The document discusses the importance of effective management and information systems in enhancing organizational performance and achieving business objectives. It outlines the functions of management, the transformative impact of information systems, and how companies like Toyota have benefited from adopting these technologies. Additionally, it highlights the need for security in data management and the competitive advantages gained through improved management practices.

1. Management
Prepared By:
Abdullateif Ahmad Abdullkareim
MIS203
11th of October 2015

2. Table of Contents
 Project overview
 Problem statement
 Project objectives
 Functionality of selected business career
 How information systems can change it
 How information systems will help in achieving the six
business objectives
 Role of people, organization, and information technology in
this change
 Conclusion

3. Project Overview
 In this project I will talk about management and how a
good management will help the organizations to achieve
their goals using techniques such as using the six business
objectives. Management is a power in the organizations
and if the managers used it in good way that will affect
the organizations performance and profits. The successful
organizations knows what to do in complicated situations
by having a good mangers with a good information
systems. Also I will talk about how is the information
systems changed the management and make it better. And
how is the management career work in this filed. Finally
the type of the technology uses in the organizations and
how can they apply the security procedure to secure their
data.

4. Problems statement
 Making work goes fast and smooth.
 Monitoring work, inventory and employee performance.
 Making sure that the organization will achieve the goals
or objectives.
 Organizing and coordination with efficient way.
 Giving the customers more satisfaction.
 Provide the organization with technology so that the
work will be done with more efficiency.

5. Project Objectives
 Study the management field and gain more knowledge.
 Knows about how power is the management affect the
organization.
 How information system work with management.
 How Technology affect management.
 Knows the security procedures of storing data and
information.
 What types of technology and infrastructure can be
used in this filed.
 Simulate what I’ve learned to get a good skills.

6. Functionality of Management
Business Career

7. Effective management and leadership involve creative
problem solving, motivating employees and making sure
the organization accomplishes objectives and goals. There
are five functions of management and leadership: planning,
organizing, staffing, coordinating and controlling.

8.  Five Functions of Management & Leading
 1-Planning: Planning involves defining a goal and determining
the most effective course of action needed to reach that goal.
 2-Organizing:The organizing function of management controls
the overall structure of the company.
 3-Staffing:The staffing function of management controls all
recruitment and personnel needs of the organization.

9.  4-Coordinating:The coordinating function of
management controls all the organizing, planning and
staffing activities of the company and ensures all
activities function together for the good of the
organization
 5-controlling:The controlling function of management is
useful for ensuring all other functions of the
organization are in place and are operating
successfully.

10. How Information Systems Can
Do a Drastic Change on Management?

11.  The job of management requires extensive use of
information systems to support decision making and to
monitor the performance of the firm.
 The job of management has been transformed by
information systems.
 Skills: Hardware and software to improve management,
enhance leadership and coordination, improve
achievement of overall corporate objectives

12.  Change management is a systematic approach to
dealing with change, both from the perspective of an
organization and on the individual level.
 Change management provides a competitive advantage,
allowing organizations to quickly and effectively
implement change to meet market ...
Change management

13. The responsibility of the Change Review Board is to ensure
the organizations documented and change management
procedures are followed. The change management
process is as follows:
1 Requested 2.Approved
3.Planned 4.Tested
5. Scheduled 6. Communicated
7. implemented 8. Documented
9.Post change review

14. How Information Systems Will
Help in Achieving The Six Business Objectives?

15. Knowledge management is a systems provide a means to
assemble and act on the knowledge accumulated throughout
an organization. Such knowledge may include the texts and
images contained in patents, design methods, best practices,
competitor intelligence, and similar sources, with the
elaboration and commentary included. Placing the
organization’s documents and communications in an indexed
and cross-referenced form enables rich search capabilities.
Organizational knowledge is often tacit, rather than explicit,
so these systems must also direct users to members of the
organization with special expertise.
Knowledge management systems

16. A large category of information systems comprises those
designed to support the management of an organization.
These systems rely on the data obtained by transaction
processing systems, as well as on data and information
acquired outside the organization (on the Web, for
example) and provided by business partners, suppliers, and
customers.
Management support

