In this presentation:
- Gain an in-depth understanding of the new PBJ requirements
- Find out what hours to count and what not to count
- Learn what processes you should implement today to get ready
Payroll Based Journal Reporting 101: What You Need to Know to Be Ready for PBJ!OnShift
The mandatory Payroll-Based Journal (PBJ) reporting requirement for skilled nursing facilities to collect and electronically submit direct care hours starts July 1, 2016.
This presentation covers the ins and outs of the PBJ requirements and walk away with best practices to collect, review and submit the required information to CMS.
Payroll-Based Journal: Staffing Strategies for SuccessOnShift
- Gain an in-depth understanding of the new PBJ requirements
- Find out what hours to count and what not to count
- Learn what processes you should implement today to get ready
- Get a sneak peek of OnShift Schedule’s new PBJ Reporting Software
Payroll-Based Journal Reporting: Strategies To Get ReadyOnShift
Gain an in-depth understanding of the new PBJ requirements, learn what hours to count or not to count, determine what processes you should implement today to get ready.
Payroll Based Journal Reporting 101: What You Need to Know to Be Ready for PBJ!OnShift
The mandatory Payroll-Based Journal (PBJ) reporting requirement for skilled nursing facilities to collect and electronically submit direct care hours starts July 1, 2016.
This presentation covers the ins and outs of the PBJ requirements and walk away with best practices to collect, review and submit the required information to CMS.
Payroll-Based Journal: Staffing Strategies for SuccessOnShift
- Gain an in-depth understanding of the new PBJ requirements
- Find out what hours to count and what not to count
- Learn what processes you should implement today to get ready
- Get a sneak peek of OnShift Schedule’s new PBJ Reporting Software
Payroll-Based Journal Reporting: Strategies To Get ReadyOnShift
Gain an in-depth understanding of the new PBJ requirements, learn what hours to count or not to count, determine what processes you should implement today to get ready.
2022 Guide to Improved Patient Outcomes: AI-Powered Remote Monitoring and Inc...Aggregage
A new year means new healthcare challenges. With a soaring need for remote patient monitoring (RPM) as COVID-19 variants spread, 100Plus continues to eliminate patient, clinician, and healthcare system barriers to RPM use. After wide adoption of 100Plus' RPM framework by providers and health care networks, we decided to perform a quality analysis to uncover the impact of our RPM system on key health metrics, and surveyed providers to gather perspectives on how 100Plus' RPM has affected and improved care delivery.
Mintu Turakhia M.D. M.A.S., Director of the Stanford Center for Digital Health and a cardiac electrophysiologist, outcomes researcher, and clinical trialist will present these powerful RPM outcomes.
In this session, you’ll learn:
• How to improve patient outcomes with AI-powered Remote Monitoring Devices
• How you can drive revenue for your practice with RPM CPT codes
• Ways to increase practitioner performance with credible data on patient progression
This support manual describes the features of the CLUB 1509 HIV Navigation Program and provides sample demonstrations of the assessment tools, and program standards. It was written for the navigation teams who would like a point of reference for all CLUB 1509 service tools, client flow chart, and program standards.
This support manual is organized by task. It begins with the philosophy of care for all CLUB 1509 clients and progresses through more complex tasks such as client home visits, and biopsychosocial assessments. This supportive manual is not intended to replace your formal social work experience or your agency’s administrative protocol. This manual aims to introduce you to and support your journey in the CLUB 1509 program.
The Importance of Planning Early for Auto Enrolment - Sage at Accountex 2014Sageukofficial
With the majority of employers required to automatically enrol their employees into a workplace pension over the next two years, this session will highlight why and how employers need to prepare.
It includes advice on why early planning is essential, and hints and tips on the pitfalls and how to avoid them.
Healthcare Reform: A Practical and Strategic Look at the ImpactSikich LLP
These slides cover the information below. You can also view the live recording of this video here:
https://vimeo.com/69172281
- What we know today about healthcare reform
- Healthcare reform's impact on payroll, HR, and benefits
- Notice of Exchanges
- Updated COBRA notice
- Employer mandates
- Wage and hour update
- Areas of focus for 2013 and beyond
This slideshow was presented to the Hampton Roads Chamber of Commerce in February 2014. It includes:
- job-market data for Hampton Roads
- a preview of the region's future
- current and future trends in hiring
- how to put all of this information to use in your business
State Reform Survey Workgroup Meeting, February 2015soder145
A year has passed since full ACA implementation, and several states are gearing up for data collection in 2015. To guide this process and generate ideas, SHADAC is convened a web-assisted conference call. Colorado and Oregon shared their experiences selecting new reform-relevant content for their surveys, and researchers from the Urban Institute shared lessons learned from the Health Reform Monitoring Survey (HRMS).
