OfficeCentral User Manual for Network Marketing (English) V1R2

© 2021 -AUTHENTIC VENTURE SDN BHD. ALL RIGHTS RESERVED.
© 2021 -Authentic Venture Sdn Bhd. All rights reserved. 1
OFFICECENTRAL
USER MANUAL FOR NETWORK MARKETING
VERSION : ENGLISH
© 2021 - AUTHENTIC VENTURE SDN BHD. VERSION 1 REVISION 2

TABLE OF CONTENT
 INTRODUCTION ....................................................................................................................................................3
 CONFIGURATIONS ................................................................................................................................................5
1. DASHBOARD AND REPORTS .................................................................................................................................8
2. ESTORES................................................................................................................................................................9
3. ORDER MANAGEMENT.......................................................................................................................................13
4. ACCOUNT............................................................................................................................................................15
4.1 ACCOUNTS TYPES ...........................................................................................................................................................16
4.2 ACCOUNTS......................................................................................................................................................................19
4.2.1. ACCOUNT DASHBOARD..........................................................................................................................22
4.2.2. ACCOUNT INFORMATION DETAILS.........................................................................................................23
4.2.3. BANK INFORMATION DETAILS................................................................................................................24
4.2.4. ACCOUNT INFORMATION.......................................................................................................................25
4.2.5. COMPANY INFORMATION......................................................................................................................27
4.2.6. BANK INFORMATION..............................................................................................................................29
5. NETWORK COMPENSATIONS MANAGEMENT ...................................................................................................30
5.1 POOL FUNDS...................................................................................................................................................................31
5.2 COMPENSATION TYPES ..................................................................................................................................................34
5.3 COMPENSATION GROUPS ..............................................................................................................................................38
5.4 COMPENSATION TRANSACTIONS...................................................................................................................................41
5.5 WITHDRAWAL REQUESTS...............................................................................................................................................42
6. FLOWCHART WITHDRAWAL REQUEST...............................................................................................................45

 INTRODUCTION
OfficeCentral is a system that uses cloud technology (internet cloud-based software) and
includes essential modules to manage a company, namely HRMS, Salary Calculation
(Payroll), Accounts and Customer Management (CRM).
OfficeCentral is a web application specially designed for small and medium industrial
companies to manage companies more efficiently and smoothly.
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If you need any help /questions regarding the OfficeCentral system, do not hesitate to
contact us or email us at support@ventures.com.my.
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© 2021 -Authentic Venture Sdn Bhd. All rights reserved

 CONFIGURATIONS
This sub module allows you to set configurations for network marketing. To setup, please follow
the steps as follow: -
1. Go to Network Marketing.
2. Then in “Configurations”, it will have two options as below: -
Description:
1  Click expand on “Shipping Methods” to view two options as above: -
 Click on “View Shipping Methods” to see all types of shipping.
 Click on “Add New” to add new shipping methods.
2 Click on “Pricebook and Inventory” to redirect to Inventory Module.

3. When you select “VIEW LIST”, you will see all information as per the following picture.
Description:
1 Click on this button “Add” to add a new shipping method.
2 Click on this button “Search” to search your shipping type.
3  Click on this button, “Details”, to see the data.
 Click on this button “Edit” to edit the data.
 Click on this button “Delete” to erase the data. However, please note that data can
only be erased if it is yet to be used. Once used, it can’t be erased.

4. When you select “Add New”, you will see all information as per the following picture.
Description:
1 Insert “Name” for shipping created.
2 Insert “Description” for shipping created.
3 Tick if it is internal shipping.
4 Tick if shipping is active.
5 Insert “Price” for shipping created.
6 Choose “Pricing Calculation Method” of shipping.
7 Choose “Pricebook Category” to create shipping.

1. DASHBOARD AND REPORTS
This sub module allows you to view the dashboard and report. To view this page, please follow
the steps as follow: -
2. Then in “Dashboard and Reports”, it will have two options as below: -
Description:
1 Click expand on “Dashboards” to view all options summarize transactions in network
marketing.
2 Click expand on “Reports” to view all options and download the report.

