Using Power Automate to manage Microsoft 365 evergreen change | MN365 - April 2022

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29 April 2022: Minnesota Microsoft 365 User group | Online event Using Power Automate to manage Microsoft Teams evergreen change Keeping up to date with the hundreds of changes in Microsoft 365 and Teams can be hard especially when multiple stakeholders are involved. This session will demonstrate how you can use use Power Automate to enhance the standard Microsoft 365 Message Center sync to Planner. See how Power Automate can save you time by automatically: 1. Adding labels to categorize the changes 2. Assigning tasks to groups of users 3. Add standard checklists to allow you to quickly view progress 4. Notify stakeholders of up coming changes 5. Why multiple Planner Boards are not possible

Technology

Minnesota M365 Workshop Day Spring 2022 mn365.org
Welcome to the MN M365 Spring
Workshop Day 2022!
Please help us drive event awareness by tweeting and posting about
your experience at the Workshop:
@o365MN #M365WorkshopDay
Thank you for your participation!

Minnesota M365 Workshop Day Spring 2022 mn365.org
Using Power Automate to
manage Microsoft 365
evergreen change
Nikki Chapple
Principal Cloud Architect

Minnesota M365 Workshop Day Spring 2022 mn365.org
Principal Cloud Architect
Microsoft MVP
Specialize in Microsoft 365
governance and compliance nikkichapple
@chapplenikki
Nikki Chapple
nikkichapple.com

Minnesota M365 Workshop Day Spring 2022 mn365.org
Are you effectively managing
your Microsoft 365 evergreen
change?

Minnesota M365 Workshop Day Spring 2022 mn365.org
Microsoft 365 Change Management
Challenges

Minnesota M365 Workshop Day Spring 2022 mn365.org
Change Management best practices

Minnesota M365 Workshop Day Spring 2022 mn365.org
Using Power Automate to manage
Microsoft 365 evergreen change
Power
Automate flow
Label task to
categorise
Assign task to
users or groups
Custom enhancements
Notify
stakeholders
automate automate automate
automate
Add
checklists
Standard
New change Message
Center
Standard
Sync message
to Planner
Scheduled
Configure

Minnesota M365 Workshop Day Spring 2022 mn365.org
Demo

Minnesota M365 Workshop Day Spring 2022 mn365.org
Message Center recap
Functionality
• Filter & Search
• Service & no of users impacted
• Customize view
• Share Message
• Subscribe to weekly email digest
Limitations
• No visibility for non-admins
• Difficult to hold people accountable
• No ability to triage & track the
changes
• Adhoc

Minnesota M365 Workshop Day Spring 2022 mn365.org
Sync to Planner Board recap
Benefits
• Access by non-admins
• Keep track of changes
• Reporting
• Manual
• Add labels, notes checklists
• Assign task to user(s)
Limitations
• One Planner board
• No categorisation
• If the user who set up sync loses
access to Planner or admin center, the
connector will no longer work

Minnesota M365 Workshop Day Spring 2022 mn365.org
Automate and customize process using
Power Automate
Automatically add labels for services or tags
Automatically add standard checklists
Automatically assign task to user(s) or group members
Post adaptive card or messages to stakeholders
Offer different workflows for different task categories
Don’t copy tasks to another planner board
Benefits
• Automated
• Customizable
• Access to all
stakeholders
• Accountability

Minnesota M365 Workshop Day Spring 2022 mn365.org
Thank You
Scan to read my blog or
visit nikkichapple.com

Keeping up to date with the hundreds of changes in Microsoft 365 and Teams can be hard, especially when multiple stakeholders are involved. This session will demonstrate how to use Power Automate to enhance the standard Microsoft 365 Message Center sync to Planner. See how Power Automate can save you time by automatically: 1. Adding labels to categorize the changes 2. Assigning tasks to groups of users 3. Add standard checklists to allow you to quickly view progress 4. Notify stakeholders of up coming changes 5. Why multiple Planner Boards are not possible

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