The document provides instructions for using Outlook Calendar to schedule appointments. It discusses setting up appointments with features like availability view, automatic reminders, and easy updating. Users can search their calendar and invite attendees to appointments that show up on others' calendars. The document demonstrates how to create a new appointment, check attendees' schedules, and make changes before sending updates. More information and training resources are provided at the end.

1. John H. Evans Library & Learning Commons
M AKING
A PPOINTMENTS
WITH O UTLOOK
C ALENDAR
2007

2. Slide
Why use Outlook Calendar
3
Slide
Make an appointment
8
Slide
Make changes, send updates
15
Slide
More information and training
17

3. Why use Outlook Calendar for appointments?
• At-a-glance availability information
• Automatic reminders
• Easy updates
• Searchable record

4. At-a-glance availability information
The Scheduling Assistant shows…
My availability
Invitees Invitees’ availability
Good times to meet
A key to availability

5. Automatic reminders
Be reminded from 5 minutes to 2 weeks ahead of time

6. Easy updates
Make changes, e-mail updates to attendees
Location
Date or time
Details, info, agenda

7. Search your calendar
Find calendar items by keyword – great for reports!

8. Get started!
Open Outlook:
1. Start Menu
2. All Programs
3. Microsoft Office
4. Microsoft Office
Outlook 2007

9. Make an appointment!
Click Calendar tab > New > Appointment.

10. Make an appointment!
Fill in what, where, when, and details.

11. Make an appointment!
Click Scheduling Assistant.

12. Make an appointment!
Type names to invite.
Check availability
Dragging vertical lines will change times

13. Make an appointment!
Click Send.
Both attendees free

14. Make an appointment!
The appointment shows on attendees’ calendars.

15. Make changes, send updates
To make changes, double-click the appointment.
Save!
To cancel appointment – a cancellation e-mail will be sent
Change date, time, place, reminders, attendees, etc. and click Send Update
Writing a message is optional

16. Make changes, send updates
If you haven’t clicked Save, you will receive a prompt to
save changes, or send updates, or cancel and return to the
appointment for more editing.

17. More information and training
• Microsoft Office Help menu: Microsoft Office Online
• The Center for Teaching and Learning Excellence:
http://it.fit.edu/instructional/ctle.php
• How to Geek:
http://www.howtogeek.com/tag/microsoft-office