2. ESTORES
For this sub module, it allows you to set your eStores. To setup, please follow the steps
as follow: -
2. Then in “Estores”, expand “My eStores”, and it will have two options as below: -
Description:
1 Click “View List” to view all the eStores history.
2 Click on this button “Add New” to add new eStores.

Description:
1 Click on this button “Add” to add a new stock take.
2 Click on this button “Search” to search your raw material record.
 Click on this button “Delete” to erase the data. However, please note that data can
only be erased if it is yet to be used. Once used, it can’t be erased.

4. You select “Add New”, you will see all information as per the following picture.

Description:
1 You can insert eStores image. (If any)
2 You can key in eStores name. You are required to fill in all information marked with *.
3 You can key in the description.
4 You can choose the currency for these eStores.
5 You can tick if the network was operated.
6 You can tick if these eStores are active.
7 You can tick if these eStores are private.
8 You can select account types in this column.
9 You can select eStore price-book in this column.
10 You can choose shipping methods in this column.
11 You can insert any image for thank you page.
12 Click “Save” after finished record all information.

3. ORDER MANAGEMENT
This sub module allows you to set your order management. To setup, please follow the steps as
follow: -
1. Go to Order Management, and it will have three options as below: -
Description:
1 Click “View All Orders” to view all orders and dashboard orders.
2 Click expand “Process Orders” to view all and do transactions for order.

2. Go to Process Orders, and it will have six options as below: -
Description:
1 Click “New Orders” to view new orders.
2 Click “Currently Processing Orders” to view order processing.
3 Click “Ready to Ship Orders” to view orders completed and ready to ship.
4 Click “Shipped Orders” to view the order that was shipped.
5 Click “Delivered Orders” to view the order was successfully delivered.
6 Click “Completed Orders” to view orders completed and successful delivery.

4. ACCOUNT
This sub module allows you to record customer account. To setup, please follow the steps as
follow: -
1. Go to “Network Marketing Management”, expand “Accounts”, and it will have
two options as below: -
Description:
1 Click “Account Types” to view all types of accounts.
2 Click “Account” to view all and create an account.

4.1 ACCOUNTS TYPES
1 Then in “Accounts”, expand “Accounts Types”, and it will have two options as below: -
Description:
1 Click “View All Account Types” to view all accounts type.
2 Click on this button, “Add New,” to add a new account type.
2 When you select “View All Accounts”, you will see all information per the following picture.
Description:
1 Click on this button, “Add New Account Type,” to add a new selection.
2 Click on this button “Search” to search your account type.
3  Click on this button “Edit” to edit the data.
 Click on this button “Delete” to erase the data. However, please note that data can only
be erased if it is yet to be used. Once used, it can’t be erased.

3 When you select “Add New” for an account, you will see all information as per the following
picture.
Description:
1 You can “Name” to add a new account type.
2 Click on this button “Type” to choose the type of account.
3 Click on this button “Distributor Module Type” to distributor type for account type (if any).
4 Complete all information on “Network Settings” for the account under the network
program.

5  Click on this button “Back” to see a list of data.
 Click on this button, “Save Form”, to save the data.

4.2 ACCOUNTS
This sub module allows you to record customer account. To setup, please follow the steps as
follow: -
1. Go to “Network Marketing Management”, expand “Account”, and it will have two
options as below: -
Description:
1 Click “View All Account” to view all account’s records.
2 Click on this button, “Add New,” to add a new customer account.

2. When you select “View All Accounts”, you will see all information per the following
picture.
Description:
1 Click on this button, “Add,” to add a new selection.
2 Click on this button “Go to Online Registration” to add a new agent, stockist, etc.
3 Click on this button, “Advanced Search”, to filter data based on information needed.

