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To The Cloud!
This document discusses using Google Docs and Dropbox to easily compile and analyze reference statistics from multiple locations. Originally, reference statistics were tracked using printouts that were messy and incomplete. Google Docs provides a digital alternative that allows real-time collaboration and updating from any location. Statistics are compiled in Google Docs and then copied to a stable spreadsheet saved in SharePoint and Dropbox for long-term analysis. The benefits of these tools include accessibility, collaboration, and free storage.
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To The Cloud!
- 1. To the Cloud! Howto Compile and Analyze Reference Statistics Easily and for Free Sonnet Ireland Faith G. Simmons University of New Orleans LUC 2011
- 2. The Way WeWere... Originally, we used a printout sheet. This sheet was always at the reference desk in the Learning Commons. Sheets were also printed out for the Circulation desk.
- 3. The Problems... Messy--Was anabsolute headache to compile and analyze Incomplete - pages were either missing or never created. Trying to use these sheets months later, it could be hard to figure out if a sheet wasn't created because there were no questions or because we were closed. With different access points throughout the library, many reference interactions went unmarked because of the inconvenience of the location of the sheet.
- 4. Why GoogleDocs? Digital form--spreadsheetsthat can be used to calculate totals Can be accessed and updated by multiple people at the same time Free and user-friendly Security--multiple options for allowing access to the sheet
- 5. How it works... 1.Duplicate the template for the day. 2. Update statistics throughout the day. 3. Copy statistics from GoogleDocs into a stable spreadsheet. 4. Save the stable spreadsheet in Sharepoint (paid program) and Dropbox (free) 5. Use the stable spreadsheets to calculate the totals and analyze the data
- 6. CALCULATIONS Demonstration of GoogleDocs Howmany of you are familiar with using Excel formulas?
- 7. Benefits Hosted offsite--available anywherewith an internet connection Multiple users can update the spreadsheet at one time Auto save Login options--password, or link, or username Published but not searchable Can export into a spreadsheet. Definitions of various interactions are spelled out in the sheet
- 8. Problems with UsingGoogle Too many sheets (for too many days) can get messy Sometimes there are errors in the formula after duplicating the template multiple times Communication--important that everyone is on the same page (numbers vs. tick marks; is phone virtual or in-person)
- 9. CALCULATIONS Demonstration of Sharepoint Advancedformulas for analysis.
- 10. Why Dropbox? Free accountoffers 2GB of storage Saved across multiple computers and on the cloud Can be shared with multiple people Get even more storage with .edu email addresses
- 11. How Dropbox Works Goto Dropbox.com Create an account and download Dropbox on to your computer. You can download it onto several computers (your work, your home desktop, your laptop, your iPad) with the same account. When you save a file, save it in a Dropbox folder. This will save the file on any computer with your Dropbox account. Access the file from any of your Dropbox computers...or from another location, via Dropbox.com. Any changes you make to the file will be automatically updated across all of your computers.
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