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Windows and office update jan2012
- 1. Windows and OfficeUpgrade Vicki Garry Information Services 11th January 2011
- 2. Brief, scope andjustification • Brief - upgrade the current operating system and office package • Scope – upgrade the OS and Office Suite in Units where IS supports hardware: • RCL, CTU, LHA, NC3Rs • c.405 PCs and laptops • Justification – time consuming and costly project • Microsoft support for Windows XP and Office 2003 ends 2014 • Data incompatibility • New features • Other reasons
- 3. What to upgradeto • Windows 7 • Microsoft Office 2010
- 4. Advice • Internal • CTU Technical Strategy Group • CTU Data Management Systems • CTU Training Committee • Operational staff from LHA and NC3Rs • External • Other MRC Units who have completed the upgrade • JISC • Microsoft • Our IT partner (Imerja) • Head Office’s IT partner (Logica) • Suppliers e.g. Dell
- 5. Compatibility • Key stageof the project • Need to work closely with Data Management Systems • Identify what will be affected: • Known • Unknown • Externally supported • For all that will be affected: • Create test criteria • Test • Identify and install fix if required
- 6. Implementation planning • Staging • By department/team/functional group? • TSG recommendation? • Timings • Additional resources / overtime • Technical “how to” • Consult with others • Put together a test plan
- 7. Training • Required forall users • CTU Training Committee • To be addressed: • Scheduling • Logistics • Training provider • Course content • Presentation/Classroom/e-learning • Handouts/crib sheets
- 8. Costs • OS and Office licensing • OS and Office support • Hardware upgrades to make compatible • Application and software development to make compatible • Staff time • Systems upgrades • Potential consultancy • Implementation • Training
- 9. CTU Technical StrategyGroup • Feedback on initial plans • Assist with identifying members of a Project Steering Group • Input into project plans, justification, funding • Compatibility - assist with identifying user “champions” for each department/functional group • Point of contact • Identify what will be affected by the upgrade • Acceptance criteria • Testing and sign off
- 10. CTU Technical StrategyGroup • Advise on implementation stage • Input into planning for training
- 11. What IS isdoing now • Current steps are: • Consulting partners with previous experience of Windows and MS Office migrations • Building a software list (programs, databases, internal systems (e.g. VPN), external systems) of everything that would be affected by an upgrade
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