oakland county parks cost recovery

1. A Time of Change...
A New Strategic Direction

2. • “Our” plan – work plan for the next 10 years
• Vision – WORLD CLASS PARK SYSTEM
• Re-organization of operations and staffing is
a key element of the Strategic Master Plan
• An Evolving Process that will be
Implemented over time

3. Ice
Breaker

4. New, Revised and Continuing Functions
based on:
– Staffing - the most important resource
– Using all resources to get the job done in
the most effective and efficient manner
– financial, facility, program, operations, and
human resources

5. Re-organization based on identified
functions of the strategic plan initiatives
– Example: Design & Development
• Planning and Facilities Maintenance

6. • Communication will be critical --
“News Break” provides key updates
• Team Reports – keep staff informed

7. Budget Process – Change
• $27 Million operation
• Cycle moves up 3 months
• Planning January-March

8. Financial – Costs and Savings
Less emphasis on new facilities due to costs:
– Infrastructure
– Maintenance
– Operations/ Staffing

9. Citizen Survey
• What residents
want/need
• Priorities –
trails, preserve,
maintain existing
• Support for
millage

10. Millage
• August 3, 2010 Election
• Goal: 70% voter support
• Secure future support –
“People for Parks”

14. Strategic Planning Team Reports

15. Green
Initiatives
Work
Group
Lead: Kathleen Dougherty
– Sue Ball
– Boyd Brokenshaw
– Phil Castonia
– Larry Gee
– Tom Gibbs
– Skip Roche
– Katie Stavale
– Melissa Wagner

16. Park Trails
Work Group
Lead: Mike Boyd
– Brad Baker
– Derenda Howard
– Desiree Stanfield
– Interns
• Keith Kovtun
• Sarah Gwisdalla

17. Core
Recreation
Work Group
Lead: Sandy Dorey
– Phil Castonia
– Vic Chiasson
– Kathleen Dougherty
– Jim Dunleavy
– Derenda Howard
– Rachel Meyers
– Tim Nowicki
– Darlene Rowley
– Paul Simpson
– Katie Stavale
– Various Interns

18. Land
Acquisition
Work Group
Lead: Jon Noyes
– Brittany Bird

19. OCPRC
2008-2009 Strategic Plan Implementation Work Group –
Goal: Evaluate prospective acquisition targets
Land Acquisition
according to the OCPRC strategic plan
Model
visions for:
 Land Critical Habitat, Size, Location, Water
 Facilities Access, Utilities, District Support
 Programs & Services Connectivity, Service Area, Site Features
 Fiscal Sustainability Adjacency, Regional Opportunities
Status: OCPRC Staff – OCPRC Staff –
TE TE
Develop Model P LE Internal Review P LE
M M
OCPRC Staff – Framework CO & Approval CO
Evaluation &
Adoption or
OCPRC Staff – IT Staff – S S
Revision NG RE
Model Testing &
N DI Create GIS OG
Modification PE Analysis Tool PR
IN
OCPRC Staff – Need for Additional Information

20. Gap
Analysis
Lead: Jon Noyes
– Joe Figa
– Sheila Starks

21. OCPRC
2008-2009 Strategic Plan Implementation Work Group –
Goal: Survey recreational opportunities in
Recreational Gap
Oakland County as a means of identifying:
Analysis
 Unmet Need Gaps in service coverage
 Redundancy Overlapping service areas
 Misaligned Resources Resource allocation that is not justified
by the needs of the service area
 Partnership Opportunities Cooperative branding, marketing,
programming and maintenance
Status: OCPRC/OCPEDS – S OCPRC Staff –
ES
Propose Amending OGR Solicit Input from a Network ING
Data Layers PR of Recreation Providers EN
D
I N P
OCPRC/OCPEDS – OCPRC Staff –
Update Public GIS Evaluate Current Data &
Layers Update Recreational Inventory

