This document provides an overview of SAP HCM and discusses key HR concepts such as organizational structures, personnel administration, and master data. It explains that HR differs from other modules through its use of infotypes, logical database, macros, and specialized data storage and authorization checks. The presentation then covers enterprise, personnel, and organizational structures as well as jobs, positions, employee groups, and other components that make up the overall personnel structure in SAP HCM.

1. “ DISHA ”
Enterprise Application Project
SAP HCM – EHP04
Presales presentation
Al HALAL SOAPS & PERFUMERY
DHAKA , BANGLADESH

2. WHO AM I ?
Aditi Tarafdar
Consultant – SAP HCM ECC 6.0V
EMP ID : 110039
XXXXXXXXXXXX

3. Why HR is different from other modules ?
The following concepts are defined in HR which
differs this module with other modules
1. Use of Infotypes/ Basket of Infotypes
2. The use of Logical Database
3. Use of Macros
4. Storage and Access of data
5 Authorization checks
3

4. A safe System
 HR in Information system is –
 Intelligent
 Process oriented
 Can be customized
 Flexible
 Transparent
 Cost & time effective
 High ROI
4

5. Structures in HR
5

6. Enterprise, Personnel and Organizational
Structure
6

7. Enterprise Structure
7

8. Organizational Management
Module Overview
•Forms the basis for the entire personnel planning and
development application
•Facilitates analysis of the organizational structure
•Allows planning to develop actual and proposed personnel
scenarios
8

9. Personnel Administration
Module Overview
•Establishes organizational hierarchies
•Used to perform essential personnel administration tasks such as:
–hiring employees
–performing organizational reassignments
–termination from the University
–salary adjustments
•Data stored in such a way that you can easily access and maintain at
any time
9

10. Client & Co Code
Personnel Area
Personnel Sub Area
10

11. Organization :
We can define an Organization as an individual Enterprise
(company or industry) in which someone is leading it and with
some departments like HR,Marketing,Finance,R&D etc.
For any organization Employees are the most powerful
resource. So to maintain the employee related data we require
one system which ensures accuracy and consistent within the
Organization.
11

12. ORGANIZATION HIERARCHY
DISHA GROUP
DISHA INC
DISHA LTD Company code
Kolkata R Ind Est Personnel Area
Personnel Sub-area
Hariyana Mfg
Employee
Purchase Group
Group
Sales 12
Sales Group

13. Personnel Structure
• For administrative purposes, the employees in an enterprise are divided
into two levels.
• The highest level is an employee group, the second, employee subgroup.
• These levels are subject to authorization checks, to define remuneration
levels or different work schedules, for example.
13

14. The components in Personnel structure are
Administrative :
Employee Group,
Employee Subgroup and
Payroll area.
Organizational :
Job,
Position and
Organizational unit.
14

15. Employee Group : General classification of employees.
Active ,
Retired,
Contractors and
External Employees.
Employee Sub group : Division of employee groups.
Hourly based,
Salaried,
Executives and
Trainees
Personnel structure (Contd…)
15

16. Payroll Area :
The active employees are also divided into
payroll areas that determine when they receive their
paychecks like weekly or semi-monthly.
Personnel structure (Contd…)
16

17. Developer Job
S / W Engineer Trainee Positions
General Manager
Job
Management Positions
Sr.Manager
Personnel structure (Contd…)
17

18. Job Positions
One to many
relationship
APCI Project - Job
Designing
Coding
Positions
Testing
Quality control
Personnel structure (Contd…)
18

19. Personnel Area
Personnel Area KOLKATA
KOLKATA Company Code
Company Code
PA
PA 1001 (India)
1001 (India)
Personnel Sub Area
Personnel Sub Area Company Code
Company Code
PSA ex : :Pune
PSA ex Pune 1001 ((India ))
1001 India
Currency
Currency INR
INR
Country
Country IND
IND
Group Chart of Accounts
Group Chart of Accounts
Chart of Accounts
Chart of Accounts INT
INT

20. Company Code
Company Code
1001 (India)
1001 (India)

22. Company Code
Company Code
1001 (India)
1001 (India)

23. Figure 2: KOPCS Relationship
K O
S C
P

24. Entering personnel data :
Employee-specific data is entered according to the following
guidelines:
• Fitting the employee into the organizational structure has the
highest priority; this is the first step in entering personal data.
• The set of valid entries for the entry mask is defined in the
validation tables.
• The set of valid entries in the tables is further restricted
depending on the organizational assignment of the employee.
24

25. Master data Infotypes :
When a new Personnel number is created , the following
Infotypes have to be maintained first.
• Events (0000)
• Organizational Assignment (0001)
• Personal Data (0002)
• Payroll Status (0003)
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26. Organizational Unit:
Table 1.1 : Master Data– Organizational Unit
Sequence Number Name of the Infotype Field Name Master Data
Infotype Number
• Start Date • __.__.____
• End Date • 30.12.9999
1 Object 1000 • Object Abbreviation
• Object Long Text
1001 • Start Date • __.__.____
• End Date • 30.12.9999
• Relationship Type • Org Unit – Cost
Center (A/011, Cost
Center Assignment)
2 Relationships • Org Unit – Position
(B/003 -
Incorporates, B/012
is Managed By
3 Description 1002 • Subtype • Standard SAP
Account 1008 • Company Code • Data will be
4 Assignment • Controlling Area captured as per the
• Business Area actual data.
Features
1028 • Address • Data will be
captured as per the
6 Address
actual data.

27. Job
Table 1.1.1 : Master Data– Job
Sequence Name of the Infotype Field Name Master Data
Number Infotype Number
• Start Date • __.__.____
• End Date • 30.12.9999
• Object
1 Object 1000 Abbreviation
• Object Long Text
• Relationship • Job – Job (B /
Type 035, is
Subsequent job
of).
2 Relationships 1001 • Job – Position:
(A/007,
Describes).
• Subtype • Description: Long
text description of
3 Description 1002 Job.

28. Table 1.1.2: Master Data– Position
Sequence Number Name of the Infotype Field Name Master Data
Infotype Number
• Start Date • __.__.____
• End Date • 30.12.9999
1 Object 1000 • Object Abbreviation
• Object Long Text
• Relationship Type • Position – Position
(A/005, Is
Subordinate to).
2 Relationships 1001
• Position – Person
(A 008, Holder).
• Subtype General Description will
3 Description 1002 be filled as per
• Open • Check / Uncheck
4 Vacancy 1007 • Vacancy filled
• Company Code • Data will be filled as
Account • Personnel Area per the
5 Assignment 1008 • Personnel Subarea actual data
Feature
Employee Group / • Employee Group • Data will be filled as
6 Employee 1013 • Employee per the actual data
Subgroup Subgroup
10 Obsolete 1014 • Obsolete • Check / Uncheck