The CMS Innovation Center held the second in a series of webinar events for the Comprehensive End-Stage Renal Disease (ESRD) Care (CEC) Model on Wednesday, June 8, 2016 from 12:00p.m. – 1:30p.m. EDT. This webinar consisted of a panel discussion focusing on learning from past ESCO participants on what it takes to become a successful applicant and successful ESCO.
- - -
CMS Innovation Center
http://innovation.cms.gov
We accept comments in the spirit of our comment policy:
http://newmedia.hhs.gov/standards/comment_policy.html
CMS Privacy Policy
http://cms.gov/About-CMS/Agency-Information/Aboutwebsite/Privacy-Policy.html
Because everyone matters.
IBM Health and Social Programs Summit, October, 2014
Read the Health and Social Programs presentations by:
John Supra, Deputy Director of Operations and Information Management and CIO Department of Health and Human Services, South Carolina
Jessica Kahn
Acting Director
Data and Systems Group Center for Medicaid and CHIP
Optimize Your Care Delivery to Prevent Burnout and Boost Your Bottom LineKareo
In this webinar, Dr. Paul DeChant will:
-Review the manifestations and drivers of burnout and how you can reduce their impact
-Help you develop a plan, including building teamwork and solutions to problem-solve
-Show you how to improve efficiencies through changes to EHR office visits and in-basket workflows
-Explore how using technology in your practice can save time and remove barriers to better connect with your patients
2022 Guide to Improved Patient Outcomes: AI-Powered Remote Monitoring and Inc...Aggregage
A new year means new healthcare challenges. With a soaring need for remote patient monitoring (RPM) as COVID-19 variants spread, 100Plus continues to eliminate patient, clinician, and healthcare system barriers to RPM use. After wide adoption of 100Plus' RPM framework by providers and health care networks, we decided to perform a quality analysis to uncover the impact of our RPM system on key health metrics, and surveyed providers to gather perspectives on how 100Plus' RPM has affected and improved care delivery.
Mintu Turakhia M.D. M.A.S., Director of the Stanford Center for Digital Health and a cardiac electrophysiologist, outcomes researcher, and clinical trialist will present these powerful RPM outcomes.
In this session, you’ll learn:
• How to improve patient outcomes with AI-powered Remote Monitoring Devices
• How you can drive revenue for your practice with RPM CPT codes
• Ways to increase practitioner performance with credible data on patient progression
This support manual describes the features of the CLUB 1509 HIV Navigation Program and provides sample demonstrations of the assessment tools, and program standards. It was written for the navigation teams who would like a point of reference for all CLUB 1509 service tools, client flow chart, and program standards.
This support manual is organized by task. It begins with the philosophy of care for all CLUB 1509 clients and progresses through more complex tasks such as client home visits, and biopsychosocial assessments. This supportive manual is not intended to replace your formal social work experience or your agency’s administrative protocol. This manual aims to introduce you to and support your journey in the CLUB 1509 program.
The Importance of Planning Early for Auto Enrolment - Sage at Accountex 2014Sageukofficial
With the majority of employers required to automatically enrol their employees into a workplace pension over the next two years, this session will highlight why and how employers need to prepare.
It includes advice on why early planning is essential, and hints and tips on the pitfalls and how to avoid them.
Healthcare Reform: A Practical and Strategic Look at the ImpactSikich LLP
These slides cover the information below. You can also view the live recording of this video here:
https://vimeo.com/69172281
- What we know today about healthcare reform
- Healthcare reform's impact on payroll, HR, and benefits
- Notice of Exchanges
- Updated COBRA notice
- Employer mandates
- Wage and hour update
- Areas of focus for 2013 and beyond
This slideshow was presented to the Hampton Roads Chamber of Commerce in February 2014. It includes:
- job-market data for Hampton Roads
- a preview of the region's future
- current and future trends in hiring
- how to put all of this information to use in your business
State Reform Survey Workgroup Meeting, February 2015soder145
A year has passed since full ACA implementation, and several states are gearing up for data collection in 2015. To guide this process and generate ideas, SHADAC is convened a web-assisted conference call. Colorado and Oregon shared their experiences selecting new reform-relevant content for their surveys, and researchers from the Urban Institute shared lessons learned from the Health Reform Monitoring Survey (HRMS).
