The document outlines enhancements to the submission workflow with a focus on a new user interface for MyDspace, featuring role-based dashboards, better metadata extraction from various sources, and configurable submission processes. It highlights improvements such as scalability, customizable sections, and new input types for better user interaction and data management. Next steps include finalizing Grobid integration and incorporating duplicate detection for compliance checks.

1. Enhanced Submission &
Workflow
Andrea Bollini, 4Science
Claudio Cortese, 4Science
Giuseppe Digilio, 4Science
Open Repositories 2019, Hamburg, June 10-13

2. About
● What’s new
● MyDSpace
● Submission process
● Conclusions

3. What’s new
● Modern and friendly UI
● Combine advantages from JSPUI and XMLUI
○ change target collection
○ automatic extraction of metadata
○ configurable workflow
● Customizable
● Better scalability

4. MyDSpace
New Dashboard

5. MyDSpace
New Dashboard
Based on role

6. MyDSpace
New Dashboard
Based on role

7. MyDSpace
New Dashboard
Based on role
Filters, search and sort

8. MyDSpace
New Dashboard
Based on role
Filters, search and sort
Functionalities
immediately accessible

9. MyDSpace
New Dashboard
Based on role
Filters, search and sort
Functionalities
immediately accessible
Import from external
source (PDF, BibTeX,
RIS, EndNote, etc.)

10. MyDSpace
New Dashboard
Based on role
Filters, search and sort
Functionalities
immediately accessible
Import from external
source (PDF, BibTeX,
RIS, EndNote, etc.)

11. MyDSpace
New Dashboard
Based on role
Filters, search and sort
Functionalities
immediately accessible
Import from external
source (PDF, BibTeX,
RIS, EndNote, etc.)
Better scalability /
Customizable

12. Submission process
New intuitive UI
Collapsable
sections
One-page form
Add optional
section

13. Submission process
New intuitive UI
Switching collection
should change
submission-process

14. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)

15. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)

16. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)
Integrated File import

17. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)
Integrated File import
Edit bitstream
metadata (configurable)

18. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)
Integrated File import
Edit bitstream
metadata (configurable)
Access condition

19. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)
Integrated File import
Edit bitstream
metadata (configurable)
Access condition
Embargo

20. Submission process
Configurable sections
PR is coming!

21. Submission process
Configurable sections
Input validation and
panel validation

22. Submission process
Configurable sections
Input validation and
panel validation
New input type: tagDraggable

23. Submission process
Configurable sections
Input validation and
panel validation
New input type: tag
Autocomplete / lookup

24. Submission process
Configurable sections
Input validation and
panel validation
New input type: tag
Autocomplete / lookup
Support authority
framework

25. Submission process
Configurable sections
Input validation and
panel validation
New input type: tag
Autocomplete / lookup
Support authority
framework
Language attribute at
single metadata level

26. Next steps
Finalize contribution of the GrobId Integration and Duplicate detection
Panels for Creative Commons, Sherpa/RoMEO
Administrative edit submission-like

27. Giuseppe Digilio
giuseppe.digilio@4science.it