 Click on this button “Delete” to erase the data. However, please note that data can only
be erased if it is yet to be used. Once used, it can’t be erased.

3. When you select “Details” for an account, you will see all information per the
following picture.
4.2.1. ACCOUNT DASHBOARD
When you select “Details” for an account, you will first see the dashboard for this account. You
will see all the information as per the following picture. There are six pieces of information for
this dashboard that you can know: -
I. Total Meeting by Staff.
II. Total Communication by Staff.
III. Total Sales Based on Invoices.
IV. Total Payment Received.
V. Average Annual Revenue.
VI. Growth Compared To Last Year.

4.2.2. ACCOUNT INFORMATION DETAILS
Next, you will see Account Information and other information for this account. You will see all of
the information as per the following picture. There are six things you can do for this account: -
Description:
1 Click here to insert the company logo or custom image. (If any)
2 Click here to send an email to the customer.
3 Click here to view the account statement by the current year.
4 Click here to view the account statement by all year.

5 Click here to view unpaid invoices and aging for this account.
6 Click here to activate and deactivate the customer portal for this account.
4.2.3. BANK INFORMATION DETAILS
Next, you will see bank Information and person in charge information for this account. You will
see all information as per the following picture: -

4. When you select “Add New”, you will see all information as per the below: -
4.2.4. ACCOUNT INFORMATION
For this sub module, you need to key in your account information. To setup, please follow the
steps as follow: -
I. To create a new account, you need to complete all of the information in “Account
Information”.
Description:
1 You can use the company logo or custom image. (If any)
2 Please key in the account name. You are required to fill in all information marked with *.

3 You can insert the account registration number.
4 You can use the short code for this account.
5 You can key in the corresponding tag number.
6 You can the related account type.
7 You can the order from your account. (If any)
8 You can use an introducer account. (If any)
9 You can key in the salesperson name related to this account.
10 Tick the column if that account is “Bumiputera”.
11 You can insert the person in charge contact detail of this account.
12 Click add if there have more than one contact for each account.
13 Click save form after complete fill in all the information.

4.2.5. COMPANY INFORMATION
For this sub module, you need to key in your company information. To setup, please follow the
steps as follow: -
II. After finish setup “Account Information”, The page will redirect to page “Company
Information”: -
Description:
1 Choose customer industry.
2 You can insert the Number of Employees of the customer account.
3 You can the company email.
4 You can insert the company phone number.
5 You can company fax number.
6 You can insert the company website URL. (If any)

7 You can company address line 1.
8 You can company address line 2. (If any)
9 You can address postcode.
10 You can the address city.
11 You can insert the address state.
12 You can insert the address city country.

4.2.6. BANK INFORMATION
For this sub module, you need to key in your bank information. To setup, please follow the steps
as follow: -
III. After finish setup “Company Information”, The page will redirect to page “Bank
Information”: -
Description:
1 You can the customer bank’s name.
2 You can insert the customer bank’s account number.
3 Choose bank type of customer bank.

5. NETWORK COMPENSATIONS MANAGEMENT
This sub module allows you to set your network compensations management. To setup, please
follow the steps as follow: -
1. Go to Network Compensations Management, and it will have five options as
below: -
Description:
1 Click “Compensation Transactions” to view all compensation transactions.
2 Click “Compensation Types” to view all and create the type of compensation.
3 Click “Compensation Groups” to view all and create a group of compensation.
4 Click “Pool Funds” to view all and create pool funds.
5 Click “Withdrawal Requesters” to view all withdrawal requests.

5.1 POOL FUNDS
This sub module allows you to set your pool funds. To setup, please follow the steps as follow: -
1. Go to Pool Funds, and it will have six options as below: -
Description:
1 Click “View List” to view the list pool funds record.
2 Click “Add New” to create new pool funds.

2. When you select “VIEW LIST”, you will see all of the information as per the following picture.
Description:
1 Click on this button, “Add New Network Pool Fund,” to add a new pool fund.
Click on this button “Delete” to erase the data. However, please note that data can only be
erased if it is yet to be used. Once used, it can’t be erased.