The CMS Innovation Center held the second in a series of webinar events for the Comprehensive End-Stage Renal Disease (ESRD) Care (CEC) Model on Wednesday, June 8, 2016 from 12:00p.m. – 1:30p.m. EDT. This webinar consisted of a panel discussion focusing on learning from past ESCO participants on what it takes to become a successful applicant and successful ESCO.
- - -
CMS Innovation Center
http://innovation.cms.gov
We accept comments in the spirit of our comment policy:
http://newmedia.hhs.gov/standards/comment_policy.html
CMS Privacy Policy
http://cms.gov/About-CMS/Agency-Information/Aboutwebsite/Privacy-Policy.html
Because everyone matters.
IBM Health and Social Programs Summit, October, 2014
Read the Health and Social Programs presentations by:
John Supra, Deputy Director of Operations and Information Management and CIO Department of Health and Human Services, South Carolina
Jessica Kahn
Acting Director
Data and Systems Group Center for Medicaid and CHIP
Optimize Your Care Delivery to Prevent Burnout and Boost Your Bottom LineKareo
In this webinar, Dr. Paul DeChant will:
-Review the manifestations and drivers of burnout and how you can reduce their impact
-Help you develop a plan, including building teamwork and solutions to problem-solve
-Show you how to improve efficiencies through changes to EHR office visits and in-basket workflows
-Explore how using technology in your practice can save time and remove barriers to better connect with your patients
REPORT: How healthcare systems are optimizing their workforceMichele Ertl-Rosner
Healthcare industry survey and research showcase the most effective workforce management initiatives and key success factors. Features customer success stories focused on patient centered care and staffing.
Macra and Hospitalists: Get Your Questions AnsweredIatric Systems
Hospitals still have so many unanswered questions about their requirements for participation in MACRA.
This webinar gives hospitalists an opportunity to ask their questions.
We also cover the following topics:
• MIPS requirements for In-Hospital Physicians
• MIPS program components
• Impact on payments
• Individual and group reporting
• CMS June 30, 2017 deadline
• How to get help defining your plan
Similar to PBJ Reporting: Staffing Strategies for Success (20)
Winning The Millennial Market: How to Attract & Engage Millennials in Senior...OnShift
Learn the mindset and preferences of potential employees and how these relate to your organization’s operations. Uncover modern recruiting practices to attract employees to senior living. Discover how to spiff up your organization’s culture and implement scheduling best practices to engage and keep your top talent.
Winning the Millennial Market Session at MatrixCare DirectionsOnShift
In September, 2016, OnShift presented a session at MatrixCare Directions on “Winning the Millennial Market.” The discussion focused on recruiting potential employees to senior care and how to engage and retain top talent.
10 Win-Win Staffing Strategies in Senior CareOnShift
In this presentation we discuss how to:
-Identify major workforce issues impacting the industry
-Discuss predictive staffing strategies to improve cost and care
-Provide modern practices to attract and retain staff
-Show how to avoid common payroll-based journal reporting pitfalls
OHCA 16 - Winning The Millennial Market: How to Attract & Engage Millennials...OnShift
This presentation was designed to uncover the mindset and preferences of Millennials and how these relate to senior care provider’s operations. Modern recruiting practices to attract Millennials were also discussed as well as how providers can improve their organization’s culture and implement engagement strategies to retain talent.
Strategies to Attack Workforce Challenges in 2016OnShift
Workforce shortages, high turnover rates, wage pressures and Payroll-Based Journal reporting mandates have long-term care and senior living providers focused on getting staffing right. Tackle these issues head-on with best practices that will help drive your success in 2016.
Ideal Candidates Exist - Strategies to Hire and Retain StaffOnShift
The ability to hire and retain employees in long-term care is challenged by caregiver shortages, high turnover and an aging population with more sophisticated care needs. This session details how a consistent staffing & hiring strategy is the keystone for building staff stability.
