obligate service, the sailor's role, and special programs. It also summarizes incentive pays, overseas tour extensions, senior enlisted academies, and the role of PERS-4013 in monitoring personnel readiness.

1. ENLISTED DISTRIBUTIONCAPT KENT MILLER

2. 2AgendaPERS-40 Organization ChartDetailing timeline/challengesPerform to Serve timelineWhat Detailer's Can/Can't DoSpouse CollocationFailure to OBLISERVSailor RoleSpecial Assistants / Special ProgramsPERS-4013

3. PERS-40 ORGANIZATIONAL CHARTUSECAPTWARNERNAECDRGAINESNECCLCDRBrancheauSWECDRSCOTTFREMR. BARBIERNIDECDRMOLE32 Officers307 Enlisted -- 247 Detailers -- 44 Placement and Readiness -- 16 Special Assistants and Admin Support 69 Civilians

4. Enlisted Distribution System OverviewCMS/ID4013-Monitors Enlisted Personnel Readiness-Generates Prioritized Requisitions-Represents MCAs for personnel readinessPLACEMENTMCA-Establishes PrioritiesTYCOMSAILOR-Review record at 12-15months prior to PRD to ensure data is accurate; update preferences -9-7 months view availablereqs and applyCCC-Review CMS/ID w/Sailors-Assist sailor withCMS/ID NegotiationsASSIGNMENTSISICUNITNPC Detailers-Make selections-Release orders-Negotiate special cases4

5. Detailing Time LineSailor is about to enter negotiation windowSailor in negotiation windowSailor Detailed asNeeds of the Navy7 mos prior12 mos prior9 mos priorPRDIf not selected for orders via CMS/ID, needs of the Navy orders are issuedSailor, Career Retention Team, and Detailer EngagementSailor applies in CMS/ID via CCC or Sailor5COMMUNICATION IS THE KEY

6. Detailing ChallengesTraining costPRT/BCAPCS costPTSEvalsEFMRequisitionPriorityGenderPRDBillet gapSchool quotaavailabilitySailor’sdesirePRD rollersCareerEnhancementSpecialScreeningSea/shoreflowCommandInputNeeds ofthe NavySpouseCollocationPay gradeAvailableRequisitionsHYTTime onStationAssignmentDecision6

7. Perform to Serve (PTS) and DetailingPTS SELECTION WINDOWCommands should conduct Career Development Boards on all personnel who are within 12-15 months of PRD. PTS Applications should be submitted 12 months prior to PRD for those who would be required to OBLISERV for PCS orders.CMS-ID Detailing WindowPTS window extends beyond CMS-ID application windowPTS Quota removed if not under OrdersPTS APPLICATION WINDOWCMS-ID applyNEEDS OF THE NAVY15 months from PRD12 months from PRD PRD6 months from PRD9 months from PRD7 months from PRD4 months from PRDIdeal application period for personnel who require OBLISERV. Applications should be submitted 12 monthsprior to PRD to allow maximum number of looks prior to Detailing Window.All Sailors should be under ordersno later than 6 months prior to PRD**PTS/CMS-ID overlap due to detailing window shift from 9-5 months to 9-7 months in OCT 09 (NAVADMIN 249/09)**7

8. Detailer's Can...Counsel and Advise Sailors as their advocateMake assignments to valid billets within negotiation window (9-7 months prior to PRD)Adjust PRD (NAVPERS 1306/7 required)Transfer Sailors up to three months before through four months after PRD (Per MILPERSMAN 1306-100)Support special programs to include:Camp David, White House, SEAL Support, Recruiting, Recruit Division Commander, EO Advisor, SARP, Brig Duty, Instructor Duty, Pre-CommSailors will not be released to a special program detailer without rating detailer consent.8

9. Detailer's Can...Coordinate spouse collocations (1306/7 required from both Sailors 12 months prior to PRD / not always approved).Make assignments for Sailors returning to full duty from Limited Duty.Issue "Non-Voluntary" orders to Sailors who enter the Needs of the Navy window.9

10. Detailer's Don't…Adjust PRD’s to facilitate negotiation of orders “shopping early/late”Make pay grade substitutions without PERS 4013 approvalMake assignments to non-existent requisitions Change manning demand signal (BA or NMP) Allow “by name” request assignments (not fair to other Sailors)10

11. Detailer's Don't…Transfer Sailors to open up EP Eval/Fitrep spotsTransfer Sailors early to fix personality or leadership issuesSend Sailors to schools en route that are not required on the requisitionBreak PRD more than -3/+4 Months without approved 1306/711

12. Spouse CollocationAssignments will normally be made to fill valid Navy requirements, considering the needs of the military family as well as the manning of the losing and gaining activities. Collocation may not always be possible. Both people desiring collocation must each submit a request with command endorsement, noting their military couple status and including the name, rank/rate, service of spouse, and number of current dependents. Using NAVPERS 1306/7, Enlisted Personnel Action Request. Each member must submit a copy of their spouse’s request with their request. Both members must be in agreement that collocation is desired. If not in agreement, each member will be detailed independently of their spouse.12

13. Spouse Collocation(Continued)When both members are eligible for sea duty, the spouse with the least amount of sea duty will normally be assigned to sea duty.Military couples comprised of two first-term members may be involuntarily assigned to simultaneous sea duty. Collocation and Training. Members requesting training may not be eligible for spouse collocation in conjunction with training assignment, and should request collocation at the conclusion of training.Members completing training will be assigned to an appropriate tour for the newly acquired skills, which may preclude spouse collocation for the duration of this post-training assignment.1300-1000 Military Couple and Single Parent Assignment Policy13

14. Failure to OBLISERVMILPERSMAN 1306-106What is Failure to OBLISERV?It means a Sailor has not obligated sufficient service required to accept and/or execute PCS orders.

