The Navy uses a career management system to match sailors to billets based on their preferences, skills, and the needs of the Navy, with over 1,500 sailors assigned to each detailer. There is friction in the system from unfunded training, medical issues, and other factors that reduce the number of sailors available for assignment. Detailers work to balance multiple factors in assignments while advocating for sailors and placement works to meet the needs of commands.

1. Navy Counselor’s Association Symposium Unclassified RDML Mike Shoemaker Assistant Commander Navy Personnel Command for Career Management (PERS-4) 28 June 2010

2. OVERVIEW Enlisted Assignment Division Balance of Power (Detailing and Placement responsibilities) Career Management System/Interactive Detailing (CMS/ID) Perform to Serve (PTS) Overseas Contingency Operations Support Assignments (OSA) Discussion / Questions

3. PERS-40 286K Customers ( 276K Active & 10K FTS) 1 Detailer per: 1,525 Sailors PERS-401 – LCDR Brancheau / EODCM Bond – SEABEES 401D – EODCM Bond – SEAL / SWCC / EOD / Diver PERS 402 – CDR Borah / DCCM Tucker - Surface 402A – LT Thompson / MMCM Balzell - Engineering / Hull 402C – CDR Scott / ETCM Gnandt – Surface / Combat Systems 402D – LCDR McCallum / ETCM Campbell – Sea Special Programs PERS-403 – CDR Seal / FTCM Denson - Submarine / Nuclear Power PERS-404 – LCDR Gaines / AOCM Falls – Aviation PERS-405 - LT Allison / PSCM Lewis Admin / Deck / Security /Supply PERS-407 – CDR Rogers / HMCM Best - Medical / Dental PERS-408 – CDR Ekblad / ISCM Gomez – Cryptology / Intel / IT PERS-4010 – LT Smith / NCCM McCarley - Shore Special Programs PERS-4012 – LCDR Long / CMDCM Nelson – Full Time Support PERS-4013 – Mr. Barbier / HMCM Mathews – Placement/Readiness PERS-4014 - LCDR Whitham / MUCM Williams – Navy Music Program PERS-40 31 Officers 307 Sailors 247 - Detailers 15 - Support personnel 45 - Placement personnel 72 Civilians PERS-40 Total = 410 Mr. Dodge Deputy Director, Enl Distribution PERS-40B Director, Enlisted Distribution CAPT Miller PERS-40 ACNPC for Distribution RDML Shoemaker PERS-4 VADM Ferguson CNP PERS-00 QMCM Millar Enlisted Assignments SEA RADM Quinn CNPC

4. BLUF Not enough Sailors to fill all billets. Prioritization set by Manning Control Authority (USFF). Detailer’s work with each individual Sailor, taking into account their personal needs, to fill available requisitions. PRIORITY But, there is “friction in the system…

5. Enlisted Manning Friction Greater friction impact for optimally manned ships 2.5% unfunded student / training billets 1.7% LIMDU or assignment limited 1.5% reassigned due to pregnancy 1.1% GSA and IAMM orders 0.8% separation/retirement leave 0.4% unfunded transient status 0.4% unavailable due to other Special NMP 8.4% 91.6% Distributable Inventory If BA (funded billets) is 100% for a unit/command, distributable inventory reflects the following:

6. “ Balance of Power” Two distinct, separate, but dependent enlisted distribution functions Detailers: the Sailor’s advocate Placement: the Command’s advocate Enlisted Community Managers (BUPERS-32) are not within the Enlisted Assignment Division. However, they work with PERS-40 in a coordinated manner Perform to Serve Rating Conversions Advancement Quotas High Year Tenure

7. Enlisted Assignments Flow TYCOM MCA - Establishes Priorities ISIC 4013 - Monitors Readiness -Generates Prioritized Requisition -Represents MCA’s WRT Placement NPC Detailers - Make selections -Release orders -Negotiate special cases DETAILING UNIT CMS/ID SAILOR -Review record at 12-15 months prior to PRD to ensure data is accurate 9-7 Months view available Reqs and apply CCC - Review CMS/ID for command applications -Assist sailors

8. PCS/TDI Cost Class Quotas CMS/ID Preference Fleet Balance Req Priority Billet Gaps Sea/Shore Flow Pay Grade Skills/NECs Gender PRD Reqs PRD Rollers ASSIGNMENTS NEC Reutilization ITEMPO Limitations What Detailers Work to Balance…

9. Counsel and advise Sailors – Act as the Sailor’s advocate! Make assignments via CMS/ID within PRD window (-3/+4 months) Coordinate Spouse Collocations (1306/7 always required from both members, regardless of service branch) Extend PRD (NAVPERS 1306/7 usually required) Support Special Programs Camp David, White House duty, SEAL Support, Recruiting, Recruit Division Commander, EO Advisor, Brig Duty, Instructor Duty Sailor must be released to special programs detailer by their rating detailer. What Detailers Do...

