1. ORMS NewsFlash
V o l u m e 2 , I s s u e 2 F e b r u a r y 1 5 , 2 0 1 2
ORMS HP TRIM DEMO IN SALEM
Highlights
SoS Archives Records Management will host an Oregon Records Management Solution
 ORMS HP
TRIM DEMO HP TRIM Demonstration at the SoS Archives Building in Salem tomorrow February 16th
 Message from
for agencies interested in learning more about ORMS!
the State Mary Beth Herkert, State Archivist, Connor Edmonds, SoS Archives Records Manager,
Archivist
and Autumn Tysko of HP, will demonstrate HP TRIM and explain the ORMS model to
 Things you may interested agency representatives. Agency stakeholders will have the opportunity to ask
like to know...
questions and explore the benefits and security included in this comprehensive solution.
 Eastern Oregon
ORMS Demo If you or someone you know would like to attend, please contact the ORMS Support Desk
for additional information at ormssupport@chavesconsulting.com or 1.888.354.2006
10th ORMS Pilot Group Conference Call
Monday, March 12th, 2012 @ 10:00—10:30 a.m.
Inside this
issue:
Message from the State Archivist
ORMS Demo in 1 We are now eight months into the project and moving right along. We are actively
Salem
working with all but three of the eleven agencies we have onboard right now. We
Pilot Group 1 will start Hillsboro later this month and hope to be in Tillamook in March. We will
Conference Call also add the Governor's Office in April, assuming we receive the first of our grant
monies on time. So, although we currently only have 200 users, we are confident
Message from 1 that when we hit the one year mark in June that we will have close to 500 more
the State users actively using ORMS.
Archivist
Questions— 2 Connor and I continue to do demos for interested agencies with a lot of interest
Contact the being generated in joining ORMS. We are also hopeful to have the vacant Records
Support Desk Management position at the Archives filled within the next month. This will add a
Things you may 2 vital resource to this project as we continue to push forward.
like to know
In addition, our project continues to garner interest nationwide and I will be pre-
Eastern OR 2 senting the build and success of ORMS at the National Association of Government
Demo Archives and Records Administrators (NAGARA) Conference in July, in Santa Fe,
New Mexico.
We appreciate all of your hard work to date and encourage you to keep pushing
forward so we can keep that user counts growing!
- Mary Beth Herkert

2. Page 2Page Do you have questions related to ORMS and HP TRIM?
Contact the ORMS Support Desk!
Please call the ORMS Support Desk at Chaves Consulting for assistance. We will help
you answer questions, work through issues, find solutions, and track all issues in
RESOLV! If needed, we will connect with another ORMS Implementation Team
member for help to resolve your issue. We are here to assist all ORMS users!
1-888-354-2006 or ormssupport@chavesconsulting. com
You may like to know...
ORMS FAQ: The ORMS Team has been building an ORMS FAQ throughout the Pilot phase. The ORMS
Support Desk can provide the FAQ to those who request one.
ORMS website: The ORMS Implementation Team is working towards providing an ORMS website in
the near future.
Web Client User Guide: A few of the ORMS Pilot agencies are using HP TRIM Web Client. The ORMS
Implementation Team is creating a Web Client Guide for those users.
ORMS HP TRIM User Guides: The ORMS Support Team has been updating both the Power User and
End User Guides as needed. We plan to reissue revised guides every six months to the current ORMS
agencies. Revisions are tracked in RESOLV on ORMS-140!
NewsFlash: If any ORMS users have an item they’d like to be announced in our monthly ORMS News-
Flash, the ORMS Support Team would be happy to add helpful information for you!
Eastern Oregon ORMS HP TRIM Demonstration
May 4th 2012 in Baker City, Oregon
The ORMS Implementation Team has teamed up with the coordinators of
the Eastern Oregon Association of Municipal Recorders (OAMR) Workshop
that will be held in Baker City, Oregon to provide an ORMS HP TRIM demon-
stration the same afternoon. The Demo will be presented by Mary Beth
Herkert, State Archivist, and Connor Edmonds, SoS Archives Records
Manager. A Synergy Data Center tour will also be provided by Ryan Chaves,
Synergy Data Center Administrator. We invite Eastern Oregon agency
representatives to join us for the ORMS Demonstration on May 4th at 2:00
p.m. If you or someone you know would like to attend, please contact the
ORMS Support Desk. Invitations to follow.
ORMS NewsFlash