OKE is an acronym for Oracle Project Contracts which is a tool for contract creation, execution, and management that links contracts and documents in Documentum. It provides benefits like consistent contract processes, real-time access to contract data, and enhanced reporting capabilities. The document discusses how OKE integrates with other Oracle systems like Project Accounting, Purchasing, and Payables to track changes to project budgets, commitments, forecasts, and actual costs through the contract, PO, invoicing, and change order processes.

1. Oracle Project Accounting/Contracts
Presentation
Integration Overview

2. 2
What does OKE stand for?
OKE is an acronym for Oracle Project Contracts
O Oracle
K Contracts (legal abbreviation for)
E Engineer to Order

3. 3
OKE Project Scope
• Defining, implementing, and training employees on standard processes and
technology for integrated contract execution and management
• Converting active contract data
– Converting contract data related to active Construction projects from legacy system
and Oracle Purchasing to OKE (8 Construction Projects)
– Scanning those contracts and related documents and saving them to Documentum
Contract
Execution
Business
Document
Management
Contract
Change
Management
Requisition/
Purchase
Order
Project
Closeout
Reporting and Analysis
Processes: Technology:
Project
Contracts

4. 4
What is OKE?
• A repository for contract financials and reporting information
• A structure for executing and managing contracts and their related
documents (e.g. letters of intent, business documents, and change
orders)
• A tool to link to contracts and business documents in Documentum
• A tool for contract creation--you cannot print out your final contract
from OKE
• Generating additional work
• Intuitive--it will take some practice to get used to its functionality
OKE is...
OKE is not...

5. 5
Benefits
 Consistent contract processes and technology
 Automated reminders to facilitate contract compliance
 Single data entry point for contract information
 One version of the truth
 Real-time access to comprehensive contract data in a single contract
repository
 Enhanced reporting capabilities
 Compliance with Sarbanes-Oxley Act
 Intensive use of Oracle Workflow for approval authorizations
How will you benefit from OKE?

6. 6
Background
Systems view
HFM
PowerPlant
Asset
Management
Bid Models in
Excel
Spreadsheets
Oracle Project
Accounting
Budget
Actuals
Actuals at the
company level,
Consolidated
forecast
Unconsolidated
forecast, Budget
Oracle General
Ledger
Actuals
CWIP for
construction Projects
Commitments
Oracle Project
Contracts
Forecast
"Trends"
Capitalized Interest
Oracle
Accounts
Payable
Maximo
Actuals
Hyperion
Planning
Unposted Invoices
& Actuals Actuals
Actuals at company
level
Payroll
Oracle
Purchasing
Depreciation, Additions,
Retirements, & Capitalized
interest
Invoices
Actuals
Actuals
Purchase
Orders
Commitments &
Actuals
Fixed asset balances,
depreciation & CWIP
for non-constr. capital
projects
EDW
Reporting

7. 7
High-level Execution/Management Process
Business
Document
Management
Change
Management
Project
Closeout
Reporting and Analysis
Contract
Execution
Requisition/
Purchase
Order
Contract Execution
• Enter letter of intent and contract
information in OKE
• Utilize approval workflows
• Access contract documents via
Documentum
Business Document Management
• Send and receive business documents
• Enter business document information in OKE
• Access business documents in Documentum
Requisition/Purchase Order
• Initiate requisitions via OKE
• Import and autocreate requisitions into
POs in Oracle Purchasing
Change Management
• Enter trends, internal contract adjustments,
and change orders
Project Closeout
• Closing contracts and the project
Reporting and Analysis
• Inquire on contract data
• Run contract reports

8. 8
Integration Points of OKE with Other Systems
Oracle Project
Contracts
Oracle Project
Accounting
Documentum
Oracle
Purchasing
Trends Requisitions
Document Images
Commitments
Oracle
Accounts
Payable
Actuals

9. 9
What is a Project?
• A Project is a body of work to which costs are charged and
tracked
• A Project can be made up of one or many tasks, which identify
the specific breakdown of the project work
– The hierarchy of tasks is called the Work Breakdown Structure (WBS)
Project
Task 1 Task 2
Task 1.1 Task 1.2 Task 2.1 Task 2.2
Coding
happens at
the lowest
level task
only

10. 10
What is a Project Template?
• A Project Template is a pre-defined WBS structure that can be
copied and modified to create new projects
• Mirant has various groups of templates/projects

