The document outlines the planning requirements for organizing a sports or outdoor event, including determining the type of event, date, participant sign-up process, required resources, event structure, costs, promotion methods, potential problems, contingency plans, health and safety considerations, and assignment of group member roles. Planning elements covered are the event format, budget, funding, risk assessment, and division of organizing tasks.

2. I decided to organise an event at…..
Include;
 Type of event eg sports or outdoor
activity
 Date
 Time

3.  Who will be taking part in the event
 How will you get people signed up for
the event

4.  What will you need to run the event
 How will you get these resources

5.  What structure will you have to your
event?
 Knockout / league / top scorers etc
 Draw an example model of the structure

6.  This slide is important!
You need to make it clear how much the
event will cost, how much each person
will pay and how you will be getting the
money. The next slide is an example of
how it should look.

7. Outgoings
Bowling = £1.75 per game
10 players playing 2 games 20 x £1.75 =
£35.00
Trophy = £5
Total expenses = £40.00
Income
Charge players £4 each 10 x £4 = £40.00
Total income = £40.00

8.  How will you promote the event?
 If you have made posters show an
example of them now

9.  What are the likely problems you may
face when running this event?

10.  From the problems you have identified,
how will you try and minimise these?
 What plans have you got in case things
go wrong on the day eg if people don’t
turn up what will you do?

11.  How will your event adhere to health
and safety?
 You will need to produce a mini risk
assessment for the event

12.  What were the roles of each member of
your group eg;
 Who did what jobs eg; John was in
charge of all the promotional jobs. He
created posters and went round classes
signing people up