15. Sailors who fail to OBLISERV and those who submit a 1306/7 to match PRD to EAOS with intent to separate will have their record Flagged by PERS-40BB and will lose their PTS quota.

16. A Sailor with a flagged record who decides to reenlist, if PTS approved, will be issued “Needs of the Navy” orders without further negotiation.

17. It is the commands responsibility to send failure to OBLISERV messages PCS orders.14

18. Sailor Apply (NAVADMIN 249/09)Have realistic expectations; communicate with detailer about optionsSubmit multiple CMS/ID job applications (up to five) each month of negotiation windowApply for career enhancing jobs instead of focusing on location Plan for high year tenure (HYT), retirement, and twilight tour (if eligible)Request PRD adjustment and/or spouse collocation via 1306/7 12 months prior to PRD15Sailor Role

19. Sailor Role (Cont)Enroll in or update Exceptional Family Member (EFM) ProgramEnsure OBLISERV and required screening are completed within 30 days of receiving orders(this MUST happen)Address medical issues earlySailor CMS/ID quick start guide found at http://www.npc.navy.mil/Enlisted/CMS/16

20. Special Assistants Branch (PERS-4015)Humanitarian ReassignmentsEarly Returns from OverseasEnlisted PCS BudgetOperational Unsuitability DeterminationIncentive Pays (AIP/SDIP)Enlisted PCS EntitlementsEnlisted AvailabilitiesCommand Master Chief / Command Senior Chief DetailingTwilight tours17

21. Assignment Incentive Pay (AIP)/Sea Duty Incentive Pay (SDIP)AIP:Intended to attract volunteers to jobs that have historically been difficult to fill.Used in place of or in conjunction with other incentives such as OTEIP, SDIP, COT.SDIP:Pilot Incentive Pay Program designed to provide a monetary incentive to specific enlisted communities with at-sea manning challenges.SDIP-B: Back-To-Back sea tourSDIP-C: Curtail shore duty assignmentSDIP-E: Voluntary extension on board current sea duty command.SDIP request procedures vary depending on type of SDIP being requested.General:NPC website: Single location for all pertinent policies, procedures and guidelines.http://www.public.navy.mil/bupers-npc/career/payandbenefits/Pages/default2.aspx18

22. Overseas Tour Extension Incentives Program (OTEIP)General Info:Available to enlisted personnel stationed overseas on type 3, 4 or 6 duty and type 2 duty in Hawaii.Must complete prescribed DOD tour and request an extension of at least 12 months beyond the DOD tour length or in the case of first term personnel have an assigned PRD which exceeds DOD tour by at least 12 months.MILPERSMAN article 1306-300 discusses OTEIP eligibility and policy.OTEIP do’s and don’ts:Do visit Frequently Asked Questions (FAQ) on BOL under the OTEIP link for updated OTEIP related guidance.Do print out the FAQ sheet and use as a quick reference guide.Do email OTEIP Manager at kirby.denson@navy.mil to request specific FAQ scenarios.Do retain copies of OTEIP related correspondence in the local CCC folder.Don’t submit OTEIP extension requests to NPC which would require member to extend beyond their current EAOS if PTS approval or High Year Tenure (HYT) is needed.19

23. Senior Enlisted Academies (SEA)Navy SEA attendance = less than 50% capacity for the last two years!!!MILPERSMAN article 1306-925 – Requirements and request processNavy Resident Senior Enlisted Academy (Newport RI)6 week course for MCPO/SCPO/CPO7 classes per year with 112 seats per classNavy Blended Senior Enlisted Academy (Newport RI)6 week online blackboard blended with 2 week residency for MCPO/SCPO52 seats per class, number of classes depends on enrollmentAir Force Senior NCO Academy (Montgomery AL)7 week course for MCPO/SCPO5 classes per year with 6 seats per classCoast Guard Chief Petty Officer Academy (Petaluma CA)4 week course for CPO9 classes per year with 4 seats per classArmy Sergeants Major Academy (Fort Bliss TX)9 month course for MCPO/SCPO1 class per year with 7 seats filled by CMDCM Detailer20

24. Special ProgramsOSARecruit Division CommanderRecruiting DutyCommand Chief / Senior Chief / Master ChiefWhite HouseCamp DavidPRECOMLCSMEPS21

25. PERS-4013 HistoryPers-4013 was previously the Enlisted Placement Management Center (EPMAC).

26. In May 2006, EPMAC was disestablished and merged within NPC, Pers-40. Original decision based on BRAC, expedited by Hurricane Katrina.

27. Pers-4013 continues to perform most functions previously completed by EPMAC, with a manpower reduction of 55% from its core functional areas.

28. Most severely reduced were leadership positions. 22

29. PERS-4013 Major FunctionsPerform the enlisted placement function for all Enlisted personnel. Review and approve proposed orders to their next assignment that do not meet order edit criteria.

30. Manage NMP; load MCA priority requisitions on CMS/ID.

31. Assignment of LIMDU and Pregnant Sailors from sea-duty.