11. 11
Template Example - Construction
00
Indirect Accounts
01
Sitework &
Demolition
02
Concrete
Construction
Template
Tasks
0200000
Boilerhouse HRSG
Slabs
000
Home Office
Administrative
Charges
010
Site Prep, Grading &
Improvement
020
Powerhouse Concrete
0203000
Turbine / Generator
Equipment Foundation
0204000
Misc. Powerhouse
Equipment
Foundations
Sub-
Tasks
Lowest
Level
Sub-Tasks
for 020

12. 12
What is a Parent Project?
• Organization of multiple sub-projects under a primary project
• Allows inquiry across sub-projects
Business
Dev
Parent (Master)
Sub-
Projects
Business
Development
Tasks
Tasks
Finance
Ops &
Maint
Equipment Construction
Finance
Tasks
Operations &
Maintenance
Tasks
Equipment
Tasks
Construction
Tasks
(Cost Codes)

13. 13
Changes in Project Accounting Example
- Contract to PO
Oracle Project Contracts
Contract Deliverables Tracking System
Budget
$ X
$ X
$ X
$ X
$40M
Commitments
$ X
$ X
$ X
$ X
$35M
Actuals
$ X
$ X
$ X
$ X
$0M
Forecast to
Complete
$ X
$ X
$ X
$ X
$0M
Forecast at
Completion
$ X
$ X
$ X
$ X
$35M
Variance
Requisition PO
Board Approved
Project Budget
Project Status Inquiry (PSI) in Project Accounting
$ X
$ X
$ X
$ X
$5M
Oracle Purchasing
Commitments
Oracle Project Accounting
BD
Construction
Finance
O&M
Equipment
$40M $35M $0M $0M $35M $5M
Parent
Project
Mirant agrees to buy engineered equipment from a vendor for $35M.
(Updated Weekly)
(Updated Nightly) (Updated Nightly)

14. 14
Changes in Project Accounting Example -
Invoice
PO
Oracle Purchasing
Invoice
Oracle Payables
Actuals
Oracle Project Accounting
Project Status Inquiry (PSI) in Project Accounting
Vendor sends Mirant a progress billing for $10M.
Budget
$ X
$ X
$ X
$ X
$40M
Commitments
$ X
$ X
$ X
$ X
$25M
Actuals
$ X
$ X
$ X
$ X
$10M
Forecast to
Complete
$ X
$ X
$ X
$ X
$0M
Forecast at
Completion
$ X
$ X
$ X
$ X
$35M
Variance
$ X
$ X
$ X
$ X
$5M
BD
Construction
Finance
O&M
Equipment
$40M $25M $10M $0M $35M $5M
Parent
Project
Board Approved
Project Budget
(Updated Weekly)
(Updated Nightly) (Updated Nightly)

15. 15
Changes in Project Accounting Example
- Trend
Oracle Project Contracts
Forecast to Complete
Oracle Project Accounting
Project Status Inquiry (PSI) in Project Accounting
Mirant realizes the equipment may cost $40M instead of $35M.
Budget
$ X
$ X
$ X
$ X
$40M
Commitments
$ X
$ X
$ X
$ X
$25M
Actuals
$ X
$ X
$ X
$ X
$10M
Forecast to
Complete
$ X
$ X
$ X
$ X
$5M
Forecast at
Completion
$ X
$ X
$ X
$ X
$40M
Variance
$ X
$ X
$ X
$ X
$0M
BD
Construction
Finance
O&M
Equipment
$40M $25M $10M $5M $40M $0M
Parent
Project
Board Approved
Project Budget
(Updated Weekly)
(Updated Nightly) (Updated Nightly)
Trend Deliverables Tracking System

16. 16
Changes in Project Accounting Example -
Change Order
Project Status Inquiry (PSI) in Project Accounting
Mirant and Vendor agree the equipment will cost $39M.
Budget
$ X
$ X
$ X
$ X
$40M
Commitments
$ X
$ X
$ X
$ X
$29M
Actuals
$ X
$ X
$ X
$ X
$10M
Forecast to
Complete
$ X
$ X
$ X
$ X
$0M
Forecast at
Completion
$ X
$ X
$ X
$ X
$39M
Variance
$ X
$ X
$ X
$ X
$1M
BD
Construction
Finance
O&M
Equipment
$40M $29M $10M $0M $39M $1M
Parent
Project
Oracle Project Contracts
Change Order Deliverables Tracking
System PO
Oracle
Purchasing
Commitments
Oracle Project
Accounting
Board Approved
Project Budget
(Updated Weekly)
(Updated Nightly) (Updated Nightly)
Trend