Cmsid mu1b4
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The document provides an overview of changes and enhancements made in the Career Management System/Interactive Detailing MU1B-4 release delivered in April 2010. Key updates include masking sailors' social security numbers, adding special program flags, modifying physical fitness assessment flags, and including gender specific gates. Help resources and relevant NAVADMIN messages are also outlined.
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Cmsid mu1b4
- 1. Project Development BUPERS Business Transformation Office Career Management System / Interactive Detailing MU1B-4 Overview 29 June 2010
- 5. CMS/ID Help Tab Cont. Tutorials are setup for Active/FTS and Reserve Sailors UNCLASSIFIED
- 6. CMS/ID Help Tab Cont. Tutorials are broken down to address major functionality for each role. The user can select to view procedure steps or view a demonstration. UNCLASSIFIED
- 7. CMS/ID Help Tab Cont. UNCLASSIFIED
- 8. CMS/ID Help Tab Cont. UNCLASSIFIED
- 11. Masking of the Sailors SSN UNCLASSIFIED
- 12. Masking of the Sailor’s SSN Cont. UNCLASSIFIED
- 13. Number of Flags on the Edit/Review Tab UNCLASSIFIED
- 14. Number of Flags on the Edit/Review Tab Cont’d UNCLASSIFIED
- 16. COT Status Cont. UNCLASSIFIED
- 17. Special Programs Interest UNCLASSIFIED
- 18. Special Programs Flag Cont. UNCLASSIFIED Career Recruiter
- 19. PFA Flag Value 1 UNCLASSIFIED
- 20. PFA Flag Value 1 Cont. UNCLASSIFIED
- 21. PFA Flag Value 2 UNCLASSIFIED
- 22. PFA Missing UNCLASSIFIED
- 23. PFA Gate UNCLASSIFIED
- 24. Gender Specific Gate UNCLASSIFIED
- 25. Women At Sea UNCLASSIFIED
- 26. Women At Sea Cont’d UNCLASSIFIED
- 29. Application by Role Report UNCLASSIFIED
- 30. Application by Role Report Cont. UNCLASSIFIED
- 31. Application by Role Report Cont. UNCLASSIFIED
- 32. Losses Without Orders Table UNCLASSIFIED
Editor's Notes
- The slide calls out the Sailor facing changes to CMS/ID that were delivered in April 2010. This slide deck will go through each of these changes to provide insight to each of the changes.
- This slide depicts the current Application eligibility Gates and Flags. The gender gate stops male applicants from applying to female only jobs. You can search for female only jobs in CMS/ID by searching 9999 under communities and the applicable paygrade. The new PFA gate (3 Failures in a 4 year period) and PFA Flags align with the Individual Readiness Policy (IRP) changes highlighted in Physical Readiness Policy (PRP) NAVADMINS 247/09 and 277/08. The Special Screening Flag was added in MU1B-4 to re-emphasis the requirement for special screening when applying for Special Program jobs. It is important to re-emphasize maintaining physical fitness along your career path.
- The “Help Tab” is designed to be the users one-stop shop for assistance with CMS/ID. The Help Tab provides access to functionality tutorials for the Sailor, CCC and Command Rep roles along with Frequently Asked Questions (FAQ’s) and access to the CMS/ID schedule. Users are encouraged to e-mail the help desk for questions that cannot be answered after reviewing the help tab. To view CMS/ID tutorials, access the Navy Career Tools Assistant link. CMS/ID tutorials and FAQ’s are updated for each new release (April and October) of CMS/ID.
- After clicking on the Navy Career Tools Assistant link, the user is able to access tutorials based on the role (Sailor, CCC, CMD Rep) for Active/FTS and Reserve Sailors. The number to the right of the role indicates how many tutorials are available to the user/role.
- In the slide, the CCC is interested in learning more about the ability to view a Sailors application history.
