This document provides information about a training course on planning and monitoring projects with Microsoft Office Project 2010. The 16-hour course aims to qualify students to use Microsoft Office Project and presents content through a single project example. Students will learn how to create schedules, allocate resources, monitor progress, and generate reports. The course covers key aspects of project management and provides hands-on exercises for students.

1. PLANNING AND
MONITORING
PROJECTS WITH
MICROSOFT OFFICE
PROJECT 2010
TRAINING

2. [
TRAINING
OBJECTIVE
The purpose of this training is to qualify students to use the
Microsoft Office Project 2010. The course presents the subject in
a very practical and direct way using a single example from the
start to the end of the course.
Based on the best seller “Microsoft Office Project 2010: Standard
and Professional “ by Ricardo Vargas.
TRAINING CONTENT
At the end of the course the student will be able to:
✓✓Create a Work Breakdown Structure
✓✓Structure project schedules, resources and activities
✓✓Relate activities and develop the Network Diagram
✓✓Display the critical path of the project and understand its
meaning
✓✓Allocate resources and costs
✓✓Structure the project’s cash flow
✓✓Monitor the project execution through the progress lines
✓✓Consolidate projects
✓✓Format the data for the executive and progress reports
✓✓Import and export project files in different formats
✓✓Customize the Microsoft Project’s views, charts, columns and
reports
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3. [
TRAINING
FACT SHEET
DESCRIPTION
Course number of hours. The number of days depends
COURSE DURATION
on the daily number of hours dedicated in each course.
16 Hours.
The minimum number of students suggested to ensure
NUMBER OF PARTICIPANTS
the training economic viability.
Minimum 20 students per class.
TARGET AUDIENCE
Project managers, project team members, sponsors and others stakeholders interested in the
project management process.
REQUIREMENTS
Desirable basic project management knowledge.
The language in which the training is ministered.
LANGUAGE(S)
Portuguese, English and Spanish.
LOCAL
Provided by the contractor. Worldwide attendance.
Closed classes are hired by a particular organization
CLOSED CLASSES
or group. In this case all the participants are selected/
(IN COMPANY)? chosen by the contracting organization.
Yes.
Open classes offer public access in which the
OPEN CLASSES?
registration is done by each participant, individually.
No.
Professional Development Units are the measuring
CERTIFICATION AND PDU
units issued by the Project Management Institute for
All training participants will receive a the credential holders. With these units the credential
participation certificate with 16 PMI’s PDUs. holders can maintain their certifications.
(PMI R.E.P. activity number: Macro021)
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4. [
TRAINING
STANDARDS AND
METHODOLOGIES
Project management standards and methodologies discussed
and addressed in the training.
Project Management Institute (PMI) UK Office of Government Commerce (OGC)
PMBOK Guide PRINCE2 (Projects in Controlled Environments)
PMI Practice Standard for Estimating MSP (Managing Successful Programmes) —
PMI Practice Standard for Earned Value Management — M_O_R (Management of Risks) —
PMI Practice Standard for Configuration P3M3 (Portfolio, Programme, and Project
— —
Management Management Maturity Model)
PMI Practice Standard for Risk Management — P3O (Portfolio, Programme and Project Offices) —
PMI Practice Standard for Work Breakdown Structure MoP (Management of Portfolios) —
PMI Practice Standard for Scheduling MoV (Management of Value) —
PMI Standard for Portfolio Management —
Scrum Alliance
PMI Standard for Program Management —
Scrum Methodology —
PMI Project Manager Development Competency
—
Framework
International Project Management Association (IPMA)
Organizational Project Management Maturity Model
— ICB® IPMA Competence Baseline
(OPM3®) —
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5. [
TRAINING
BASIC
PROGRAM
[
COURSE OPENING
[
STARTING UP THE SOFTWARE
›› Microsoft Office Project work environment
›› Microsoft Project basic operations
›› Opening an existing project
›› Saving a project
›› Deleting a project
[
MICROSOFT OFFICE PROJECT 2010 VIEWS AND TABLES
›› Gantt Chart
›› Network diagram
›› Calendar
›› Tracking Gantt
›› Resource Sheet
›› Resource Graph
›› Task Usage
›› Resource Usage
›› Other views
›› Task Table
›› Resource table
[
USING THE HELP
›› Microsoft Project Help System
›› Using help via Smart Tags
[
CREATING A NEW PROJECT
›› Creating a new project from a template
›› Adding project information
›› Creating a new project using the project wizard
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6. [
TRAINING
TRAINING BASIC PROGRAM
[
WORKING WITH CALENDARS
›› Creating a new calendar
›› Editing the calendar