10. What Detailers Can NOT Do... Make assignments to non-existent requirements Break PRD more than -3/+4 Months Change Sea/Shore Flow Change Enlistment Contracts Break Time on Station/DoD Area Tours requirements Detail Sailors prior to Perform to Serve approval Override PERS-4 direction concerning COT/Coast to Coast Override local Command policy/screenings (i.e. CNFJ) Detail to billets that require unobtainable OBLISERVE (i.e., PTS or HYT) WAIVERS TO THE ABOVE WILL BE STAFFED WITHIN NPC

11. Monitor command readiness – Act as the Command’s advocate! Set CMS/ID each month based on: Number of rollers in the 9-month window Valid pending vacancies in the fleet Manning Control Authority (MCA) priorities Coordinate Manning actions with the MCAs and TYCOMs Manage TPP&H assignments (LIMDU, pregnancies) Manage the Navy Manning Plan (NMP) Provide additional requisitions (ADREQs) when appropriate Authorize Paygrade Substitutions, with MCA concurrence Answers Enlisted Manning Inquiry Reports (EMIRs, PERSMARs) What Placement Does...

12. Career Management System/ Interactive Detailing (CMS/ID) Provides transparency in the detailing process Displays AVAILABLE prioritized requisitions Collects Sailor preferences and job applications Informs Sailors of assignment considerations, incentives, and decisions Enables gaining commands to rank applicants and communicate command information Recent changes: Application window adjusted to 9-7 months from PRD Red Zone Requisitions changed to highest priority requirements Must fills for the detailers Sailor preferences now include ability to volunteer/express interest in a GSA assignment (OSA) Sailors can submit their own applications, but… Allows Sailors to apply for SELRES option (NOSC choice)

14. PTS and Detailing Ideal application period for personnel who require OBLISERV. Applications should be submitted 12 months prior to PRD to allow maximum number of looks prior to Detailing Window. 15 months from PRD 12 months from PRD 9 months from PRD PRD 7 months from PRD Commands should conduct Career Development Boards on all personnel who are within 12-15 months of PRD. PTS Applications should be submitted 12 months prior to PRD for those who would be required to OBLISERV for PCS orders. CMS-ID Detailing Window All Sailors should be under orders no later than 7 months prior to PRD PTS APPLICATION WINDOW 6 months from PRD PTS window extends beyond CMS-ID application window ** PTS/CMS-ID overlap due to detailing window shift from 9-5 months to 9-7 months in OCT 09 (NAVADMIN 249/09)** NEEDS OF THE NAVY CMS-ID apply PTS SELECTION WINDOW 4 months from PRD PTS Quota removed if not under Orders

15. Overseas Contingency Support Assignments (OSA) “ IAMM with backfill”…combines the best of GSA / IAMM Entitlements at ECRC / NMPS Command sponsorship / ownership ECRC capacity Replacing enlisted GSA assignments in OCT 10 Based on Sailors indicating a preference for an OCO assignment. Sailors will remain assigned to their current command during the OSA assignment (their PRD will be adjusted), but they will not be counted against the command’s manning. A requisition will be generated for their relief at their original PRD, if manning support it. Sailors will return to their command upon tour completion (or if they fall out during the process) for further assignment. Pre-screening / CIAC Duties Paramount

16. CAUTIONS: Sailors requesting to match their PRD to their EAOS are assumed to be separating at the EAOS. Declaration of intent to separate is very close to being an irrevocable request (as is submission of fleet reserve requests) Failure to negotiate orders in a timely manner may result in your PTS quota being revoked. Personnel Action Requests

17. Comments / Questions

18. CMS/ID Gates/Flags Gates : CMS/ID rejects applications based on policy violation. This forces the communication between the Sailor, the Detailer, and the command for special circumstances Perform to Serve Consecutive Overseas Tour (CNFJ) Physical Readiness Data (PRIMS) EVAL/FITREP Exceptional Family Member Projected Rotation Date Flags: CMS/ID displays flags and the reason a Sailor’s distribution profile contains data that may make them ineligible for a position: (Sailors make an informed decision to move forward or make another application.) Fleet Reserve or Retirement High Year Tenure Orders Negotiation Window EVAL/FITREP Dependents Family Care Plan Spouse Collocation Sea Duty/Overseas Screening Security Clearance COT Submission

19. Professional Apprentice Career Track (PACT) GENDETS have been replaced with A/E/S-PACT Sailors Guaranteed ‘A’ school at 24 months PRD is, therefore, typically set at 24 months Require proactive command engagement Can request designation via rating exams Early designation (via rating exam) does not change their PRD and could adversely affect a command’s manning profile

20. TPP&H/Student Pipeline LIMDUs & DNEC 0054/0055 238,338 Distribution of Navy Wide Enlisted Assets Of 288,596 total enlisted, 15% (42,971) were non-distributable and 2.5% (7,287) were LIMDU or had DNEC of 0054/0055 on 01 Jun 10. This is the I ndividuals A ccount less Officer Candidates *Note: Sailors who become pregnant while assigned to sea duty are assigned to a special shore tour with the DNEC 0054/0055. On 01 Jun 10, there were 76 sailors in ACC 105 that also had DNEC 0054/0055. 4,510 1,931 29,067 12,470 Billets Authorized Distributable 244,209 Students 20,990 TPP&H 9,123 Total 274,332 7,287 (Numbers are USN & FTS personnel) 3,982 3,305 Total Distributable – 245,625 (85%) (includes LIMDU and DNEC 0054/0055 which make up 2.5% of the distributable manning) Total Non–Distributable – 42,971 (15%) TPP&H – 13,904 (5%) Students – 29,067 (10%) Date of Data: 01 Jun 10 POC: Pers-4013C 901-874-4386