- In this slide the user has selected to view the “View Sailor Application History Task”. The user can then select either “Procedure” to view a step by step instruction or the user can select “Demonstration” which is a multimedia (streaming video) demo of the step by step procedure.
- In this slide the user has selected to view the “View Sailor Application History” demonstration. The tutorial software allows the user to replay, pause etc. in order to capture notes or repeat steps as needed to ensure understanding of the functionality. This allows the user to learn at their own pace.
- This slide depicts NAVADMINS of interest that are relative to changes to CMS/ID, Navy initiatives or are key to the CCC and Command leadership team.
- To further protect Sailor privacy, Social Security Numbers are masked for the majority of users. Only Detailers and Administrators will continue to have access to SSNs. This slide is one of two different views of the SSN being masked. When searching for personnel the SSN is masked and only the last four digits are returned. This format aligns with industry and DOD standards.
- This slide depicts the second type of Masking of the SSN on the Personnel Detail Page. When entering a SSN, the dot.dot.dot format is returned.
- Itemization of applications on the Edit/Review tab now include the Application Eligibility Flags associated with each application. This addition allows commands and counselors to better assist their Sailors in taking care of administrative issues such as pre-orders screening, security clearance updates, Family Care Plans, etc.
- By selecting the linkable Flag value from the “Edit Review Tab” the user can drill down into the associated Flags that were generated upon submission of the application. This saves the user time in reviewing administrative issues that need to be taken care of if selected for the open job. An alternate method to review all associated application Gates and Flags is to review the “View Sailor Alert History” link found on the bottom of the Sailors Personnel Detail Page.
- Members wishing to stay at their current overseas duty station or change to another overseas duty station within Commander 7 th Fleet (C7F) and Commander and Naval Forces Japan (CNFJ) Area of Responsibility (AOR) require COT approval. This is accomplished by submitting form C7F/CNFJ 1306/7 COT. An important note: A weekly update is taken from the C7F COT Database and the changes are incorporated in CMS/ID and data reconciliation normally occurs over each weekend.
- Members who receive a COT approval, the approval will be displayed on the Members Personnel Detail page. Sailors who receive a disapproved COT status will see CONTACT CCC in the status box. Sailors not impacted by COT or no determination has been made will receive the “No Status” display.
- Sailor Duty Preferences have been expanded to include Special Programs. Sailors can now communicate to their Detailer and Career Counselor their interest in Recruit Division Commander, Recruiting Duty, Littoral Combat Ships, Pre-commissioning Units, GWOT Support Assignments, LCAC Duty, 3-M Maintenance Manager, and others. Detailers and Career Counselors will also be able to search for Sailors who have expressed interest in these Special Programs. Sailors who apply for Special Programs jobs will receive an Application Eligibility Flag alerting them to pre-screening requirements. Members who are interested in learning more about Special Programs should refer to MILPERSMAN 1306-900.
- Application submitted by AC Sailor for Career Recruiting (Community 2186). The Special Program Flag is generated alerting the user that pre-screening is required to determine eligibility.
- Application Eligibility Flag warning Sailors they have failed the most recent Physical Fitness Assessment (PFA) and are in danger of becoming ineligible for certain special assignments. For PFA Flag values 1-3, a PFA is considered a failure if the individual fails EITHER the Body Composition Assessment (BCA) OR the Physical Readiness Test (PRT ).
- From the Sailor history page, (4) years worth of PRIMS information is kept on every Active/FTS and Reserve Sailor. The top scenario depicts a Sailor who has failed the most recent Physical Readiness Test (PRT) cycle. The bottom scenario depicts a Sailor who has failed the most recent Body Composition Assessment (BCA). It should be noted that the accuracy of the information is dependent on the Command’s PRT Coordinator entry . It is recommended that Sailors review the personnel detail page and Sailor history annually (critical prior to entering the orders negotiation window) for accuracy.
