The document outlines the development of a patient record management system aimed at improving data management in hospitals currently reliant on excel sheets. It specifies the scope, functional and non-functional requirements, including features for patient tracking and billing. The system is designed for single-user access within a hospital's infrastructure, ensuring secure and efficient handling of patient information.

2. PATIENT RECORD
MANAGEMENT SYSTEM
Software Engineering Project By:
Javeria
11-arid-3303
MIT-2
University Institute of Information Technology,
Rawalpindi(UIIT,UAAR)
Pakistan

3. • Introduction
• Scope
• Functional Requirements
• Non-functional Requirements
• Activity List
• Gantt Chart
• Network Diagram
• Entity Relationship Diagram
• Data Flow Diagram
• State Transition Diagram
• Testing

4. INTRODUCTION
• Hospitals these days use excel sheets to maintain the
various patient details like patient information, ward,
bed number, billing details etc.,
• manual operation
• number of patient details that are stored in a single
excel sheet is limited.
• Searching for information with respect to certain criteria
could be difficult.
• data stored in those excel sheets is not very secured.
• If we want to maintain more than one copy of this excel
sheet then inconsistency may arise.
• We make use of a database to provide the required
details, instead of using an excel sheet.

5. INTRODUCTION(Cntd..)
• The information regarding patients can be stored in database.
• It can update the table fields (patient details, the amount to be paid /
any balance remaining, the ward number, the bed number, the
registration number, case number, etc.) as soon as a new patient
admits.
• Enter the ward number for the patient either in the general ward or the
ICU.
• Settle all bills pending to be paid by a patient before the patient’s
discharge.
• Keep a track of all beds occupied / free in both the ward and the ICU.
• Keep a track of all transfers of patients from the general ward to the ICU
and vice versa.
• View information of all patients details, their admit time and the
amount to be paid based on the treatment given and the ward selected.

6. SCOPE
• This system can be used by only team members
and administrator of a particular hospital.
• The database can be used by team members in
order to search, edit and add patient details.
• The database can be accessed only after
installing the software on local system.
• This software can be used by only by a single
user at any instant.
• The systems’ usage is confined to usage by single
organization.

7. FUNCTIONAL REQUIREMENTS
• The system should add the details along with
automatically generated registration number
of newly admitted patients to the database.
• The system should search for existing patient
details for a given registration number.
• The system should keep the track of vacant
and occupied beds in general ward and ICU.

8. NON-FUNCTIONAL REQUIREMENTS
• Usability: The system should be user friendly and
self-explanatory.
• Availability: The system should be available 100%
for the user and is used 24 hrs a day. The system
shall be operational 24 hours a day and 7 days a
week.
• Accuracy: The accuracy of the system should be
limited by the accuracy of the speed at which the
users of the system use it.
• Access Reliability: The system shall provide 100%
access reliability.

9. ACTIVITY LIST

10. GANTT CHART

11. NETWORK DIAGRAM
2
3 4
1
5
9 6
8
7

12. Receptionist
Patient ID
Name Patient ID
Receive
Ward no.
Name
In Patient Out Patient
Bed no.
History
History Record
saved in
Patient Record
Database
ENTITY Managed
RELATIONSHIP by
DIAGRAM System
Administrator

13. DATA FLOW DIAGRAM
Level 0
System
Update Administrator
data
Get
Patient view
Record
Get Database
view
Patient data
stored
Patient

14. Level 1
Patient Received by
Receptionist
Indoor/outdoor Take patient
patients registered history,
in Store record
Patient record
database
Manage
Allocate Patients
ward no. /
bed no.

15. Patient record
database Level 2
Manage
patients
Amount to be paid based
Keep track on treatment given /ward
Add new
of free selected
indoor/ Search
beds outdoor patient by
patient name
Show free info
beds in Make
Add
ward and patient bills
ICU Search
patient
Show in
Allocate free bed to Allocate free bed patient
new indoor patient View patient
to new indoor info
registration no.,
patient
name, date
discharged, date
Allocate ward admitted, history,
no./bed no. treatment, bills View
to indoor patient
patients details

16. STATE TRANSITION DIAGRAM
Fees paid
allocate Outdoor treatment
Login to ask patient
registration patient
Take no. Doctor
the system New details treat the
patient patient info Indoor patient
patient Patient
leaves
Allocate bed
no. in
ward/ICU Patient
details
added to
Receive database
treatment
Treatment
completed
Pay the Update
bills database
All bills
cleared
Patient
Patient details
discharged added to
database

17. TESTING

18. Javeria