1. ORMS NewsFlash
V o l u m e 1 , I s s u e 2 M a y 2 4 , 2 0 1 1
ORMS Pilot Agencies coming On-board!
Highlights
Agencies com- Mary Beth Herkert, Connor Edmonds and their team have
ing On-board been working with Pilot agencies to ensure their records ORMS Project
Message from classification and structure are well-prepared for migrating Conference Call
the State into HP TRIM.
Archivist Monday,
They have been and will be communicating with Agency
Synergy Data
Administrators the On-Boarding/Implementation process, June 6th 2011
Center
training plans, etc. Each agency’s start date will be unique,
Kapish TRIM
based on records readiness. 10:00—10:30
Training
The ORMS Management Teams are refining an overall
a.m.
roll-out schedule for the Pilot / Proof of Concept organiza-
tions. More details will be discussed during the first Pilot Call-in number:
meeting on Monday, June 6th. We hope you will join us!
1-866-476-8702
The Pilot meetings are designed to communicate the
Inside this project status with the Pilot agencies. In the future, this Participant Pin:
issue: group of representatives of the pilot agencies will become
the Change Control Board for the ORMS Project. 247526
Agencies com- 1
ing On-board We look forward to this Pilot meeting!
ORMS Project
Conference Call
1 Message from the
State Archivist
Message from 1
the State Ar- A lot has happened here at the Archives since the kick-
chivist
off meeting in February. We have added three new
Synergy Data 2
agencies – Milwaukie, West Linn and Public Utilities
Center
Commission; and have been busy with our other pilot
Kapish TRIM 2
Training
agencies.
RESOLV Issue 2 The Department of Energy is eagerly awaiting the arrival of the hardware and software in
Tracking Tip
Baker City so that that can begin to put their records into HPTRIM. In addition, the City of
Beaverton’s City Attorney and Planning Department’s are also ready to begin entering re-
cords. The Archives Division’s Records Management Unit will begin building Tualatin Hills
Park and Recreation’s file structure this week, so things are really hopping on our end! We
really appreciate the eagerness and cooperation of our pilot agencies and know that this will
help us to deliver the best possible results.
-Mary Beth Herkert

2. Page 2Page 2
Contact Us at ORMS Support:
Phone:
1-888-354-2006
Rebecca Van Cleave (left)
E-mail:
and Sara Morgan (right),
ormssupport@chavesconsulting.com
“Exceptionally ORMS Support Desk Team
talented and
Synergy Data Center - Baker City, OR
skilled, quickly
Secure Racks in SDC
understanding
The hardware and software
the full scope have been ordered! Once hard-
and complexity ware has been delivered to the
secure Synergy data center, the
of technology technology team will place,
issues from high configure and test the infra-
structure for entry of agency
level concept to records.
very detail Synergy Data Center is a state-
oriented. Great of-the-art TIER 3 data center
in Baker City, Oregon provid-
problem solvers ing the highest level of safety,
with excellent security, and reliability.
Historic Baker Tower
people skills.“
Kapish TRIM Training
– Wyoming Deputy The ORMS Team is coordinating a Power User HP TRIM Training course with
Secretary of State Kapish. As a HP Software Gold Business Partner, Kapish provides high quality
services and support for all version of TRIM for clients around the world. One or two
individuals from each Pilot agency will be invited to attend.
More information will be available to Pilot agencies soon.
RESOLVTM Issue Tracking Tip
Each Pilot Agency has two Agency Administrators with access to
the ORMS Support Team’s Issue-Tracking System, RESOLVTM.
TIP: Use the Issue Navigator to browse all the issues in
RESOLV’s database.
Click “Issue” and query your search.
ORMS NewsFlash