22. CIP/
Major Maintenance Projects/
Natural Resources
• Direction and focus

23. Design and Development –Fiscal Year 2008
Oakland County Parks and Recreation
Facilities/Maintenance & Planning
Quarterly Update – Fall 2008
Report of quarterly activities including:
• Grants / Land Acquisition
• Planning
• Capital Improvements (CIP) and Maintenance
• Natural Resource Stewardship Program

24. FY2009 CIP Budget Highlights
FY 2009 General CIP Budget Notes:
• A majority of the Budget is predicated on completion of high
priority Master Plans
• Staff emphasis within this Budget reflects the philosophy of
completing conceptual designs for estimation of construction
budgets that will be forecasted within the following fiscal year
budget. Development of Master plan
Steps
• Site analysis
• Local information gathering
FY 2009 Master Plans – Public Forum
• Concept development
• Priorities based upon strategic planning • Policy review and Staff
objectives and tasks: revisions
• Parks Commission review
• Waterford Oaks • 30-Day Public Comment
• Springfield Oaks Period
• Staff revisions
• Addison Oaks • Parks Commission Review
and Public Hearing
• Red Oaks • Master Plan Adoption
STATUS:
•Site Analysis in progress

25. FY2009 CIP Budget Highlights
Grants
Land Acquisitions
•Independence Oaks (Upper Bushman Lake)
•Addison Oaks West (Upland Hills Farm)
STATUS:
•Appraisals submitted to the state,
awaiting permission to begin
STATUS: negotiations
•Funding legislation has been stalled
•Award confirmation and grant
agreement has been postponed

26. FY2009 CIP Budget Highlights
Trails & Boardwalks
•Addison (Connector Trail Safety Path)
STATUS:
•Funding legislation has been stalled;
award confirmation and grant
agreement has been postponed
•Highland (Boardwalks, Docks & Overlooks, FY 2010)
•Lyon (Boardwalks, Docks & Overlooks, FY 2010)
•Rose (Boardwalks, Docks & Overlooks, FY 2010)
STATUS:
•Grant application for HO, LO and RSO submitted
for consideration; Award recommendations to
be announce December 3rd, 2008

27. FY2009 CIP Budget Highlights
Waterford Oaks
•Boundless Play Area (Access to Recreation Grant)
STATUS:
•Construction plans are in progress,
anticipate bidding for JAN/FEB.
Schedule Spring Groundbreaking.
•Parking Lot Improvements (CMI Grant)
STATUS:
•Commission approved ABC Paving
in Sept.
•Expect Spring groundbreaking

28. FY2009 CIP Budget Highlights
Project Highlights
Groveland Oaks
Island Concrete Walkways
STATUS:
•Bids received within budget
Storage Station
Rental Equipment Station
Island Concrete Walkway
STATUS:
•Design to be completed by June.
Addison Oaks
Section C Play Lot
STATUS:
•Bid package in process
•Combined bid package with I/O
& RD/O Play Lots
AO Camping Trails •Install for Fall 2009
Section C Play Lot
Asphalt Camping Trails
STATUS:
•Spring Bid/Summer Installation

29. FY2009 CIP Budget Highlights
Project Highlights
Independence Oaks
Play Lot, Waters Edge
STATUS: IO Play Lot
•Bid Package in process
•Combined bid package with GR/O & RD/O play lots.
•Install for Fall 2009
Catalpa Oaks
Entrance Sign
Entrance Sign
Catalpa Master plan
STATUS:
Recreational Fields •Spring Installation
Asphalt Curb Parking Lot
STATUS:
•Request for Proposal to be completed by FEB/MAR

30. FY2009 CIP Budget Highlights
Project Highlights
Lyon Oaks
Woods Edge Shelter Maintenance Building
Woods Edge Shelter Replacement Maintenance Building Addition
STATUS: STATUS:
•Existing Shelters have been moved to Dog Park by staff. •Awaiting Shop Drawings
•Replacement Pavilion Bid in progress. •Scheduled Spring Ground Breaking
 Orion Oaks
Dog Park Pavilion
STATUS:
•Design in Progress..
Orion Dog Park
Orion Pavilion
Dog Park Restroom Enclosure
STATUS:
•In Progress, Expect completion date in DEC.