10 Staffing Strategies for Senior Living and Post-Acute Care ProvidersOnShift
Your staffing strategies can quickly raise your organization's performance. Start today by addressing your staffing strategies with best practices that can accelerate your success.
Navigating Challenges: Mental Health, Legislation, and the Prison System in B...Guillermo Rivera
This conference will delve into the intricate intersections between mental health, legal frameworks, and the prison system in Bolivia. It aims to provide a comprehensive overview of the current challenges faced by mental health professionals working within the legislative and correctional landscapes. Topics of discussion will include the prevalence and impact of mental health issues among the incarcerated population, the effectiveness of existing mental health policies and legislation, and potential reforms to enhance the mental health support system within prisons.
We understand the unique challenges pickleball players face and are committed to helping you stay healthy and active. In this presentation, we’ll explore the three most common pickleball injuries and provide strategies for prevention and treatment.
Welcome to Secret Tantric, London’s finest VIP Massage agency. Since we first opened our doors, we have provided the ultimate erotic massage experience to innumerable clients, each one searching for the very best sensual massage in London. We come by this reputation honestly with a dynamic team of the city’s most beautiful masseuses.
Navigating the Health Insurance Market_ Understanding Trends and Options.pdfEnterprise Wired
From navigating policy options to staying informed about industry trends, this comprehensive guide explores everything you need to know about the health insurance market.
The dimensions of healthcare quality refer to various attributes or aspects that define the standard of healthcare services. These dimensions are used to evaluate, measure, and improve the quality of care provided to patients. A comprehensive understanding of these dimensions ensures that healthcare systems can address various aspects of patient care effectively and holistically. Dimensions of Healthcare Quality and Performance of care include the following; Appropriateness, Availability, Competence, Continuity, Effectiveness, Efficiency, Efficacy, Prevention, Respect and Care, Safety as well as Timeliness.
CRISPR-Cas9, a revolutionary gene-editing tool, holds immense potential to reshape medicine, agriculture, and our understanding of life. But like any powerful tool, it comes with ethical considerations.
Unveiling CRISPR: This naturally occurring bacterial defense system (crRNA & Cas9 protein) fights viruses. Scientists repurposed it for precise gene editing (correction, deletion, insertion) by targeting specific DNA sequences.
The Promise: CRISPR offers exciting possibilities:
Gene Therapy: Correcting genetic diseases like cystic fibrosis.
Agriculture: Engineering crops resistant to pests and harsh environments.
Research: Studying gene function to unlock new knowledge.
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Off-target Effects: Unintended DNA edits can have unforeseen consequences.
Eugenics: Misusing CRISPR for designer babies raises social and ethical questions.
Equity: High costs could limit access to this potentially life-saving technology.
The Path Forward: Responsible development is crucial:
International Collaboration: Clear guidelines are needed for research and human trials.
Public Education: Open discussions ensure informed decisions about CRISPR.
Prioritize Safety and Ethics: Safety and ethical principles must be paramount.
CRISPR offers a powerful tool for a better future, but responsible development and addressing ethical concerns are essential. By prioritizing safety, fostering open dialogue, and ensuring equitable access, we can harness CRISPR's power for the benefit of all. (2998 characters)
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The Healthy Ageing and Prevention Index is an online tool created by ILC that ranks countries on six metrics including, life span, health span, work span, income, environmental performance, and happiness. The Index helps us understand how well countries have adapted to longevity and inform decision makers on what must be done to maximise the economic benefits that comes with living well for longer.
Alongside the 77th World Health Assembly in Geneva on 28 May 2024, we launched the second version of our Index, allowing us to track progress and give new insights into what needs to be done to keep populations healthier for longer.
The speakers included:
Professor Orazio Schillaci, Minister of Health, Italy
Dr Hans Groth, Chairman of the Board, World Demographic & Ageing Forum
Professor Ilona Kickbusch, Founder and Chair, Global Health Centre, Geneva Graduate Institute and co-chair, World Health Summit Council
Dr Natasha Azzopardi Muscat, Director, Country Health Policies and Systems Division, World Health Organisation EURO
Dr Marta Lomazzi, Executive Manager, World Federation of Public Health Associations
Dr Shyam Bishen, Head, Centre for Health and Healthcare and Member of the Executive Committee, World Economic Forum
Dr Karin Tegmark Wisell, Director General, Public Health Agency of Sweden
Struggling with intense fears that disrupt your life? At Renew Life Hypnosis, we offer specialized hypnosis to overcome fear. Phobias are exaggerated fears, often stemming from past traumas or learned behaviors. Hypnotherapy addresses these deep-seated fears by accessing the subconscious mind, helping you change your reactions to phobic triggers. Our expert therapists guide you into a state of deep relaxation, allowing you to transform your responses and reduce anxiety. Experience increased confidence and freedom from phobias with our personalized approach. Ready to live a fear-free life? Visit us at Renew Life Hypnosis..
