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Mobile Phone Policy
The document outlines a cell phone policy detailing the eligibility and allotment of mobile devices for employees, primarily those in higher work levels whose jobs necessitate company phones. It includes guidelines for international calling, reimbursement processes, and the importance of compliance with security and privacy laws. The policy also states that it may be revised by the corporate HR department as needed.
Mobile Phone Policy
- 2. Brief Introductionof the policy Need for a cell phone policy Its Objective Eligibility & allotment of mobile device Important details on mobile phone policy International Calling Reimbursement process of mobile phones Pros of having a mobile phone policy Revision & Explanation of policy
- 3. Company ownedmobile phones given to employees whose job demands the same Policy talks about consent, allotment, billing, guidelines, limitation, use & usability, entitlement for handsets, reimbursement of mobile phone bills................................
- 4. To deal withissues poised by day to day use of company owned mobile phones To keep a check on the usage of company owned mobile phones To deal with the risk of loss of mobile phone, excessive bills etc.... To mention guidelines and limitations of usage of company owned mobile phones....
- 5. Compliance with privacylaw formulation Good customer experience To regulate mobile phone use
- 6. Work level 7 &above eligible for mobile phone Approval to be taken from reporting manager, HOD and director Once approved, job duties checked, employee allotted phone
- 7. Purchase ofcompany owned mobile phone must be done with company ‘s contractor Cost must be within eligibility criterion Listing must be done with IT department with complete employee details For reimbursement of mobile purchase bill, bill should be sent with all approval to IT department IT sends it to finance Monitoring is done by IT to check, employee adhering to mobile policy or not. To crosscheck no misuse, security breach done by employee All safety & security guidelines followed Proper handling of confidential information Cant be used excessively for personal use
- 8. In generalinternational calls are not allowed from the company owned mobile phones. However it is permitted if an employee is on site or if it is demand of business work to make international calls then only it is allowed. Roaming internationally is also allowed only under business reasons.
- 9. • 20,000 Rs. Worklevel 7 – Work level 12 • 50,000 Rs. Work level 12 & above
- 10. 1. •Mobile Reimbursement billlimit for company owned mobile phone is Rs 700 for all levels. •Any international Call amount will be reimbursed on actual 2. •Reimbursement will be done only for post paid connections •It should be claimed within 1 month of date of billing. 3. •The claim form can be downloaded from company intranet every month •Mobile bill is attached along with the claim form with approval to finance department for reimbursement
- 11. Better customer service Easily contactable Increase in mobility Increase in productivity Increasein mobility Work remotely Advantages of mobile phone technology.
- 12. The companyreserves the right to revise, modify any or all clauses of this policy depending upon demand of business. Corporate HR department will be sole authority to interpret the content of this policy.