This document discusses developing an effective IT strategy for SharePoint. It provides statistics on SharePoint adoption and discusses challenges organizations face. It also outlines tools for strategy development like business impact registers, gap analysis, and SWOT analysis. The presentation emphasizes that a SharePoint strategy requires understanding business needs, clear communication, executive sponsorship, adequate training, and an iterative approach of thinking big but starting small and scaling up solutions over time. Developing the right strategy is important for organizations to maximize the benefits of SharePoint and avoid common pitfalls.

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4. Brief history of this
presentation

6. SharePoint Statistics
 SharePoint is the fastest selling product in Microsoft history.
 Microsoft has been adding 20,000 SharePoint users per day, every day
for the last five years.
 There are over 65,000 SharePoint customers who have purchased
SharePoint

7. Research firm AIIM discovered:
Half of SharePoint implementations proceed without a clear
business case (which shows lack of direction from the start)
Only 22% of organizations provide users with any guidance
on corporate classification and use of content types and
columns
1/3 of organizations have no plans as to how to use
SharePoint, while 1/4 of organizations say IT is driving it
with no input from information management professionals.
End Result: A fancier, much more expensive set of
shared drives rather than a usable ECM system with
findable information assets.

8. Listening and acting on this
presentation could be a very
good career move

9. SharePoint IT Strategy
How to successfully
implement a collaboration
platform
Golden Rule: Think BIG, start small, scale fast

10. Disclaimer

11. IT Strategy in general
 A plan to achieve goals and results
 A journey redefined quarterly
 Communicated across organization
 What it is not
 A single meeting with a series of PowerPoint slides
 Lot’s a documentation
 Why is this a challenge with SharePoint
 Business impact is difficult to define
 It’s about adoption, not under budget delivery
 Should know the capabilities of the product

12. A strategy could even be considered
pro- activity watching , and perhaps
making a half-hearted connection
with what other departments, the
larger corporation, market place or
even the competition is doing and
when you have enough information
a decision is made.

13. Why you need an IT
SharePoint Strategy?
“we need to be more strategic with our IT spending organization ”

16. Strategy workshop

17. SharePoint IT Strategy Workshop/ summit
Exec Sponsor
Business
IT
App Dev.
Infrastructure

18. Where to start Phase II - Stabilize Phase III – Go To Enterprise Phase IV –Business Engagement
Intranet Migration
Asset Library Intranet –Workflows Further engage business
Project Man. Workbench InfoPath forms units to identify business impact
Deploy News Gator
Projects My Sites of the SharePoint platform
Install News Gator to their business operations.
Governance Plan
Training: Essentials I Training: Essentials I Training: Essentials I
Adoption Essentials II Essentials II Essentials II
SP Designer SP Designer
InfoPath InfoPath
BI BI
Develop Awareness of SharePoint
Organization Existing business units
Market Data Migrate all overseas instances
Asia PAC to single SharePoint deployment
Deploy support and helpdesk plan
IT
Configure, custom Configure, custom
and 3rd party web parts 3rd party web parts, and .Net
Infrastructure Health check Dev. Env.
Production | Q & A Environment
Jun 3rd Oct 31st May 31st May 31st
2011 2011 2012 2013
Road Map

19. Road Map is built from 3 tools
 Business Rating Register
 Gap Analysis
 SWOT Analysis

20. Business Methodology
Step 1 Step 2 Step 3 Step 4 Step 5
Align IT / Build &
Develop Quantify Manage
Design Business Value
Awareness of Business Unified
Solution & Implement
SharePoint Impacts Capability
Solution
Actions Actions Actions Actions Actions
• High-level • Business • Detailed current • Alignment of solutions • Implementation of
business impact analysis state analysis with needs of overarching IT
assessment business units SharePoint
• Business case • Solution design management
generation • Solution governance program
implementation

21. Business Rating Register

22. Gap Analysis
Current Future
An environment that works…Kind of!! Correctly architected and scaled to business
requirements
No support procedure
Technology
3rd party web parts
Bit of a wild west
Custom development
Out of the box
Administrator Administrator
Individual initiatives Solutions architect
Business engagement manager
People
SharePoint evangelist
SharePoint Captain on each location
Self service model Managed model
Department Mission critical applications
Processes
Document management Move bit applications to SharePoint
Gain traction

23. SWOT Analysis of SharePoint within the enterprise
Strengths Opportunities
Some technology expertise Richer user experience of workday
Microsoft complimentary products
MS enterprise licenses Easier environment to support
Reduction of 3rd party applications
Reduction on rouge business apps
Weaknesses Threats
Office versions not 2010 Scalability and planning
Supporting live environment Internal Support
No training material Fully defined Governance plan
User adoption
Business engagement issues

24. Fast forward 6 months

25. Defined Road Map- Review
Section Title 2

26. Summary of Tools
 Business Rating Register
 Gap Analysis
 SWOT Analysis

27. Implement an IT Strategy (MUST DOs)
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28. Who has a SharePoint IT Strategy?

29. Signs of it is all going wrong

30. SharePoint Strategies Failures
•Lack of meeting
Communication •Weather report meetings
•Out of date progress reports
Culture & •Lack of End User Training/Community
Adoption •Lack of Help and Insight into Business processes - Little value
•No Budget - No project or budget cuts
Budget/Sponsor •No Sponsorship – Under the Radar
•Leadership
Poor Planning •No deployment due to complex dependencies
•Bad prioritization

31. Attention Test

32. What it takes for successful
SharePoint IT strategy

57. Summarize
 SharePoint statistics
 IT Strategy in general
 Why you need it
 Strategy tools
 Business impact register
Gap Analysis
SWOT Analysis
 Strategy musts
 Signs its all going wrong
 What it takes for it to succeed

58. Final word

59. You will always need

60. Golden Rule: Think BIG, start small, scale fast
Questions?
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Be part of the experience