›› Assigning an existing calendar to a project
›› Assigning a Assigning a specific calendar to a resource
›› Editing a specific resource calendar
›› Assigning a specific calendar to a task
[
CREATING THE WBS, THE ACTIVITIES AND DETERMINING THE CRITICAL PATH(S)
›› Adding activities using the entry table
›› Adding activities using the entry form
›› Adding periodical or recurring activities
›› Splitting an activity
›› Editing data
›› Deleting activities
›› Moving activities
›› Moving activities back
›› Viewing the topic levels
›› Using the Chart Wizard from Microsoft Office Visio
›› Adding the activities durations
›› Using PERT analysis for the actitivies durations
›› Working with the project’s end date
›› How to link one activity to another
›› Using the lag and lead features
›› Removing dependencies between activities
›› A simple critical path
›› Interdependent critical paths
[
COSTS AND RESOURCES
›› Adding and removing resources
›› Editing a resource
›› Attributing costs to a resource
›› Adding specific costs using the resource index tables
›› Attributing a resource to an activity
›› Solving resource allocation problems
›› Leveling or re-distributing resources
›› Attributing costs to the project
›› Microsoft Office Project 2010 calculation and progress control mechanisms
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7. [
TRAINING
TRAINING BASIC PROGRAM
[
SAVING, COPYING AND CLEARING THE PROJECT’S BASELINE; FORMATS AND FILTERS
›› Monitoring the activities progress
›› Progress lines
›› Format : fonts and alignment
›› Format: grid lines
›› Format: Time scale
›› Format: Gantt Chart
›› Format: Network Diagram
›› Sort order
›› Grouping activities
[
REPORTS
›› Reports
›› Viewing reports
›› Customizing a report
›› Printing
[
MULTIPLE PROJECTS, ADVANCED TOPICS AND SUBPROJECTS
›› Strategies for organizing a master project and subprojects’ files
›› Establishing dependency relationships between different projects
›› Determining the critical path on a consolidated project (master)
›› Adding and removing a subproject from an existing project
›› Consolidating projects
›› Resource pool sharing
›› Analysing attributions in a resource pool
›› Microsoft Office Project’s supported file format
›› Exporting projects
›› Importing projects
›› Importing a project based on Excel’s import model
›› Saving a project using the database format
›› Exporting images
›› Copying images to Office Wizard
›› Recording and deleting macros
›› Executing a macro
›› Editing a macro
›› Field types
›› Creating and removing a personalized field
›› Adding a list to a personalized field
›› Adding a formula to a numeric field
›› Graphical indicators
[
COURSE CLOSE-OUT
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8. [
TRAINING
DYNAMICS
As part of our methodology, in this course the following dynamics
will be used:
[
NEW FRONTIERS PROJECT
› It’s a project sample, internationally acclaimed in the books “Manual Prático do Plano de
Projeto” and “Practical Guide to Project Planning.” It consists of the collection of all documents
of a fictitious project to implement a project management office called “Project New Frontiers.”
[
CASE STUDIES
› Ricardo Vargas and the Macrosolutions’ team have selected a relevant set of case studies and
exercises that allow the participants to associate real and fictional cases the to daily work.
› All case studies are appropriate to the nature of the client and the training audience.
[
COMPUTER BASED EXERCISES
› To facilitate the learning on the digital tools, students practice exercises in a computer using
softwares such as Microsoft Project, MindManager Professional and others.
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9. [
TRAINING
EXCLUSIVE STUDENT
ACCESS AREA
In addition to the exclusive printed material,
all participants will have access to the
courseware’s electronic version, to the files
of exercises and to the work done in the
classroom.
The access is given through the restricted
site that is available and prepared by the
Macrosolutions team considering each
course that we provide. This initiative is a
pioneer in the educational market and also
anticipates trends related to the documents’
electronic management
Student Area’s on the website macrosolutions.com.br
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10. [
TRAINING
REQUIRED
EQUIPMENT
The equipment required for the proper realization of the course is:
[ HIGH RESOLUTION PROJECTOR (1024X768)
[ SOUND SYSTEM FOR VIDEO DISPLAY
[ INTERNET ACCESS
[ VARIABLE ILLUMINATION INSIDE THE CLASSROOM
[ 01 TABLE FOR EACH GROUP OF FIVE STUDENTS
[ 01 FLIP CHART FOR EACH GROUP OF FIVE STUDENTS
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11. [
TRAINING
FURTHER
INFORMATION
For further information about this course, please contact:
Phone: +55 31 3024-3003
Fax: +55 31 3024-3005
email: info@macrosolutions.com.br
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