31. FY2009 CIP Budget Highlights
Project Highlights
Red Oaks
RDO Bark Park Site Plan
RDO Waterpark Entrance Dog Park
• Paved Parking Lot
Waterpark Complex Entrance Relocation • Fencing & Gates
STATUS: • Pavilion
•Design in Progress.. • Entrance Sign
STATUS:
•Site Plan Review in Progress

32. FY2009 CIP Budget Highlights
Project Highlights
Rose Oaks
Holly School Property Boundary Fence
STATUS:
•Contract approved to Nationwide Fencing
•Expecting Winter Installation
Holly School Property Perimeter Fencing
 Springfield Oaks
Ellis Barn Upgrade
STATUS:
•Electrical: 90% Complete
•Brick Pavers: 95% Complete
•Entrance Railings: 100% Complete
•Fire Suppression Design in Progress
SPO Aerial Ellis Barn
Samuel Farms Land Acquisition Event Campground, Phase 2
STATUS: STATUS:
•In Process •Site Electrical As Built Plans in Progress
•Potential lease agreement for
parking during 2009 Oakland Fair

33. FY2009 Major Grounds/Building Budget Highlights
Project Highlights
Groveland Oaks Addison Oaks
Restroom Renovation Dump station Repairs
STATUS: STATUS:
•Renovation Drawings completed •Completion Date: MAY 2009
by June.
Independence Oaks
Ted Grey Boardwalk
Spring Lake Boardwalk
STATUS:
•Winter Construction Ted Grey Boardwalk
•In-House Staff
Spring Lake Boardwalk

34. FY2009 Major Grounds/Building Budget Highlights
Project Highlights
Red Oaks
Red Oaks Waterpark Restoration
•OCDC- Contract 6b
Bath House Renovation
STATUS:
•Design in Progress..
Rock Formation for River
Red Oaks River Rock Red Oaks Waterpark
Waterford Oaks
Bathroom Repairs
STATUS:
•In Progress with park staff
WAO Men’s Locker room

35. FY2009 Natural Resources Stewardship Program
Natural Resources - Invasive Species Removal
JFNew Contracted Work In-house Efforts Volunteer Workdays
JAWZ Removal WISDOM Volunteer Day
Herbicide Treatment
-- Phragmites -- Autumn Olive August 24th
-- Swallow-wort -- Honeysuckle AO Lakeview Shelter
-- Reed canary grass Autumn Olive removal to
-- Buckthorn 3 Parks: improve Buhl Lake
-- Autumn olive AO, IO, OO Viewshed.
6 Parks: Work occurring within
AO, HO, IO, LO, OO, WaO Spring 2008 Burn
Units (100 acres) as
55 Total Acres Treated Phase II of Ecological
Restoration Efforts
Bittersweet Busters
October 18th
Orion Oaks Dog Park
Removal of invasive
Bittersweet to prevent
damage to mature shade
trees in dog park.

36. FY2009 Natural Resources Stewardship Program
Natural Resources – Education & Outreach
Pontiac Kennel Club Brooksie Way DNR Green Initiatives
Dog Show Relating Park Natural
Staff Training
At Springfield Oaks Resources, Trails, and MDNR Representatives
Recreational spent the day with OCPR
Eastern Massasauga Opportunities to health, Staff reviewing BMPs for
Awareness Booth wellness, and quality of implementing a voluntary,
system-wide Green
life for Oakland County
Information for dog Initiatives Program as part
Residents. of the OCPRC Strategic
owners on:
-- snake identification Plan.
-- snake ecology Booth provided:
-- Trails Map Topics Included:
-- bite prevention
-- bite treatment -- Fishing Resources Poster -- No-mow Zones
-- observation reporting -- Deer Management Info -- Green cleaning products
-- Bio-fuels
-- Energy-efficient lighting
-- Recycling