CHAPTER 1 SEMESTER V - ROLE OF PEADIATRIC NURSE.pdfSachin Sharma
Pediatric nurses play a vital role in the health and well-being of children. Their responsibilities are wide-ranging, and their objectives can be categorized into several key areas:
1. Direct Patient Care:
Objective: Provide comprehensive and compassionate care to infants, children, and adolescents in various healthcare settings (hospitals, clinics, etc.).
This includes tasks like:
Monitoring vital signs and physical condition.
Administering medications and treatments.
Performing procedures as directed by doctors.
Assisting with daily living activities (bathing, feeding).
Providing emotional support and pain management.
2. Health Promotion and Education:
Objective: Promote healthy behaviors and educate children, families, and communities about preventive healthcare.
This includes tasks like:
Administering vaccinations.
Providing education on nutrition, hygiene, and development.
Offering breastfeeding and childbirth support.
Counseling families on safety and injury prevention.
3. Collaboration and Advocacy:
Objective: Collaborate effectively with doctors, social workers, therapists, and other healthcare professionals to ensure coordinated care for children.
Objective: Advocate for the rights and best interests of their patients, especially when children cannot speak for themselves.
This includes tasks like:
Communicating effectively with healthcare teams.
Identifying and addressing potential risks to child welfare.
Educating families about their child's condition and treatment options.
4. Professional Development and Research:
Objective: Stay up-to-date on the latest advancements in pediatric healthcare through continuing education and research.
Objective: Contribute to improving the quality of care for children by participating in research initiatives.
This includes tasks like:
Attending workshops and conferences on pediatric nursing.
Participating in clinical trials related to child health.
Implementing evidence-based practices into their daily routines.
By fulfilling these objectives, pediatric nurses play a crucial role in ensuring the optimal health and well-being of children throughout all stages of their development.
One of the most developed cities of India, the city of Chennai is the capital of Tamilnadu and many people from different parts of India come here to earn their bread and butter. Being a metropolitan, the city is filled with towering building and beaches but the sad part as with almost every Indian city
1. Payroll-Based Journal Reporting:
Staffing Strategies for Success
Presenter:
Shelly Szarek-Skodny
President/CEO
Diversified Health Partners, LLC
Moderator:
James M. Berklan
Editor
McKnight’s Long-Term Care News
& McKnight’s Assisted Living
Presenter:
Peter Corless
EVP of Enterprise Development
OnShift
Tuesday, April 19, 2016
1:00 PM ET
2. Before we start
• Audio problems? Please first check the volume control on your
machine. If problems persist, click on the Help button “?” at the
upper right of the player. (Also, note that there is no call-in
number. Sound comes from the computer speakers.)
• Today’s slide deck will be emailed directly to you as a follow-up
bonus after the presentation. It is not available now but will be
emailed afterward.
• To submit a question for discussion, click on the button and type in
what you want to ask — at any time, starting now.
Sponsored by
3. Today’s Agenda
• Gain an in-depth
understanding of the new
PBJ requirements
• Find out what hours to
count and what not to
count
• Learn what processes you
should implement today
to get ready
4. What is Payroll-Based Journal?
Payroll-Based Journal (PBJ) is a new system
used by CMS to electronically collect:
• Employee tenure information
• Direct care hours worked – including
agency and contractor hours
• Census data
5. PBJ Importance
• Failure to submit or reporting
inaccurate data can be costly,
potentially leading to citation
and civil money penalties.