- In this scenario the Sailor has failed the most recent PFA cycle and an additional PFA cycle within the past 3 years. Sailors who have failed the most recent PFA plus an additional PFA in the last three years will receive an Application Eligibility Flag warning them that they are ineligible for special assignments and may not be selected for their desired job.
- Missing Current Body Comp and PRT Data - Chief of Naval Personnel announced in NAVADMIN 073/09 that PRIMS data would be reviewed as part of the promotion and advancement process beginning with fiscal year 2010 boards. Missing PFA data may delay advancement. In most cases, where the PRIMS data is blank it simply requires updating by the Command and the discrepancy can be resolved fairly quickly. In other cases the member must pass the PFA or if the error is in the fitness report, the fitness report must be corrected before the Sailor may be advanced.
- PFA Gate – Sailors who have failed 3 PFA cycles within the past 4 years from the last test date will receive an Application Eligibility Gate informing them that they are no longer eligible to negotiate for orders and should consult their CCC.
- The gender gate (implemented with the May 2010 requisition cycle) prevents male applicants from applying to female only billets. You can search for female only billets in CMS/ID by searching 9999 under communities box and adding the applicable paygrade(s) to the job search. The gate was added to cut down on the number of invalid applications received per month.
- While this is not new functionality for MU1B-4, how the rack availability is displayed garners a lot of questions. Every sea going command (USS) that is Female Sailor capable are required to update the number of open racks and report monthly to the ISIC and TYCOM. This data is subsequently fed to NPC. At NPC there are (2) Woman In Ships (WIS) Coordinators (Surface and Aviation) who use these numbers during the “Scrub Phase” of CMS/ID to determine and set which Commands have open racks and those that do not. If you are a Command that has Female Sailors and you notice and issue with the rack availability, contact the applicable WIS Coordinator at NPC. This status can be changed instantaneously.
- This slide displays the WIS role functionality and how the coordinator sets the rack status. Note the ability and need to differentiate between E-7 and above and E-6 and below racks. Issues regarding rack availability should contact the following individuals; Surface WIS Coordinator: YN1 Davis 901-874-3850 Aviation WIS Coordinator: AM1 Cazares 901-874-3677
- New with MU1B-4, this slide depicts the new FTS indicator that is present on the on the home and job pages. Users now see FTS jobs distinguished from Active jobs for easier identification.
- Application Cancellation Report - Number of applications to your command that were initiated but not completed, and any associated Gates or Flags. Analyzing this data can assist in discussions with the ISIC/TYCOM on filling open jobs. Application summary Report - Number of open requisitions per requisition cycle for your command, applications made to those requisitions, and selections made for those applications. Career Intentions Report - Summary of career intentions/career interests for Sailors at your command, as specified in Sailor Duty Preferences. This information is informative during Career Development boards and for Command retention programs. NOSC Applications Report - Summary of incoming applications to a NOSC Command or Naval Reserve Activity. Applications Report by Role – A summary of applications submitted that breakdown the role of who submitted the application. CCC’s should find this page beneficial in tracking applications.
- When selecting the “Application By Role” report the user has the option to select by requisition cycle or further refine the search for a specific rating(s), UIC or SSN.
- When the search criteria is entered and returned, CMS/ID display’s the number of applications submitted by each of the following roles: Sailor, CCC, Detailer and CMS/ID Manager and Admin, RAO, and AIP Manager. The numbers returned are linkable to an application summary of those applications selected. This enhancement assists system administrators and stakeholders (CCC) in better understanding system usage.
- This slide depicts the application summary return when selecting the linkable number on the report. The user can also view each individual application by selecting the application status indicator.
- An update to the logic behind the “Losses Without Orders” was needed to ensure a more accurate listing of personnel. The refined logic includes Sailors who are within the negotiating window, past the negotiating window, or have no PRD AND who have no Date/Time Group of Orders. The list no longer contains Sailors who have received orders to their new commands but not yet transferred. This refinement allows CCC to better focus on the Sailors who need their attention.