37. FY2009 Natural Resources Stewardship Program
Natural Resources - Winter Management Efforts
Deer Hunting Deer Surveys Burn Break Preparation
Bow Season: To be conducted 6 Parks:
Oct. 1 – Jan. 1 system-wide pending AO, GRO, HO, IO, OO, RO
first snowfalls of 4-6
Managed Hunts: inches. 320 Total Acres to be
IO Burned Spring 2009
Firearm – Nov 17,19,24, 26 Staff to conduct visual
Muzzleloader – Dec 8, 10
aerial counts of deer Neighbor Notification
AO with use of GPS Cards to be mailed
Firearm – Nov 18,20,25 technology early March 2009.
Muzzleloader – Dec 9,11
McMahon Helicopter
Neighbor Notification Cards Services
to be mailed Oct. 31st
2008 MDNR Baiting &
Feeding Ban Enforced

38. FY2009 Natural Resources Stewardship Program
Staff Updates
Welcome Owen Miller Prowse
October 8, 2008
3:23 AM
6lbs, 6oz, 18 inches
Welcome Erin Lavender!
PTNE Natural Resources
Fall 2008 – Spring 2009
Congratulations
Melissa & Eric Prowse!

39. Lyon Oaks Business Plan
• Pricing Policy Plan
• Cost Recovery Model

40. Springfield Oaks Business
Plan and Equestrian Center
Feasibility Study

41. OCPRC
2008-2009 Strategic Plan Implementation –
Goal: To implement a systemwide program of
Mater Planning
park planning in order to realize the vision
Process
put forth in the Strategic Plan.
Objectives: Through careful, collaborative and
regular planning that is based on
the input of OCPRC staff, the
residents of Oakland County, public
Measure Twice… officials and stakeholder groups,
OCPRC will:
Cut Once.  Better Meet Recreational Needs
 Eliminate Redundancy
 Better Manage Public Resources
 Create Partnership Opportunities
 Achieve Fiscal, Social and
Environmental Sustainability
Become a World Class Park System

42. OCPRC2008-2009 Strategic Plan Implementation –
Process: Continuation of a standard 9-step process
Mater Planning
that has been used by OCPRC since 2002.
Process
1. Site analysis
2. Local information gathering – Public Forum
3. Concept development OCPRC staff input
will be gathered at
4. Policy review and Staff revisions
each step in the
5. Parks Commission review process!
6. 30-Day Public Comment Period
A process for
7. Staff revisions involving staff in an
8. Parks Commission Review and Public Hearing efficient manner is
being developed
9. Master Plan Adoption currently.

43. OCPRC
2008-2009 Strategic Plan Implementation –
Schedule:
Mater Planning
Process
OCPRC will strive to conduct Systemwide Recreational Master Plans
the Master Planning Process will be developed at intervals of no
for each park at intervals of more than 5 years to allow OCPRC to
no more than 10 years. be eligible for State and Federal Grants.
Springfield Oaks (unified) (---) 2009 2016 2025
Waterford Oaks (1996) 2009 2017 2026
Red Oaks (----) 2009 2017 2027
Addison Oaks (1992) 2009 2018 2028
Glen Oaks (----) 2010 2018 2028
White Lake Oaks (----) 2010 2019 2029
Groveland (1992) 2010 2019 2029
Independence Oaks (1995) 2010 2020 2030
Highland Oaks (----) 2011 2020
Orion Oaks (2002) 2012 2021
Lyon Oaks (1997) 2013 2022
Rose Oaks (2007) 2014 2023
Catalpa Oaks (2008) 2015 2024
OCPRC 5-yr Plan (2006-2007) 2011-2012 2016-2017 2021-2022 2026-2027

44. Phase 2 Strategic Plan
Projects
• Strategic Marketing/Branding Plan
• Maintenance Standards Model

45. Re-organization
Presentation

46. New Organizational Structure
• From “top down” vertical –
to – Teams functioning horizontally
• Lead and support functions

47. North/South District
• Move from facility staffing to geographic
staffing/resources – sharing and pooling
resources
– Example of equipment mechanics
– Many staff/supervisors will move throughout system
– Staff will be continuously challenged

49. Team Approach to Planning
• Staff will work as teams to plan
and problem solve
• Unit leads -- Team leads -- Team members

