This document outlines the duties and responsibilities of office boys. It includes maintaining a clean and professional appearance, properly greeting and serving guests, cleaning and maintaining the office, performing administrative tasks like filing documents and keeping records, and appropriate communication etiquette like keeping phone conversations brief and avoiding gossip. The key responsibilities are ensuring a clean office environment through daily cleaning duties, properly serving guests, and assisting with basic administrative tasks.

1. Duties & Responsibilities
of Office Boys

2. 1. Appearance
• Wear clean and ironed clothes every day
• All buttons of shirts should be proper closed
• Wear safety shoes every day
• Shoes polish to be done every 2 or 3 days
• Nails should be proper clean & cut
• Hair cut to be done every month
• Shaving to be done at least every 2-3 days

3. • Do welcome all staff, executives and guests i.e Good
Morning, Good Afternoon, Good Evening etc.
• Do wish on Birthday, Marriage Anniversary, any promotion
or any achievements
2. Welcome

4. • Briskly serve water when any guest arrives
• Ensure proper cleanliness of Cups / Glass / Coaster / Hands
before serving Tea, Nasta or Food
• Put plates / cups at proper place on table wile serving Tea
and Nasta
• Always carry Tea Coaster while serving water or Tea
• Ensure water or tea or coffee do not spills on tray
• Immediately clean the table after Tea or Nasta
3. How to Serve

5. • All offices to be cleaned in the early morning
• Ensure proper cleaning has been carried out by sweeper
• Everyday do clean table, monitors, key boards, mouse, CPU,
Phones etc.
• Kettle, cups and trays to be washed immediately
• Kittle to be kept in sun heat for 1 Hour every 3 days
• Do not waste too much water while cleaning utensil
• Do proper cleaning of water bottle every day
• Whenever requires, do clean bottle with brush
• Wastage / Food Wastage to be thrown at proper place ie.
Dustbin
• Ensure cleaned doormats lying at every main door of HR
office
4. Cleanings

6. • Do proper clean every chair in the office, whenever
requires do clean drawers of the tables
• Ensure each dustbin is empty and in good condition
• Ensure all almaris / cupboards are clean
• Always clean cups / plates with detergent powder only
• Clean windows / doors / glasses / curtains in every 2 – 3
days
• Do clean switches / Plugs / switch boards with proper care
• Keep notice board clean & well arranged
• Immediately remove spider webs when come to the notice
Continue……

7. • Keep records of cup / kittle / plates / trays / spoons etc.
• Keep records of xerox copies
• Keep records of additional chair available at HR Office
• Keep records any material issued to Office Boys
• Inform to Reporting Officer about any damages to any
property
• Ensure proper in / out entry done for Office keys
5. Records

8. • Do proper filing of documents given by staff
• Ensure no documents should be kept in drawer which are
given to be filed
• Do not fold documents while going to give it functional
manager
• Do not delay in transacting documents
• Event of any delay, immediately inform to reporting officer
about delay
• Quote paper on notice board in proper orders
• Remove old circulars from notice board with consent of
competent authority
• Inform immediately about any phone calls received during
absent of officers
• Ensure all switches are off before leaving office
6. Administration

9. • Ensure documents do not get misplaced
• Ensure minimum inventory of cups , glass, plates
• Everyday ensure birthday wishes pamphlet to be displayed
at every notice boards
• Ensure Office Key is submitted after closing offices
Continue……

10. • Try to speak less in office or avoid useless talk / gossip with
staff or colleagues
• Do not transact confidential talks
• Always keep your phone on silent mode
• Do not talk on phone in the office unless it is important
• Do not plug your mobile’s USB in any computer of company
• Do not listen music on mobile in the office
7. How to Talks