Description:
1 You can insert “Name” for pool funds.
2 You can insert “Description” to describe the pool funds.
3 You can “Tick” if the pool fund is active.

5.2 COMPENSATION TYPES
This sub module allows you to set your compensation types. To setup, please follow the steps as
follow: -
1. Go to Compensation Types, and it will have six options as below: -
Description:
1 Click “View List” to view the list compensation type record.
2 Click “Add New” to create a new compensation type.

Description:
1 Click on this button, “Add New Network Compensation Type,” to add a new compensation
type.
2 Click on this button “Search” to search your type of compensation’s record.

Description:
1 You can insert “Name” for the compensation type.
2 You can insert “Description” to describe the compensation type.
3 Choose “Compensation Calculation Type” for compensation type.
4 Choose “Compensation Calculation Amount Source” for compensation type.
5 Choose “Compensation Payment Type” for compensation type.
6 Choose “Compensation Levels” for compensation type.
7 You can insert “Number of Levels” for compensation levels.

8 You can “Tick” if the compensation type is active.

5.3 COMPENSATION GROUPS
This sub module allows you to set your compensation group. To setup, please follow the steps as
follow: -
1. Go to Compensation Groups, and it will have six options as below: -
Description:
1 Click “View List” to view the list compensation group record.
2 Click “Add New” to create a new compensation group.

Description:
1 Click on this button “Add New Network Compensation Group” to add new compensation.
2 Click on this button “Search” to search your groups of compensation’s records.

Description:
1 You can insert “Name” for the compensation group.
2 You can insert “Description” to describe the compensation group.
3 Choose “Network Compensation Types” for the compensation group.
4 Choose “Account Type Enrolled” for the compensation group.
5 You can insert “Minimum Compensation withdrawal Amount” for the compensation group.
6 You can “Tick” if the compensation group is active.

5.4 COMPENSATION TRANSACTIONS
This sub module allows you to set your compensation transactions. To setup, please follow the
steps as follow: -
1. Go to Compensation Groups, and it will have four options as below: -
Description:
1 Click “View All Transactions” to view all transactions.
2 Click “Summary by Account” to view the account summary.
3 Click “Summary by Type” to view the type summary.
4 Click “Summary by Pool Fund” to view the pool fund summary.

5.5 WITHDRAWAL REQUESTS
This sub module allows you to set your withdrawal request. To setup, please follow the steps as
follow: -
1. Go to Withdrawal Requests, and it will have four options as below: -
Description:
1 Click “View All Transactions” to view all transactions.
2 Click “Process Payment Voucher” to create a payment voucher for withdrawal.

Description:
1 Click on this button, “Advanced Search”, to add new compensation.
2 Click on this button “Search” to search your groups of compensation’s records.
3  Click on this button, “Bulk Finalized”, to finalized withdrawal in bulk.
4  Click on this button, “Finalized”, to finalize a withdrawal.
 Click on this button, “Unfinalized”, to unfinalized a withdrawal.

3. You select “Process Payment Voucher”, you will see all information as per the
following picture.
Description:
1 You can select “Bank” that you like to pay from.
2 Click on this button “Search” to search your transaction to create payment voucher.
3 Click on this button, “Bulk Button”, to choose transaction for process payment voucher.
4 Click on this button, “Process Payment Voucher”, to automatic create payment voucher.

6. FLOWCHART WITHDRAWAL REQUEST
Network compensation
generated from estore
receipt
Tishas need to Finalize
network compensation
Compensation will show
in agent's Customer
Portal
Agent can request for
withdrawal if achieve the
minimum amount
required for withdrawal
Tishas received
withdrawal request
Tishas finalize
withdrawal request
Tishas finalize
withdrawal request
Tishas process payment
voucher
Proceed to Finance
module.

OfficeCentral User Manual for Network Marketing (English) V1R2

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