50. Staffing needs and changes
Determined by resources needed/available and
expertise of staff
– Opportunities to apply for competitive position
openings
– Career development; new challenges
– More engaged; more productive
– Some staff will be re-assigned and/or promoted
– Re-allocated seasonal/part-time positions
– College intern positions
– Project Advisors -- Strategic Master Plan consultants

51. Leadership,
Organization
and Staffing
• Organizational structure is based on
the Initiatives of the Strategic Plan

53. Oakland County Parks & Recreation Commission
Proposed Functional Organizational Structure
Executive Officer
Administrator/Deputy Director Strategic Plan Management
Performance Management
Communications Recreation Business Planning &
Operations Fiscal Services
& Marketing Services Development Design
Park Planning &
Advertising Maintenance Volunteers Grant Writing Purchasing
Design
Facilities
Aquatics GIS – Data
Market Research Maintenance Donations Accounting
Management
Natural Resource
Management Seniors Charitable Systems Natural Resource
Market Planning
Solicitation Management Planning
Fleet Management Therapeutic
Information Recreation Parks Trail
Technology
Department Foundation Planning
Safety Program Golf Program Partnerships & Contract
Web Management
Sponsorships Administration
General Environmental
Maintenance Education & Center
Millage Budget
Surveys Management
Office Renewal
Management Special Events
Earned Income
Public Information Centralized
Youth Programs Development
Registration/
Reservation
Business Plan
Customer Feedback
Landscape Fitness & Wellness Development
Management
Customer Tracking
Family Recreation
Public Safety
Golf Course Green Initiative
Maintenance
Campground
Contract
Recreation
Management

54. Executive Officer Manager of Parks
Dan Stencil Sue Wells
Facilities,
Organizational Marketing & Recreational Operations &
Planning & Business Public Programs & Maintenance
Development Information Services (FOM)
Section Lead: Section Lead: Section Lead: Section Lead: Section Lead:
Supervisor – Executive Officer* Manager of Parks* Chief of Recreational Manager of Parks*
Park Planning *Additional Responsibility *Additional Responsibility Programs & Services *Additional Responsibility
Park Strategic Plan Mobile Recreation Facilities &
Planning Marketing & Special Events
Supervisor – Implementation & Supervisor – Maintenance
Chief of Recreational *Additional Chief of Facilities &
Park Planning*
*Additional Responsibility
Millage Renewal Marketing
Programs & Services* Responsibility Maintenance
Business Development
Public Training & Volunteer
Natural Representative for Business North District
Management Information Services
Resource Supervisor – Recreation Program Supervisor –
Chief of Operations &
Planning Business Public Information Training & Volunteers
Maintenance – North District
Natural Resource Development South District
Planner Business Development Increased Interpretive &
Representative for
Effectiveness Educational Services Chief of Operations &
Trail & Organizational Management Recreation Program Supervisor –
Maintenance – South District
Recreation GIS/Data Budget Neutral Interpretive & Educational Services Golf Revenue
Planning Therapeutics & Operations
Management 7 New Staff
Trails & Recreation
Business Development
Adaptive Recreation Supervisor –
Planner
Representative for 28 Modified Recreation Program Supervisor –
Golf Revenue Operations
Education Technology Management Positions Therapeutics & Adaptive Recreation Administrative
Resources 0 Terminations Aquatics/Health Services
Educational Resource & Fitness Supervisor –
Administrative Services
Specialist Recreation Program Supervisor –
Aquatics/Health & Fitness
Oakland County Management & Budget Human Resources
Fiscal Services Supervisor II – Golf & Field Sports Central Employee
Accounting Parks & Recreation Recreation Program Supervisor – Records Coordinator
Golf & Field Sports
Fiscal Services Supervisor III –
Budget Administration Parks & Recreation Outdoor Recreation
& Camps
Recreation Program Supervisor –
Structural Reorganization Chart Outdoor Recreation & Camps

55. Thank you!!!
Please fill out surveys before leaving

56. Q&A