(requirement of participation)
• Information used on Nursing
Home Compare
• Believed to be used in Five
Star Quality Ratings starting
in 2018
6. Staffing Data: Current vs PBJ Practices
Current Practices
Future Payroll-Based Journal
Practices
Reported annually during survey
Reported electronically on a
quarterly basis
Reported using Forms 671/672
Reported using the Payroll-Based
Journal QIES system
Report staff hours for the most
recent complete pay period or 14
days prior to survey
Accounts for all direct care hours –
including contractor and agency –
for each day of the year
Includes employee tenure
information
Note: Current staffing reporting practices will still remain
in place even after the July 1st PBJ start date
7. PBJ Data In Use
• Washington will begin
using PBJ information to
measure its 3.4 hours per
resident day requirement
– Beginning July 1st, 2016
– Done on a quarterly
basis
• Likely that other states
will follow suit
8. A Little History
Why Payroll-Based Journal?
Self-reporting accuracy questioned
• 2009: 38% received 4 or 5 star
rating, by 2014 increased to 54%
• Quality measure ratings
increased since transition to
MDS 3.0
• Trends have raised questions
about the validity of self
reported QM and staffing data
• NYT article “Medicare Star
Ratings Allow Nursing Homes to
Game the System” – 10/14
9. A Little History
• Payroll-Based Journal
– Section 6106 of the
Affordable Care Act
required skilled nursing
communities to
electronically submit
staffing data
– PBJ staffing reporting brings
consistency, transparency
and validation
– $11M in funding approved
in the IMPACT Act of 2014
“The use of payroll
based data will help
address the
misconception that
SNFs self-report higher
staffing levels.”
David Gifford, MD,MPH, Sr.
VP Quality & Regulatory
10. Countdown to July 1
Fiscal Quarter Date Range for Staffing Data Submission Deadline
1 October 1 – December 31 February 14
2 January 1 – March 31 May 15
3 April 1 – June 30 August 14
4 July 1 – September 30 November 14
Aug
2015
Oct 1
2015
Registration for
voluntary
submission
Voluntary
submission
started
PBJ mandatory
submission
begins
First mandatory
reporting
deadline
July 1
2016
Nov 14
2016
11. Starting Now: Getting Access
• Step 1:
– Go to www.qtso.com/accesspbj.html to register
– Use the CMSNet Online Registration application
to request a CMSNet User ID.
– The CMSNet ID is needed to access secure CMS
sites (e.g., submissions pages/reports) unless an
otherwise secure connection has been
established.
12. Starting Now: Getting Access
• Step 2:
– Use the QIES online User Registration tool to
obtain a QIES Submission ID.
– Once you have registered for a CMSNet User ID,
you will receive an email from
MDCN.mco@palmettogba.com containing your
login information. Using this information you will
connect through the 'CMS Secure Access
Service'.
13. What Needs To Be Submitted
• Tenure data
– Hire & termination
date
• Direct care hours
worked
– Per employee per day
• Census information
– last day of each month
14. Who Counts As Direct Care?
CMS defines direct care staff as those individuals
who, through interpersonal contact with residents
or resident care management, provide care and
services to allow residents to attain or maintain the
highest practicable physical, mental, and
psychosocial well-being. Direct care does not
include individuals whose primary duty is
maintaining the physical environment of the long-
term care facility (for example, housekeeping).
16. Non-Facility Direct Care Workers
Labor Category
Code
Labor Description
Job Title
Code
Job Description
2 Physician Services 2 Medical Director
2 Physician Services 3 Other Physician
2 Physician Services 4 Physician Assistant
4 Pharmacy Services 15 Pharmacist
5 Dietary Services 16 Dietitian
6 Therapeutic Services 18 Occupational Therapist
6 Therapeutic Services 19 Occupational Therapy Assistant
6 Therapeutic Services 20 Occupational Therapy Aide
6 Therapeutic Services 21 Physical Therapist
6 Therapeutic Services 22 Physical Therapy Assistant
6 Therapeutic Services 23 Physical Therapy Aide
6 Therapeutic Services 24 Respiratory Therapist
6 Therapeutic Services 25 Respiratory Therapy Technician
6 Therapeutic Services 26 Speech/Language Pathologist
6 Therapeutic Services 27 Therapeutic Recreation Specialist
6 Therapeutic Services 28 Qualified Activities Professional
7 Dental Services 32 Dentist
8 Podiatry Services 33 Podiatrist
9 Mental Health Services 34 Mental Health Service Worker
10 Vocational Services 35 Vocational Service Worker
11 Clinical Laboratory Services 36 Clinical Laboratory Service Worker
12 Diagnostic X-ray Services 37 Diagnostic X-ray Service Worker
How will you
collect this
information?
