The document summarizes ItzCash's billing process using SAP. It outlines the key steps: purchase requisition (PR) is created, then a purchase order (PO) is issued to the vendor. The vendor submits a bill, which goes through commercial and finance departments for approval and payment. Some initial hurdles with SAP like errors were overcome. Remedies discussed to improve efficiency include pre-planning, quick budget/approval turnaround, and reducing delays through work distribution. The document aims to explain ItzCash's commercial billing process in SAP and identify areas for further improvement.

1. PROJECT REPORT ON
SAP-COMMERCIAL BILLING PROCESS
SUBMITTED BY
AKSHAY ASHOK PANSARE
GUIDE
MARKETING TEAM

2. 1)Objective of the Project
2)Introduction- ItzCash
3)SAP
4)Achievements
5)Billing Process
6)Hurdles
7)Remedies
Topic:-

3. Objectives

How SAP takes place in Billing Process for commercial & its major
factors.

Which Problems are faced in the Process.

How can we improve the process efficiency in house.

Remedies which can be implemented in Process.

4. Introduction-ItzCash

Mr. Ashok Kumar Goel has been associated with the company since
incorporation as a Director and is the Chairman of the Board of
Directors. The company is headed by Mr. Naveen Surya as a
Managing Director, he launched the Itz Cash Card in 2006 under the
roof of Essel Group.

It is India's first ever "Multi Service Prepaid Card company".Essel
group also deals in Zee Network, Essel world & Water Kingdom, Essel
Propack, DNA, and Dish TV. ItzCash Card offers a portfolio of
customized e-commerce and m-commerce solutions in the B2B &
B2C space.

5. SAP & ItzCash

Abbreviation for System,Application & Product in Data processing.

ItzCash Started using SAP from September,2009.

Problems Faced by Itz Cash:-
a)New to the system-small error occurred & difficult to handle.
b)Duplication of entries-with such entries system got error and wasting
of time.
c)Tedious & Complicated process-person gets irritated and confused
while working on it.

6. ItzCash – Achievements in SAP

System of SAP get upgraded due to which work goes smoothly in the
Business.

Getting information and Various records of the bill is easy with the
help of SAP,every information is shared with just one click.

Even it is time saving process,quick & fast info can be collected.

Speed of working is also fast due to which queries can be solved
easily.

7. Process
• Purchase Requisition(PR)
• Purchase Order(PO)
• Vendor
• Bill
• Service Entry System(SES)
• Commercial
• Finance

8. Purchase Requisition
• PR is a request or instruction to purchasing to procure a certain
quantity of a material or a service so that it is available at a certain
point in time.
• PR is mailed from Agency for requesting specification about
product,quantity and budget.
• Proforma Invoice is issued in PO,if new vendor is availing the
service,the company takes details about it with the help of new
registration entry & KYC Form.
Types of PR :- 1)Material e.g Banner,leaflet,poster.
2)Services e.g website,online greetings.

9. Example

Eg- Tonic Media.
While creating the PR for Tonic media,it is a service which is provided
by them is online greetings,pop-up ads,website,etc.
First we have to select the items which is always in 10,20.later we have
to select the service which is going to supply by them-online
ads,search engine. Then plant which is going to used it-ItzCash Card
Ltd,then no of quantity required(100),later cost calculation for such
bulky quantity weather with tax or without tax. We have to select
the purchase group which is related to the service-Marketing,Date
must be issued so one can get idea about the PR issuing date,so that
company can make payment towards them after 30 days of bill
received.

10. PR Entries while proceeding
• Material Steps:-
create PR→Intrex MKT
Dept→item(10)→K→Material(*leaflet*)→Plant(2001)→Qty(50)→co
st center(2110401)→PGr(103)→POrg(1000)→Date(01/06/2016)
• Service Steps:-
create PR→Intrex MKT Dept→item(10)→K→D*→Same as
material process
• (D*=for Services)

12. PR Hurdles
• Inbetween any code issue,about the material or service.
• If approval is delay from the Line Manager for PO.
• If any art work issue related to PR the printing will take longer time.
• PR is made before the activity starts and it is use for booking the
Budget i.e. control over the expenditure.

13. Purchase Order
• Purchase Order can be used for a variety of procurement purposes.
You can procure materials for direct consumption or for stock. You
can also procure services.
• For printing issue it is directly send to commercial dept, For any
service issue it is send to digital marketing dept for correction,if any.
• PO send the bill towards Vendor as per the T&C of the company,they
may create payment in advance,15 days or 30 days later.

14. PO Hurdles
• If no release or late art work issue it takes longer time for internal
process.
• PO takes longer time to proceed.
• After approval of bill from vendor,PO is not created.
• If by-mistake the PO is created after approval it takes longer time for
internal approval and may create complication in large form.

15. Payment
• After approval of bill by the vendor,the copy is send towards the
finance dept for issuing the payment.
• The Approval of Payment is done by as follows:-
1)Up-to 1 lac = Sr. Manager
2)1 lac to 5 lac = D.G.M
3)5 Lac to 10 Lac = C.F.O
4)Above 10 Lac = M.D
• Later the cheaque is issued towards vendor,the billing cycle will only
takes place after 30 days completion.

16. Service Entry Sheet(SES)

The services actually performed by a service provider are recorded in
a service entry sheet with reference to the Purchase Order.

After filing into SES it generate the number which is used as code of
the product.

The entries are done for the accounting purpose which are essential
for the commercial department.

To keep the track record of the bill payments.

18. Commercial

Department requires the various different information which is
related to PR & PO.

Commercial dept. can also get queries about the product,quantity
and price about it.

They are the negotiation member for each bill which take place
between Vendor.

Commercial is attached with each and every billing process,because
without it we cannot proceed in any stage.

19. Remedies

Preplanned-one must be preplanned while doing the PR & PO
activity,by knowing the dead lines for the particular process. If one
received the Order they must make schedule and proper planning to
proceed,so that work can go smoothly.

Budget Error-If any change in pricing for the material or service takes
place it must be quickly recover with the help of Accountant,Finance
Officer or the respective invigilator so that bill can change as per
valuation or any further changes in additional product item.

Follow up:- One must keep update or follow up with each
department so that he can get idea about the work done till dated
and how much is pending.

20. Remedies

Internal Approval:-Internal approval must be fast and quick for the
Budget,Service,Project by the respective Line Manager or the
Coordinator when it is released. because in time approval can avoid the
last minute complications.

Avoid Delay:-While going through such process there is always delay
because of filing,making estimated bills,handling many thing at one
time,so it must be avoided by distributing the work into many. Even
proper bonding between marketing-finance-commercial dept.can be
more reliable.

21. Thank You