The paperless office is an organization-wide goal that companies continue to discuss, debate, and strive to achieve. The reality is, paper still exists and it won’t just go away easily. The amount of paper flowing through offices has substantially decreased over the years, but it’s still a big part of everyday business processes. The growth of digital documents and new technologies has created opportunities to move to a more efficient digital work environment. The problem is that these new processes and workflows are frequently developed without considering that paper is still in the mix. • Why paper just won’t go away • Tips on managing the paper • Technology; digital to paper bridge • Unified document management http://info.archivesystems.com/DontLetPaperBeAPainInTheProcess_On-Demand.html

1. Don’t let paper
be a pain in the
…..Process
BJ Johnson
VP Solutions
Archive Systems, Inc.
@ArchiveASIU
bjjohnson@archivesystems.com

2. • Why paper just won’t go away
• Tips on managing the paper
• Technology; digital to paper bridge
• Unified document management

3. People + Paper + Process
= Problems

4. Businesses started with paper-based process
The US spends $25-35 billion annually filing, storing & retrieving paper documents

5. Today more documents are
born-digital, but paper
hasn’t gone away

6. “46% consider
the biggest single
productivity improvement
for most business processes
is to remove the paper”
Source: AIIM Paper Wars 2014 – an update from the battlefield

7. “67% of organizations are
10% or less towards their
goal of paper-free
processes”
Source: AIIM Paper Wars 2014 – an update from the battlefield

8. Disjointed processes
paper & digital
in separate workflows

9. Why are companies
struggling to keep paper
out of process?
1.Business as Usual
2.Compliance
3.Lack of the Right
Tools

10. 1. Business as Usual
Inbound and internal documents
are a mix of paper and digital

11. More than 70%
of employee files
are paper-based
50% of invoices
arrive as paper

12. 2. Compliance Paper recordkeeping a
default
Wet signature needed;
fact or fiction

13. 3. Lack of the Right Tech-Tools

14. Securely Share
one or many docs
View on any
Device
Connect
to other
technologies
Manage over the
entire Lifecycle
The Must-Have Tools

15. Keeping paper
out of
business processes
1. Don’t let paper in the door
2. Digital access
3. Unified document management

16. 1. Don’t let paper in the door
• Origin & format
don’t matter
• Automation

17. Fax
Email
MFP/MFD
FTP
Capture-Organize-Route-Store-Delete
HRIS
ERP
Origin & format
doesn’t matter

18. • Classify
• Extract
• Route
Automation

19. 2. Digital access
Secure
Sharing
Data
Rooms
Workflow
Mobile
Role-based
Access
Document
Portal

20. Secure Sharing

21. Secure
Data Rooms
Document Portal

22. 3. Unified document management

23. Fax
Email
MFP/MFD
FTP
HRIS
User Experience;
the same
for paper and digital

24. Take-Aways!
Problems
1. Business as usual
2. Compliance
3. Lack of the right tech-tools
Solutions
1. Don’t let paper in the door
2. Digital access
3. Unified document management

25. bjjohnson@archivesystems.com
Twitter - @ArchiveASIU
LinkedIn – BJ Johnson

26. info@archivesystems.com
#ArchiveUC15