17. Required Direct Care Worker Data
• Unique ID
– Must be unique and not duplicated
– Should not include personally
identifiable info (name or SSN)
• Hire date
• Termination date
• Pay type code
– Non-exempt – entitled to overtime
pay
– Exempt – not entitled to overtime
pay
– Contract – individuals under
contract or those that provide
services through organizations under
contract
18. Frequently Asked Question
• Do I have to collect and submit this information for
non-facility, contract and agency direct care workers?
Yes. This information must be submitted for all workers providing care in
your community. For agency and contract workers:
• Hire date for contract staff is defined as the first day worked and billed
for at your community
• Termination date for contract staff is the last day your community or
the agency communicates that the contract individual will no longer be
providing services at your community.
• If you are unsure, do not fill in the termination date.
19. Starting Now: Collect Direct Care Worker Data
• Identify your system of record for company
employees
– Assign an Unique ID for each staff member
– Update information for current staff
• hire date, termination date, pay code status
– Implement a process for this data to be collected for
new hires
• Work with your agency and contract providers
– Request a list of active staff with the initial date each
employee worked in your community
20. Direct Care Staffing Hours
• Staffing hours data per direct care worker
– Work day and date
– Job title code
– Hours worked per day
Direct Care Hours – Manual Entry
21. Frequently Asked Question
• How should I report an employee’s hours where
their shift spans multiple days? For example a
Friday shift that begins at 11pm and ends
Saturday at 7am.
According to CMS, communities must allocate hours to the
actual days worked.
In this example, 1 hour should be reported for Friday and 7
hours should be reported for Saturday. Remember to account
for meal break as well on the applicable day.
22. What Hours Count, What Don’t
• Communities must submit the number of hours each staff member (including
agency and contract staff) is paid to deliver services for each day worked.
• CMS has highlighted instances when hours should not be included:
– Do not count hours paid for any type of leave or non-work related absence
from the facility, including paid meal breaks.
– Do not count any unpaid hours (e.g. overtime).
• For example, if a salaried employee works 10 hours but is only paid for 8 hours, only 8
hours should be submitted.
– Do not count hours for services performed that are billed to FFS Medicare or
other payer.
– Do not count hours providing services to residents in non-certified beds.
• For example, if nursing home staff is shared with an assisted living community, only those
hours dedicated to the residents of the nursing home should be reported .
23. Frequently Asked Question
• How are we expected to report for staff who
perform different roles throughout their day?
1. If the system of record (e.g. time clock) is able to account for time worked in
different positions, then yes, you can split the time.
Example:
• Employee XYZ clocks in at 7:00 a.m. in the job code of CNA.
• Clocks out at 11:00 a.m. Has a half hour meal break.
• Clocks back in at 11:30 a.m. in the job code of Activities Aide.
• Clocks out at 3:00 p.m.
• System would record on that date: Employee XYZ CNA 4 hours; Employee
XYZ Activities Aide 3.5 hours.
24. Frequently Asked Question – Different Roles
2. It is understood that most roles have a variety of non-primary duties that are
conducted throughout the day (e.g., helping out others when needed). In these
cases, reporting should be based on the employee’s primary role and their official
categorical title (for example, as indicated in a Human Resources system).
Example
A CNA who goes to help hand out meal trays over the meal period for a short
amount of time. You wouldn’t want to try to separate out and attribute that 30
min. or so to a dietary duty.
3. Universal workers are more problematic because they probably do many different
jobs during the day (e.g. CNA, Dietary, Housekeeping, Laundry, etc.) and the time
spent doing each position would need to be captured in the system of record for
audit purposes. This would be more administratively burdensome such that the
facility may just want to report the major function of that shift (e.g. CNA).
25. Frequently Asked Question
• How should facilities report hours for staff who are
attending training? For example, a CNA might work in the
morning for 4 hours with residents and then have 3 hours
of in-service training in the afternoon.
According to CMS, If the direct care staff (e.g. CNA) attending
training (either onsite or offsite) is not available to provide
resident care, the hours that the nurse is in training should not
be reported. If another staff member is called in to fill in for a
nurse that is away for training, the hours for the called-in
nurse should be submitted. However, the hours for the nurse
in training may not be submitted.
