This company was formed as a temporary joint venture between ASIC, Sinva S.A. and Aurea to digitize and index documents for UGGP, a Colombian government agency. The company uses a functional departmental structure with departments like human resources, production management, technology management, and others. Each department plays an important role in receiving documents, digitizing them, indexing the information, ensuring quality, and delivering the materials to customers on time.

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Manuela Beltrán
University
Organization Chart
Ingles Técnico
Tutor : Saúl González
By : Yamile Amaya Pico

2. Contents
Organizational structure1
Model2
Organizational chart3
Departmental Functions4

3. Organizational structure
 This company is the temporary junction
companies ASIC , Sinva S.A and Aurea , whit
the objective of digitize and index the
documents belonging to UGGP (Unidad
Administrativa Especial de Gestión Pensional y
Contribuciones Parafiscales de la Protección
Social in Spanish ) that is a technical character
entity whit the function of address two
specialties:
 Acknowledgment of pension of national
public entities
 Tracking of the parafiscal contributions to the
social protection system in Colombia

4. Model
 our company is departmentalized on a model of
functional structure in that each department is
led by professional staff trained in managing and
addressing legal files as well has extensive
knowledge on this type of documents also we
follow a production line at the reception and
archiving of all documents wherein each
department plays an important role
www.themegallery.com

5. Organizational chart
Project
Manager
Human
Resource Management
Production
Management
Management
of Technology
Assistant
Human Resources
Returns
Coordinator
Process
Coordinator
Technical
Support
Indexing
Coordinator
Quality
Coordinator
Digitization
Coordinator

6. www.themegallery.com
Departmental Functions
“Human Resource Management”
 Human resource functions are
formalized selection, evaluation, and
payroll processes. The efficient and
effective management of "human
capital“.
“Assistant Human Resources ”
 is the person who is responsible for
registering all the news, makes the
certifications and is pending staff eg
birthdays.
Human Resources department

7. www.themegallery.com
Departmental Functions
“Production management ”
 Production management is responsible
that in the production section all should
be to date so you can deliver the
material at time customer .
“Digitization Coordinator”
 is responsible for meeting production
requirements in the digitization of the
images of the records.
Production management department
 ensures that the process of fingering be
fast and fulfill customer delivery also
ensures of the personal that digita
information for creating databases.
“Indexing Coordinator”

8. www.themegallery.com
Departmental Functions
“Quality Coordinator”
 is the responsible that the product to be
delivered this well done and according
to customer requirements
“Returns Coordinator ”
 is the person who notifies and returns
inconsistencies found when processing
pension records
Production management department

9. www.themegallery.com
Departmental Functions
“Management of technology”
 is responsible for the operation of both
the part of sowfare like the haware ie
maintenance of all computers and
scanner as well as verify the correct
operation of programs.
“Process Coordinator”
 is responsible of the compliance with
the planned production targets should
also be conscious of the staff and
report all the news both personnel and
production and holder.
Department of Management of technology
 is the responsible for performing the
preventive and corrective maintenance
for computer equipment, scanners and
printers
“Technical Support ”

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