An introduction to the core Office 365 Education feature set along with some advice on preparing for migrations

1. Office 365 – The Need To Know
Arik Fletcher | @arikfletcher | uk.linkedin.com/in/arikf

2. Setting the Scene
• What is it?
• Where can I get it?
• What do I get with it?
• What does it cost?
• Discovery & Planning
• User Acceptance Testing
• Implementation Preparation
• Getting started and next steps

3. What is it?
• Cloud-based
file storage and
email service
for Staff and
Students
• Familiar and
easy to use
collaboration
tools
• Secure device
management
and access
controls
• Accessible
anytime,
anywhere, from
virtually any
device

4. Self Setup
ICT Support
Provider Setup
Broadband
Provider Setup
• Complicated and often confusing
• Personalised platform and training
• Free to use, free to implement
• Quick to start, slow to customise
• Standard platform and training
• Free to use, costly to implement
• Integrated with current services
• Bespoke platform and training
• Free to use, free* to implement
Where do I get it?

5. What do I get with it?
• 50GB Email, Calendar, Contacts
• Secure Social Networking
• 1TB Personal Document Storage
• Online Office Apps
• Personal Notebook
• Innovative Presentation App
• 933TB Shared Document Storage
• Assignments, Task, & Data Apps
• Shared Video Streaming Portal
• Collaborative Teaching Apps
• Surveys and Information Apps

6. Office 365 Education E5
- SUBSCRIPTION -
Office 365
Education
- FREE -
Online Office
Applications
- FREE -
Office 365 Pro Plus
- SUBSCRIPTION -
Local Office
Applications
- SUBSCRIPTION** -
Mobile Office
Applications
- FREE* -
E5 for Students
• £5.30 per user per month
E5 for Faculty
• £7.00 per user per month
ProPlus for Students
• £2.86* per user per month
ProPlus for Faculty
• £2.86* per user per month
Students
• £99* per user
Faculty
• £480** per device
What does it cost?
*£0.12 per user per year with OVS/EES
**£45 per user per year with OVS/EES

7. • Is Office 365 fit for purpose?
• What roles will it provide?
• Will it be a mixed solution?
• Demonstrate user experience
• Explain limitations and issues
• Generate SharePoint Readiness Report
• Plan SharePoint structure and resources
Discovery & Planning

8. • Survey overall staff knowledge levels
• Determine working groups
• Run pilot testing schemes
• Plan staff training sessions
• Revisit staff IT surveys
• Run 1-to-1 “IT surgeries”
User Acceptance Training

9. • Set up a Office 365 trial
• Configure pilot data structure
• Train pilot working group
• Develop and assist staff
• Prepare file & email data
• Set off Cutover Migration
• Change DNS records
• Begin the migration…
Implementation Preparation

10. http://tinyurl.com/365EduTrial
Getting Started
Sign up for your Office 365 Trial here:

11. Getting Started
• Ensure that United Kingdom is selected
• Enter your name
• Enter your primary email address
• Enter your primary contact number
• Enter your organisation name
• Select your faculty count
• Click Next…

12. Getting Started
• Enter a username and an available prefix
(some names may already be taken)
• Enter and confirm a complex password
(at least 8 letters with a number and/or symbol)
• Enter your preferred contact method
• Click Create my account…

13. Getting Started
• Enter a mobile number and select the
Text / Call option
• Enter the verification code once you’ve
received it
• Click Next…

14. Getting Started
• Save the portal URL, your user ID, and the
password you set in a secure location
• Click ready to go…

15. Getting Started
• For the purposes of the trial, select the verify
later option

16. Getting Started
• Select Yes to confirm that you’ll verify ownership later

17. Getting Started

18. Getting Started

19. Next Steps?
• Remember to verify your domain
• Start small with a specific project
• Engage your colleagues
• Share your experiences
• Don’t be afraid to experiment
• Be prepared for change
• If in doubt, search!