17. Information systems support all levels of management, from
those in charge of short-term schedules and budgets for small
work groups to those concerned with long-term plans and
budgets for the entire organization. Management reporting
systems provide routine, detailed, and voluminous information
reports specific to each manager’s areas of responsibility.
These systems are typically used by first-level supervisors.
Generally, such reports focus on past and present activities,
rather than projecting future performance. To prevent
information overload, reports may be automatically sent only
under exceptional circumstances or at the specific request of a
manager.
Management reporting systems

18. The Role of People, Organization, And
Information Technology in This Change

19. The growing role of information technology in administration due
to reasons including:
 The growing influence of knowledge and information in modern
societies (information technology era)
 Increasing personnel in modern administrations authorities
 Development and the emergence of networks and processors
minute data
 The emergence of new information systems based on the use
of computers and advanced communications networks
 The great demand for information, which turned it into an
important strategic resource
 The role of information in making a competitive advantage for
organizations and departments which everyone seeks it.

20. Benefits:
 Develop the skills of managers and workers alike.
 Reduction of employment in the size of the organization,
whether in administration or in other.
 To reduce costs due to automation of work.
 The expansion and revitalization of telecommunications
networks, as well as devising new methods have.
 Adapt and cope with the surrounding variables because of
the speed of learning.
 The creation and development of products (goods or
services), as well as the development of new methods for
marketing.

21.  Bring out new types of departments in the organization
because of the reliance on information technology.
 Facilitate collective decision-making process and allow
for a degree greater than the authorization and
empowerment of workers.
 The unification of matter and styles to the issues facing
organizations and then unify solutions.
 Movement and the high flexibility and speed in
development are all reflected on the actor performance
and then achieve customer satisfaction or other actors
and this is reflected on the status of the organization in
the community.

22. Overview About Toyota
 The Toyota Motor Company is one of the biggest car
manufacturers in the globe. Toyota has established a
reputation as both an engine producer and the
manufacturer of luxury vehicles. While the
organization's headquarters are still situated in Japan, it
has several manufacturing facilities all over the globe
and sales departments in various nations where the
vehicles are transported.

23. Toyota Management Before
Information System
 Back in the days, Toyota mangers used to monitor
inventory and employee and many things manually just
to make sure the work goes smoothly and everything is
running well.
 Their time was consumed by monitoring and trying to
discover problems so they can solve it.
 There was a delay for delivering shipments such as car
parts, because they didn't have a management system
which is can track the demand of the customers
specially overseas.

24. Toyota Management With
Information System
 These management information systems offer effective
management for warehouses of the whole procedure
from the period products are obtained, to storage and
location control, to shipment. Individuals, products, and
data are addressed, wastes are removed, and everyday
enhancements are advocated. The Toyota WMS are
tasked to offer an important function in generating
comprehensive reports out of huge volumes of warehouse
information that would otherwise be primarily considered
as junk to decision makers. By analyzing these outputs
warehouse management officers of Toyota can determine
patterns and trends that would have stayed invisible if
the raw information were consulted in manual terms.

25. Information System Helped Toyota
Achieving Business Objectives
 Manage inventory, employee, and customer in accurate
and efficient way.
 Cost savings, rapid product development and process
improvements.
 Speed up the time it takes new products to reach the
market.
 Strong relationship with the customers and suppliers.

26. Toyota Type of Technology and
Infrastructure of IT
 Material direction and tracking in a warehouse can be
coordinated by a Warehouse Management System (WMS).
Logistics personnel use the WMS to improve warehouse
efficiency by directing pathways and to maintain
accurate inventory by recording warehouse transactions.
With a proper slotting plan, a warehouse can improve its
inventory rotation requirements—such as first in, first out
(FIFO) and last in, first out (LIFO)—control labor costs and
increase productivity.

27. How Toyota Store Their Data
And Secure It?
 Toyota store there data in a secure database driven by
computer program.
 They added a protection layer to their systems.
 Also no one can enter to the database without
authorization.

28. Conclusion
 The information system is important thing to improve
every organization and if that organization or that
manager who have that key “information system” hew
will be able to manage his organization smoothly and in
a good way.
 The information system help the managers to improve
their work and achieve the future goals.

29. Resources
 MIS203 – Materials.
 Technology and Information systems in Modern
Organization. (Author: Mahmod Junah and Hauder Albrznje)
 Www.britannica.com
 www.toyota-global.com