The document discusses district data packs which are used to track the monthly performance of districts, tehsils, and schools on key education indicators. It explains 10 indicators that are used to monitor the performance of each AEO's markaz, including student attendance, teacher presence, school facilities, administrator visits, retention rates, and performance on literacy and numeracy tests. The document provides guidance on how to calculate these indicators and identifies factors that influence them. It includes an example of a group activity for AEOs to discuss how to improve literacy and numeracy scores at an underperforming school.

1. Parho Punjab Barho Punjab
Induction Training
Module 3: District data packs

2. 11
District data packs
Districtdatapacks
Module Details
▪ What is the district data pack and how it is used for performance
management?
▪ How to use the district data pack to determine areas of improvement in a
markaz?
▪ How does the data pack track performance on monthly KPIs and how can
AEO improve performance of his/her markaz?
▪ How can the AEO improve performance of low performing schools?

3. 22
Data packs present district’s performance on key
education indicators each month (1/2)
 District data packs
are shared with all
EDOs each month
 Performance on
tehsils, marakiz and
school level is
provided
 Performance of each
education manager
in the delivery chain
is explained in 1-2
pages
 The first page of the
AEO score card
provides markaz’s
performance on 10
indicators (shown on
right)

4. 33
Data packs present district’s performance on key
education indicators each month (2/2)
 The second page of
AEO score card
provides
performance of each
school on 10
indicators (shown on
right)
 The following slides
explain the targets
and calculation of
indicators that AEOs
must improve in
markaz

5. 44
Quality Indicators
Literacy and Numeracy Drive (LND)

6. 5
Literacy and Numeracy Drive aims to improve the quality
of education in primary grades
Who
conducts
When
conducted
What is
tested
Who is
tested
How is it
conducted
▪ Conducted every
month
▪ Conducted by
1000 MEAs from
PMIU department
▪ Grade Kachi to
two basic literacy
and numeracy
SLOs in English,
Math and Urdu
▪ 6 Students per
school
▪ Grade 3 only
▪ 240,000 students
in Punjab
▪ Test is conducted
on tablets on a
custom
designed testing
application

7. 6
Results are shared with districts in monthly Pre DRC
meetings
District: ATTOCK
 Match pictures
and words
 Completion of
simple sentences
 Double digit
addition
 Double digit
subtraction
 Multiplication
and tables
English Math Urdu
▪ Make or break
words
▪ Completion of
simple sentences
▪ Match pictures
and words
>85%
80-85% <75%
75-80%
80% 89%
87%
87%
69%
74% 88%
85%
73%
84%
91%
EDO discusses performance of the district, tehsils and marakiz with all education managers
Sample scorecard
SLOs

8. 77
Student Attendance

9. 8
Student Attendance
Student Attendance in a markaz % =
Students physically present in the school
Total students enrolled as per the enrolment register
%
▪ There are three indicators to monthly monitor Student Attendance: Kachi,
Primary and grades 1 to 12
▪ Student Attendance is determined by a headcount of students present in the
school at the time of inspection.
▪ In a markaz, the Student Attendance is calculated as:

10. 9
What are the factors that impact
attendance of students?
▪ On a blank paper, list all
factors that influence
Student Attendance of
grade Kachi and 1-5?
10 minutes
▪ Discuss in groups of 5 20 minutes
▪ Discuss in plenary 20 minutes
Group Activity

11. 1010
Teacher Presence

12. 11
▪ AEOs are responsible for maintaining teachers’ attendance greater than 90% in the markaz
▪ Teacher Presence score is determined by a head count of physically present teachers in the school
▪ Teachers on training and exam duty are considered present.
▪ The teachers presence is calculated as:
𝐓𝐞𝐚𝐜𝐡𝐞𝐫 𝐏𝐫𝐞𝐬𝐞𝐧𝐜𝐞% =
Teachers physically present in school + teachers on training and exam duty
Total filled teachers in the markaz
%
▪ Any teacher that is not present in school must have his orders or leave approved by all
relevant authorities
▪ Any teacher coming within 40 minutes of the school starting time is considered late.
Any teacher coming after 40 minutes is considered absent.
Teacher Presence

13. 1212
School facilities

14. 13
▪ There are four basic school facilities that are monthly monitored: electricity,
drinking water, boundary walls and toilets.
▪ As the proxy head teacher, it is responsibility of the AEO to ensure that all school
facilities are fully functional at all times.
School facilities
Fans and lights in all rooms should be working for
electricity to be marked fully functional.
Boundary walls should surround the school
completely and should not have gaps.
There should be sufficient clean drinking water in
coolers or bottles for the students.
The toilets should be clean and useable. Toilet
should have a soap as well as sufficient water for
hand washing and flushing.

15. 1414
Administrator visits

16. 15
- Visit all schools of his/her markaz at least once in the month
- Observe the school routine using check list
- Discuss observations with the head teacher and set targets for
improvement
- Record observations in the check list
- Track progress during next visit
The AEO is responsible for:-

17. 1616
Retention

18. 17
▪Retention is defined as the percentage of students retained
in the schools in an academic year
▪AEOs must ensure that the enrolment of a school should not
decrease in any school of his markaz during the year
Retention % =
Enrolment in a particular month
Highest enrollment during current academic calendar
%
Retention

19. 18
What are the factors that impact
retention of students?
▪ On a blank paper, list all
factors why students
drop out of schools ?
10 minutes
▪ Discuss in groups of 5 20 minutes
▪ Discuss in plenary 20 minutes
Group Activity

20. 1919
Over Crowding & Multi-Grading
Teachers and Classrooms

21. 20
▪ Over Crowding and Multi Grading is generally referred
to as OCMG.
▪ There are 2 indicators tracking the state of over
crowding and multi-grading in classrooms: one tracks
OCMG due to lack of teachers, while the other tracks
OCMG due to lack of classrooms
▪ AEOs are expected to assist the EDO in improving
OCMG score by providing information about the state
of his schools to the EDO.

22. 21
Group Activity
Improving LND scores

23. 22
Group Activity: Improving LND score
GGPS Dunya Pur
 Match pictures and
words
 Completion of
simple sentences
 Double digit
addition
 Double digit
subtraction
 Multiplication and
tables
English Math Urdu
▪ Make or break
words
▪ Completion of
simple sentences
▪ Match pictures and
words
>85%
80-85% <75%
75-80%
80% 86%
82%
84%
58%
69% 84%
84%
73%
79%
91%
LND score for September 2016
Instructions
▪ A school in your markaz performed poorly on LND assessment in September 2016
▪ The EDO is upset about the performance and wants you to improve it as soon as possible
▪ You have already distributed all schools with a kitabcha that provides sample questions
▪ How can you make sure that GGPS Dunya Pur meets the LND target by December 2016?

24. 23
Here are some potential AEO responses to the improving LND activity.
Potential responses
Involve
the head
teacher
▪ Tell him about the performance of his school on LND
▪ Discuss weak SLOs with him
▪ Ask if he has discussed last month’s performance with his teachers
▪ Ask if he has conducted weekly assessments
Coach
teacher
▪ Test if the teacher knows the SLOs himself/herself
▪ Observe a lesson on the weak SLOs to check if the teacher uses
effective teaching methodology
▪ Provide coaching support to the teacher based on the classroom
observations
Assess
students
regularly
▪ Conduct assessment of grade 3 using LND Kitabcha before and after
the lesson. (A copy of kitabcha is present in the training manual).