26. Frequently Asked Question
• If an exempt employee works as a floor nurse to
fill-in when an employee has called off, can I
report those hours?
This must be handled very carefully so as not to run the risk of
violating the employee’s exempt status under FLSA rules, but
yes there is a way to report these additional hours.
27. Starting Now: Map Job Title Codes
• Match your organization’s
unique job
codes/descriptions to the
37 CMS job title codes
– Classify all agency and
contract workers
• Determine a process for
collecting appropriate job
title code at the beginning
of each shift
28. Frequently Asked Question
• How do we report on hours that are not captured
in our time and attendance system (salaried &
corporate staff, therapy, contract)?
Data reported should be auditable and able to be verified
through either payroll, invoices, and/or tied back to a contract.
There is an expectation of accountability for services provided.
Facilities must use a reasonable methodology for calculating
and reporting the number of hours spent on site conducting
primary responsibilities, based on payments made for those
services.
29. Starting Now: Collect Hours
• Define your data collection process for:
– Hourly staff
– Contract workers
– Salaried staff
– Corporate staff
• For those not captured within a system investigate
what options are available to best fit your processes
• Contact the agency and contractor your organization
utilizes to determine if they are able to provide a
CMS ready report of those hours worked.
30. Starting Now: Focus On Daily Staffing Levels
• Benchmark staffing levels against
budget/Five Star Quality Rating
• Evaluate staffing requirements
every shift
– Allow for activity and manage like
an employee absence
• Gain visibility into staffing
– Alert management when
approaching staffing risk
31. Starting Now: Get Predictable & Flexible
• Adjust staff as needed
– Cancel shifts or call in staff as
needed
– Re-allocate staff to direct care
positions – be sure this is
documented
• Correlate labor staffed to
needs based on estimated
future census
• Keep overtime top of mind
32. Required Census Data
• PBJ requires that census
information be provided for
the last day of each month.
– Medicaid: Number of
residents whose primary
payer is Medicaid
– Medicare: Number of
residents whose primary
payer is Medicare
– Other: Number of
residents whose primary
payer is neither Medicaid
nor Medicare
Associations have
objected to only
submitting census data
for the last day of each
month. They view it as
misrepresentative and
unreliable in depicting
the hours of direct care
provided per resident
per day.
33. Review PBJ Submission
• Set budgets per job code
– Identify information gaps
• Fill gaps by importing data or manual entry
• Share data with key stakeholders for review
• Make sure data is auditable
34. Submitting PBJ Data to CMS
• Manual data entry
• Upload an XML file
directly from an
automated system
• Combination of both
35. Frequently Asked Question
• With the file size limitation of 5 MB, are we going to
be able to upload multiple files for that same facility,
or are we going to have to break it down if it goes
over 5 MB?
CMS does allow you to upload your ZIP files as many times as
you would like throughout the collection and 45 day grace
period. Keep in mind that CMS requires an XML file format of
your data. In this format, 5 MB is quite large.
36. Utilize Technology
• Too many moving parts with
information in multiple systems
to do this all manually
• Software can provide the help
you get staffing right
– Meet PBJ/Five Star staffing
goals
– Automate scheduling & labor
management
– Staff to resident need and labor
budgets
37. Meet PBJ staffing regulations
Eliminate data gathering complexities
Improve reporting accuracy with checks and balances
OnShift Payroll-Based Journal Reporting
Our PBJ software and our post-acute care staffing
experts will:
• Set up data collection processes
• Gather staffing information from scheduling, time-
clock, and clinical systems
• Fill gaps, such as contractor and agency hours
– Import staffing reports
– Utilize an easy-to-use check-in app
• Review for accuracy with a PBJ dashboard
• Get PBJ submission-ready reports with a click of a
button
38. Peter Corless
EVP of Enterprise Development
OnShift
Shelly Szarek-Skodny
President/CEO
Diversified Health Partners, LLC
QUESTION & ANSWER
39. Learn More
Get PBJ-Ready!
• Whitepaper: 5 Steps to Get
Payroll-Based Journal (PBJ)
Ready
• Blog posts on the latest PBJ
information
• See OnShift’s Payroll-Based
Journal Software
www.OnShift.com/pbj-
sneak-peek